36C10B26Q0178.pdf

PAGE 1 OF 58 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, &

36C10B26Q0178 03-02-2026

Jamie Valentine; jamie.valentine@va.gov 848-377-5091 03-09-2026

10:00 AM EST

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown, NJ 07724

541519

$34M

X

N/A

X

See Delivery Schedule

AGFA HEALTHCARE CORPORATION

580 GOTHAM PARKWAY

CARLSTADT, NJ 07072

E3W3M92ASRQ5

Financial Services Center

PO BOX 149971

Austin, TX 78714-8971

This is a sole source Request for Quote (RFQ) issued for AGFA DoseMonitor Aggregation and Radiation Exposure Monitoring Registry – Enterprise Dose Management Software Licenses and Maintenance

See Section B.4 for Price Schedule and B.5 for Product Description

Contract Type: Firm-Fixed Price

Points of Contact:

Meghan McCloskey 848-377-5151 / Meghan.McCloskey@va.gov Contracting Officer

Jamie Valentine 848-377-5091 / Jamie.Valentine@va.gov Contract Specialist

Meghan McCloskey

36C10B26Q0178

Table of Contents

A.2 COMBINED SYNOPSIS/SOLICIATION

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

B.3 CONTRACT ADMINISTRATION DATA

B.4 PRICE SCHEDULE

B.5 PRODUCT DESCRIPTION

SECTION C - CONTRACT CLAUSES

C.1 FEDERAL ACQUISITION REGULATION (FAR) 52.252-2 CLAUSES

INCORPORATED BY REFERENCE (FEB 1998)

C.2 FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR

2000)

C.3 VAAR 852.204-71 INFORMATION AND INFORMATION SYSTEMS

SECURITY (FEB 2023)

C.4 VAAR 852.239-76 INFORMATION AND COMMUNICATION TECHNOLOGY

ACCESSIBILITY (FEB 2023)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.2 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS

(DEVIATION OCT 2025)

E.3 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING

DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY

FEDERAL LAW (OCT 2025)

E.4 FAR 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 BASIS FOR AWARD

E.6 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS

A.2 COMBINED SYNOPSIS/SOLICIATION

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested, and an additional solicitation will not be issued.

i. Request for Quote (RFQ) 36C10B26Q0178

ii. This RFQ is being issued as a sole source contract action. The statutory authority permitting other than full and open competition for this acquisition is 41 U.S.C. 3304, as implemented by Federal Acquisition Regulation (FAR) 6.103, entitled “Other than Full and Open Competition.”

iii. See Section B.4 below for the Price Schedule.

iv. The period of performance shall be one 12-month base period with four (4) 12-month option periods. Anticipated start date is March 26, 2026.

v. The North American Industry Classification System (NAICS) number is 541519 – Other Computer Related Services with a size standard of $34 Million.

Please contact Contract Specialist, Jamie Valentine, at Jamie.Valentine@va.gov and Contracting Officer, Meghan McCloskey, at Meghan.McCloskey@va.gov, for information regarding the solicitation.

mailto:Jamie.Valentine@va.gov mailto:Meghan.McCloskey@va.gov

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR Overhaul

12.107. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink-wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4 and 52.227-14 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C.

§ 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer.

Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of

Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements, or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality.

This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR Overhaul 52.212-4(e).

d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3). Software Maintenance and/or Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding two business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code.

The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out, or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications.

Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

http://www.cpars.gov/

B.3 CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: AGFA Healthcare Corporation 580 Gotham Parkway Carlstadt, NJ 07072

b. GOVERNMENT: Contracting Officer 36C10B, Meghan McCloskey

Technology Acquisition Center

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly ☐

b. Semi-Annually ☐

c. Other ☒ Upon Government acceptance of deliverables in accordance with B.4, Price Schedule and in accordance with Section B.5, Product Description

4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be submitted electronically in accordance with VA Acquisition Regulation (VAAR) Clause 852.232-72 Electronic Submission of Payment Requests.

5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

6. Purchase Order for Billing Purposes: TBD

7. BTT ARM Approval: 198847

☒ 52.232-33, Payment by Electronic Funds Transfer—System for Award Management, or

☐ 52.232-36, Payment by Third Party

B.4 PRICE SCHEDULE

Vendor is instructed to complete Section B.4: Price Schedule and submit with their quote.

Vendor is cautioned that alterations to the line items specified below may render quotes unacceptable. All questions shall be directed to the Contract Specialist, Jamie Valentine, Jamie.Valentine@va.gov, Contract Specialist and Contracting Officer, Meghan McCloskey, Meghan.McCloskey@va.gov prior to the closing date and time specified in the Request for Quote (RFQ).

Any resulting contract will be awarded on a firm-fixed-price basis as defined by Federal Acquisition Regulation Subpart 16.202. Accordingly, the Contractor shall ensure that any and all costs associated with the Contractor’s proposed application(s), software products, software solution, and/or system, shall be included in the Contractor’s proposed firm-fixed price, and shall serve as the Contractor’s firm-fixed price for the life of any resulting contract. No additional costs or fees relative to the Contractor’s proposed application(s), software products, software solution, and/or system including, but not limited to, licensing costs and any associated licensing maintenance required for the development, delivery, integration, operation, and/or maintenance of the Contractor’s proposed solution will be allowed, accepted, and/or paid by the Government.

All deliverables will be destination inspection, acceptance, and F.O.B.

Days used below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government workday after the weekend or holiday.

Electronic submission to: VA Project Manager and Contracting Officer

Product Service Code (PSC) for all CLINs: DA01

BASE PERIOD

The Period of Performance shall be 12 months from date of award.

LINE

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535093

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535094

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535095

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535096

1 EA $ $

PACSHealth DoseMonitor Test Server License

Part Number: US213617348

1 EA $ $

PACSHealth Outbound Interface Integration

Part Number: US213617349

2 EA $ $

Rem Registry Long Beach

Part Number: US212702751

1 EA $ $

Rem Registry Greater Los Angeles

Part Number: US212702752

1 EA $ $

Rem Registry San Diego

Part Number: US212702753

1 EA $ $

Rem Registry Loma Linda

Part Number: US213880373

1 EA $ $

Rem Registry Phoenix

Part Number: US214261810

1 EA $ $

Rem Registry Prescott

Part Number: US214261811

1 EA $ $

Rem Registry Tucson

Part Number: US214261812

1 EA $ $

Rem Registry Albuquerque

Part Number: US214261809

1 EA $ $

Rem Registry Topeka

Part Number: US214261807

1 EA $ $

Rem Registry St. Louis

Part Number: US214261806

1 EA $ $

Rem Registry Kansas City

Part Number: US214261802

1 EA $ $

Rem Registry Columbia

Part Number: US214261801

1 EA $ $

Rem Registry Leavenworth

Part Number: US214261803

1 EA $ $

Rem Registry Wichita

Part Number: US214261808

1 EA $ $

Rem Registry Marion, IL

Part Number: US214261804

1 EA $ $

Rem Registry Poplar Bluff

Part Number: US214261805

1 EA $ $

PHS Global Dose Registry Support

Part Number: US211886608

1 EA $ $

Rem Registry Cleveland

Part Number: US214261794

1 EA Not Separately Priced (NSP) NSP

Rem Registry Cincinnati

Part Number: US214261793

1 EA NSP NSP

Rem Registry Columbus

Part Number: US214261795

1 EA NSP NSP

Rem Registry Chillicothe

Part Number: US214261792

1 EA NSP NSP

Rem Registry Dayton

Part Number: US214261796

1 EA NSP NSP

Rem Registry Indianapolis

Part Number: US214261800

1 EA NSP NSP

Rem Registry Marion, IN

Part Number: US214261798

1 EA NSP NSP

Rem Registry Northern Indiana

Part Number: US214261799

1 EA NSP NSP

Rem Registry Ann Arbor

Part Number: US214261790

1 EA NSP NSP

Rem Registry John D Dingell (Detroit)

Part Number: US214261797

1 EA NSP NSP

Rem Registry Battle Creek

Part Number: US214261791

1 EA NSP NSP

Rem Registry Aleda E Lutz (Saginaw)

Part Number: US214261789

1 EA NSP NSP

Base Period Total $

OPTION PERIOD ONE

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until and unless a formal modification is issued by the Contracting Officer. If exercised, the Option Period One PoP shall begin immediately after expiration of the Base Period.

LINE

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535093

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535094

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535095

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535096

1 EA $ $

PACSHealth DoseMonitor Test Server License

Part Number: US213617348

1 EA $ $

PACSHealth Outbound Interface Integration

Part Number: US213617349

2 EA $ $

Rem Registry Long Beach

Part Number: US212702751

1 EA $ $

Rem Registry Greater Los Angeles

Part Number: US212702752

1 EA $ $

Rem Registry San Diego

Part Number: US212702753

1 EA $ $

Rem Registry Loma Linda

Part Number: US213880373

1 EA $ $

Rem Registry Phoenix

Part Number: US214261810

1 EA $ $

Rem Registry Prescott

Part Number: US214261811

1 EA $ $

Rem Registry Tucson

Part Number: US214261812

1 EA $ $

Rem Registry Albuquerque

Part Number: US214261809

1 EA $ $

Rem Registry Topeka

Part Number: US214261807

1 EA $ $

Rem Registry St. Louis

Part Number: US214261806

1 EA $ $

Rem Registry Kansas City

Part Number: US214261802

1 EA $ $

Rem Registry Columbia

Part Number: US214261801

1 EA $ $

Rem Registry Leavenworth

Part Number: US214261803

1 EA $ $

Rem Registry Wichita

Part Number: US214261808

1 EA $ $

Rem Registry Marion, IL

Part Number: US214261804

1 EA $ $

Rem Registry Poplar Bluff

Part Number: US214261805

PHS Global Dose Registry Support

Part Number: US211886608

1 EA $ $

Rem Registry Cleveland

Part Number: US214261794

1 EA NSP NSP

Rem Registry Cincinnati

Part Number: US214261793

1 EA NSP NSP

Rem Registry Columbus

Part Number: US214261795

1 EA NSP NSP

Rem Registry Chillicothe

Part Number: US214261792

1 EA NSP NSP

Rem Registry Dayton

Part Number: US214261796

1 EA NSP NSP

Rem Registry Indianapolis

Part Number: US214261800

1 EA NSP NSP

Rem Registry Marion, IN

Part Number: US214261798

1 EA NSP NSP

Rem Registry Northern Indiana

Part Number: US214261799

1 EA NSP NSP

Rem Registry Ann Arbor

Part Number: US214261790

1 EA NSP NSP

Rem Registry John D Dingell (Detroit)

Part Number: US214261797

1 EA NSP NSP

Rem Registry Battle Creek

Part Number: US214261791

1 EA NSP NSP

Rem Registry Aleda E Lutz (Saginaw)

Part Number: US214261789

1 EA NSP NSP

Option Period One Total $

OPTION PERIOD TWO

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until and unless a formal modification is issued by the Contracting Officer. If exercised, the Option Period Two PoP shall begin immediately after the expiration of Option Period One.

LINE

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535093

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535094

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535095

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535096

1 EA $ $

PACSHealth DoseMonitor Test Server License

Part Number: US213617348

1 EA $ $

PACSHealth Outbound Interface Integration

Part Number: US213617349

2 EA $ $

Rem Registry Long Beach

Part Number: US212702751

1 EA $ $

Rem Registry Greater Los Angeles

Part Number: US212702752

1 EA $ $

Rem Registry San Diego

Part Number: US212702753

1 EA $ $

Rem Registry Loma Linda

Part Number: US213880373

1 EA $ $

Rem Registry Phoenix

Part Number: US214261810

1 EA $ $

Rem Registry Prescott

Part Number: US214261811

Rem Registry Tucson

Part Number: US214261812

1 EA $ $

Rem Registry Albuquerque

Part Number: US214261809

1 EA $ $

Rem Registry Topeka

Part Number: US214261807

1 EA $ $

Rem Registry St. Louis

Part Number: US214261806

1 EA $ $

Rem Registry Kansas City

Part Number: US214261802

1 EA $ $

Rem Registry Columbia

Part Number: US214261801

1 EA $ $

Rem Registry Leavenworth

Part Number: US214261803

1 EA $ $

Rem Registry Wichita

Part Number: US214261808

1 EA $ $

Rem Registry Marion, IL

Part Number: US214261804

1 EA $ $

Rem Registry Poplar Bluff

Part Number: US214261805

1 EA $ $

PHS Global Dose Registry Support

Part Number: US211886608

1 EA $ $

Rem Registry Cleveland

Part Number: US214261794

1 EA NSP NSP

Rem Registry Cincinnati

Part Number: US214261793

1 EA NSP NSP

Rem Registry Columbus

Part Number: US214261795

1 EA NSP NSP

Rem Registry Chillicothe

Part Number: US214261792

1 EA NSP NSP

Rem Registry Dayton

Part Number: US214261796

Rem Registry Indianapolis

Part Number: US214261800

1 EA NSP NSP

Rem Registry Marion, IN

Part Number: US214261798

1 EA NSP NSP

Rem Registry Northern Indiana

Part Number: US214261799

1 EA NSP NSP

Rem Registry Ann Arbor

Part Number: US214261790

1 EA NSP NSP

Rem Registry John D Dingell (Detroit)

Part Number: US214261797

1 EA NSP NSP

Rem Registry Battle Creek

Part Number: US214261791

1 EA NSP NSP

Rem Registry Aleda E Lutz (Saginaw)

Part Number: US214261789

1 EA NSP NSP

Option Period Two Total $

OPTION PERIOD THREE

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until and unless a formal modification is issued by the Contracting Officer. If exercised, the Option Period Three PoP shall begin immediately after the expiration of Option Period Two.

LINE

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535093

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535094

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535095

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535096

1 EA $ $

PACSHealth DoseMonitor Test Server License

Part Number: US213617348

1 EA $ $

PACSHealth Outbound Interface Integration

Part Number: US213617349

2 EA $ $

Rem Registry Long Beach

Part Number: US212702751

1 EA $ $

Rem Registry Greater Los Angeles

Part Number: US212702752

1 EA $ $

Rem Registry San Diego

Part Number: US212702753

1 EA $ $

Rem Registry Loma Linda

Part Number: US213880373

1 EA $ $

Rem Registry Phoenix

Part Number: US214261810

1 EA $ $

Rem Registry Prescott

Part Number: US214261811

1 EA $ $

Rem Registry Tucson

Part Number: US214261812

1 EA $ $

Rem Registry Albuquerque

Part Number: US214261809

1 EA $ $

Rem Registry Topeka

Part Number: US214261807

1 EA $ $

Rem Registry St. Louis

Part Number: US214261806

1 EA $ $

Rem Registry Kansas City

Part Number: US214261802

1 EA $ $

3018 Rem Registry Columbia

Part Number: US214261801

Rem Registry Leavenworth

Part Number: US214261803

1 EA $ $

Rem Registry Wichita

Part Number: US214261808

1 EA $ $

Rem Registry Marion, IL

Part Number: US214261804

1 EA $ $

Rem Registry Poplar Bluff

Part Number: US214261805

1 EA $ $

PHS Global Dose Registry Support

Part Number: US211886608

1 EA $ $

Rem Registry Cleveland

Part Number: US214261794

1 EA NSP NSP

Rem Registry Cincinnati

Part Number: US214261793

1 EA NSP NSP

Rem Registry Columbus

Part Number: US214261795

1 EA NSP NSP

Rem Registry Chillicothe

Part Number: US214261792

1 EA NSP NSP

Rem Registry Dayton

Part Number: US214261796

1 EA NSP NSP

Rem Registry Indianapolis

Part Number: US214261800

1 EA NSP NSP

Rem Registry Marion, IN

Part Number: US214261798

1 EA NSP NSP

Rem Registry Northern Indiana

Part Number: US214261799

1 EA NSP NSP

Rem Registry Ann Arbor

Part Number: US214261790

1 EA NSP NSP

Rem Registry John D Dingell (Detroit)

Part Number: US214261797

Rem Registry Battle Creek

Part Number: US214261791

1 EA NSP NSP

Rem Registry Aleda E Lutz (Saginaw)

Part Number: US214261789

1 EA NSP NSP

Option Period Three Total $

OPTION PERIOD FOUR

This 12-month option may be exercised in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until and unless a formal modification is issued by the Contracting Officer. If exercised, the Option Period Four PoP shall begin immediately after the expiration of Option Period Three.

LINE

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535093

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535094

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535095

1 EA $ $

PHS TECH GROUP LIC

DOSEMONITOR LICENSE Up to 300,00 Studies Annually

Part Number: US211535096

1 EA $ $

PACSHealth DoseMonitor Test Server License

Part Number: US213617348

1 EA $ $

PACSHealth Outbound Interface Integration

Part Number: US213617349

2 EA $ $

Rem Registry Long Beach

Part Number: US212702751

Rem Registry Greater Los Angeles

Part Number: US212702752

1 EA $ $

Rem Registry San Diego

Part Number: US212702753

1 EA $ $

Rem Registry Loma Linda

Part Number: US213880373

1 EA $ $

Rem Registry Phoenix

Part Number: US214261810

1 EA $ $

Rem Registry Prescott

Part Number: US214261811

1 EA $ $

Rem Registry Tucson

Part Number: US214261812

1 EA $ $

Rem Registry Albuquerque

Part Number: US214261809

1 EA $ $

Rem Registry Topeka

Part Number: US214261807

1 EA $ $

Rem Registry St. Louis

Part Number: US214261806

1 EA $ $

Rem Registry Kansas City

Part Number: US214261802

1 EA $ $

Rem Registry Columbia

Part Number: US214261801

1 EA $ $

Rem Registry Leavenworth

Part Number: US214261803

1 EA $ $

Rem Registry Wichita

Part Number: US214261808

1 EA $ $

Rem Registry Marion, IL

Part Number: US214261804

1 EA $ $

Rem Registry Poplar Bluff

Part Number: US214261805

1 EA $ $

PHS Global Dose Registry Support

Part Number: US211886608

Rem Registry Cleveland

Part Number: US214261794

1 EA NSP NSP

Rem Registry Cincinnati

Part Number: US214261793

1 EA NSP NSP

Rem Registry Columbus

Part Number: US214261795

1 EA NSP NSP

Rem Registry Chillicothe

Part Number: US214261792

1 EA NSP NSP

Rem Registry Dayton

Part Number: US214261796

1 EA NSP NSP

Rem Registry Indianapolis

Part Number: US214261800

1 EA NSP NSP

Rem Registry Marion, IN

Part Number: US214261798

1 EA NSP NSP

Rem Registry Northern Indiana

Part Number: US214261799

1 EA NSP NSP

Rem Registry Ann Arbor

Part Number: US214261790

1 EA NSP NSP

Rem Registry John D Dingell (Detroit)

Part Number: US214261797

1 EA NSP NSP

Rem Registry Battle Creek

Part Number: US214261791

1 EA NSP NSP

Rem Registry Aleda E Lutz (Saginaw)

Part Number: US214261789

1 EA NSP NSP

Option Period Four Total $ Delivery Order Total $

B.5 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

VA Northeast Ohio Healthcare System (VAHEOHS) VA Radiation Dose Network (VARDN)

AGFA DoseMonitor Aggregation and Radiation Exposure Monitoring Registry –

Enterprise Dose Management Software Licenses and Maintenance Support

Date: 2/11/2026

VA-26-00032972

PD Version Number: 2.0

1.0 PRODUCT REQUIREMENTS

The Department of Veterans Affairs (VA), Veterans Health Administration (VHA), Cleveland VA Medical Center (VAMC) has a requirement for software licenses, maintenance, and translation of information with enterprise architecture for each 27 VAMCs using the AGFA DoseMonitor Aggregation and REM (Radiation Exposure Monitoring) Registry – Enterprise Dose Management solution to send the patient Computed Tomography and fluoroscopy dose information to the consolidated Virtual Local Area Network located at the Cleveland VAMC data center. The AGFA DoseMonitor and the associated REM (Radiation Exposure Monitoring) registry Registry is an enterprise software management system that automatically collects, analyzes, and reports patient radiation dose data from various imaging devices (CT, X-ray, etc.)

to provide immediate visibility, track cumulative exposure, ensure quality, and help hospitals meet compliance standards by optimizing dose/image quality. The REM registry Registry part, often integrated, allows comparison against national or global benchmarks, helping identify outliers and manage patient safety across multiple facilities.

The AGFA DoseMonitor Aggregation and REM Registry – Enterprise Dose Management solution is currently in place at the following VAMCs:

• Cleveland

• Columbus

• Chillicothe

• Cincinnati

• Ann Arbor

• Battle Creek

• Dayton

• Detroit

• Northern Indiana / Fort Wayne

• Indianapolis

• Saginaw

• Long Beach

• Greater Los Angeles

• San Diego

• Loma Linda

• Phoenix

• Prescott

• Tucson

• Albuquerque

• Topeka

• St. Louis

• Kansas City

• Columbia

• Leavenworth

• Wichita

• Marion IL

• Poplar Bluff

Requirements for the AGFA DoseMonitor Aggregation and REM Registry – Enterprise Dose Management Software Licenses and Maintenance Support

Item # Part Number Description Quantity

1 US211535093 PHS TECH GROUP LIC DOSEMONITOR LICENSE

Up to 300,00 Studies Annually 1

2 US211535094 PHS TECH GROUP LIC DOSEMONITOR LICENSE

Up to 300,00 Studies Annually 1

3 US211535095 PHS TECH GROUP LIC DOSEMONITOR LICENSE

Up to 300,00 Studies Annually 1

4 US211535096 PHS TECH GROUP LIC DOSEMONITOR LICENSE

Up to 300,00 Studies Annually 1

5 US213617348 PACSHealth DoseMonitor Test Server License 1 6 US213617349 PACSHealth Outbound Interface Integration 2 7 US212702751 Rem Registry Long Beach 1 8 US212702752 Rem Registry Greater Los Angeles 1 9 US212702753 Rem Registry San Diego 1 10 US213880373 Rem Registry Loma Linda 1 11 US214261810 Rem Registry Phoenix 1 12 US214261811 Rem Registry Prescott 1 13 US214261812 Rem Registry Tucson 1 14 US214261809 Rem Registry Albuquerque 1 15 US214261807 Rem Registry Topeka 1 16 US214261806 Rem Registry St. Louis 1 17 US214261802 Rem Registry Kansas City 1 18 US214261801 Rem Registry Columbia 1 19 US214261803 Rem Registry Leavenworth 1 20 US214261808 Rem Registry Wichita 1 21 US214261804 Rem Registry Marion, IL 1 22 US214261805 Rem Registry Poplar Bluff 1 23 US211886608 PHS Global Dose Registry Support 1 24 US214261794 Rem Registry Cleveland 1 25 US214261793 Rem Registry Cincinnati 1 26 US214261795 Rem Registry Columbus 1 27 US214261792 Rem Registry Chillicothe 1 28 US214261796 Rem Registry Dayton 1 29 US214261800 Rem Registry Indianapolis 1 30 US214261798 Rem Registry Marion, IN 1 31 US214261799 Rem Registry Northern Indiana 1 32 US214261790 Rem Registry Ann Arbor 1 33 US214261797 Rem Registry John D Dingell (Detroit) 1 34 US214261791 Rem Registry Battle Creek 1 35 US214261789 Rem Registry Aleda E Lutz (Saginaw) 1

2.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

PROCUREMENTS (SECTION 508)

On January 18, 2017, the Access Board issued a final rule that updated accessibility requirements covered by Section 508 and refreshed guidelines for telecommunications equipment subject to Section 255 of the Communications Act. The final rule went into effect on January 18, 2018.

The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

2.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY

(ICT) STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT. These standards are found in their entirety at: Revised 508 Standards and 255 Guidelines (access-board.gov). A single PDF file version of the Revised Section 508 Standards and 255 Guidelines will be supplied upon request or can be obtained from the Access Board website. Federal agencies must comply with the Rehabilitation Act of 1973, as amended.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

☒ E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines)

☒ E204 Functional Performance Criteria ☐ E206 Hardware Requirements ☒ E207 Software Requirements ☒ E208 Support Documentation and Services Requirements

2.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

2.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery. The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

https://www.access-board.gov/ict/

3.0 INFORMATION TECHNOLOGY USING SUSTAINABLE PRODUCTS AND

SERVICES

The Contractor shall comply with Sections 524 and Sections 525 of the Energy Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005; Executive Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, Federal Energy Management Program (FEMP) designated, and products and services that meet EPA Recommendations of Specifications, Standards, and Ecolabels in effect as of October 2023 (e.g. Electronic Product Environmental Assessment Tool (EPEAT) registered products) in providing information technology products and/or services. The Green Procurement Compilation (GPC) website available at Green Procurement Compilation - GSA Sustainable Facilities Tool (sftool.gov) provides a comprehensive list of sustainable products and services and sustainable acquisition guidance.

The Contractor shall provide products that meet the definition of sustainable products and services if the products are delivered to the Government; furnished by the Contractor for use by the Government, incorporated into the construction of a public building or public work, or acquired by the Contractor for use in performing services under a Government contract where the cost of the products is a direct cost to a Government contract (versus costs which are normally applied to a contractor's general and administrative expenses or indirect costs).

Specifically, the Contractor shall provide sustainable products under this contract in accordance with FAR 52.223-23. The applicable products with their associated certification, designation, and/or ecolabel (e.g. Energy Star, FEMP, and/or EPEAT) are identified within the product specifications in this PD. The Contractor shall ensure proposed products meet the certification(s) / designation(s) / ecolabel(s) specified at the time of submission of proposals and at the time of award.

4.0 SHIPMENT OF SOFTWARE LICENSES

Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination

Ship To and Mark For: Electronic Delivery

Name: Andrew Dietz Address: 10701 East Blvd

Cleveland, OH 44106 Voice: 216-791-3800 Email: Andrew.Dietz@va.gov

The VANEOHS POC will perform verification & validation to assure dose tracking information from CT & fluoroscopy is captured, accurate and aggregated for all Enterprise Dose Management VAMCs (i.e., Ann Arbor, Battle Creek, Cleveland, Columbus, Chillicothe, Cincinnati, Dayton, Detroit, Indianapolis, Northern Indiana / Fort Wayne, and Saginaw, Long Beach, Greater Los Angeles, San Diego, Loma Linda, Phoenix, Prescott, Tucson, Albuquerque, Topeka, St. Louis, Kansas City, Columbia, Leavenworth, Wichita, Marion IL, Poplar Bluff).

https://sftool.gov/greenprocurement https://sftool.gov/greenprocurement

4.1 SPECIAL SHIPPING INSTRUCTIONS

Contractors must coordinate with VANEOHS POC before installation of software to ensure the Contractor has access to VLAN, connectivity and adequate storage space.

Contractor shall notify (i.e., by phone followed by email) VANEOHS POC of dose tracking activities involving; VAMC database, VLAN access, interruption of dose tracking or enterprise dose management. Contractor cannot make any changes to the installation schedule without notifying / approval by VANEOHS POC.

5.0 GENERAL REQUIREMENTS

5.1 VA TECHNICAL REFERENCE MODEL

The Contractor shall comply with the VA OIT Technical Reference Model (VA TRM).

Compliance with the VA TRM is achieved by using only technologies and standards that are listed as approved for use in the VA TRM. The Contractor shall provide all necessary information requested by VA to ensure TRM approval is obtained prior to use on VA’s network.

5.2 ZERO TRUST – VA CRITICAL SECURITY CONTROLS

VA has established minimum mandatory security requirements and requires that any network connected software system or service must meet the VA Critical Security Controls as outlined in the VA Memorandum, “VA Security Controls”, https://www.voa.va.gov/DocumentView.aspx?DocumentID=5010. VA Critical Security Controls identify the minimum mandatory requirements that must be implemented across all VA enterprise infrastructure, cloud computing environments, information systems, networks, and specialized devices (medical devices/systems, special-purpose systems, and research scientific computing devices) that process, store, and/or transmit VA data. Effective July 1, 2025, the Contractor shall implement these VA Critical Security Controls, within any network connected software system or service prior to being authorized for use in the VA. This functional requirement is not negotiable, and Plan of Action & Milestones (POAM) will not be accepted in the event these controls cannot be implemented for new systems. Critical Security Controls are intended to increase VA’s security posture and provide security and privacy risk visibility into the VA network and is not a new requirement. The Contractor’s failure to maintain these VA Critical Controls after implementation will result in VA discontinuing the use of the system.

5.3 SOCIAL SECURITY NUMBER (SSN) REDUCTION

The Contractor solution shall support the Social Security Number (SSN) Fraud Prevention Act (FPA) of 2017 which prohibits the inclusion of SSNs on any document sent by mail. The Contractor support shall also be performed in accordance with Section 240 of the Consolidated Appropriations Act (CAA) 2018, enacted March 23, 2018, which mandates VA to discontinue using SSNs to identify individuals in all VA information systems as the Primary Identifier. The Contractor shall ensure that any new IT solution discontinues the use of SSN as the Primary Identifier to replace the SSN with the Integrated Control Number (ICN) in all VA information systems for all individuals. The Contractor shall ensure that all Contractor delivered applications and systems integrate with the VA Master Person Index (MPI) for identity traits to include the use of the ICN as the Primary Identifier. The Contractor solution may only use a Social Security Number to identify an individual in an information system if and only if the use of such number https://www.voa.va.gov/DocumentView.aspx?DocumentID=5010 is required to obtain information VA requires from an information system that is not under the jurisdiction of VA.

5.4 INTERNET PROTOCOL VERSION 6 (IPV6)

The Contractor solution shall support IPv6-Only based upon the memo issued by the Office of Management and Budget (OMB) on November 19, 2020 (https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf). Which defines IPv6-only as the state of an operational system or service when IPv4 protocol functions (addressing, packet forwarding) are not in use.

The NIST USGv6 profile defines technical requirements for a product to be capable of operating in IPv6-Only environments. IPv6-Only technology, in accordance with the USGv6 Program (https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1), NIST Special Publication (SP) 500-267B Revision 1 “USGv6 Profile” (https://doi.org/10.6028/NIST.SP.500- 267Br1), and NIST SP 800-119 “Guidelines for the Secure Deployment of IPv6” (https://doi.org/10.6028/NIST.SP.800-119), compliance shall be included in all IT infrastructures, application designs, application development, operational systems and sub-systems, and their integration. In addition to the above requirements, all devices, applications, and systems shall support all applicable functionality on native IPv6-Only as well as dual stack (IPv6 / IPv4) connectivity without additional memory or other resources being provided by the Government, so that they can function in a mixed environment. All public/external facing servers and services (e.g., web, email, DNS, ISP services, etc.) shall support native IPv6-Only and dual stack (IPv6 / IPv4) users and all internal infrastructure and applications shall support using native IPv6-Only and dual stack (IPv6 / IPv4) for all functionality and operations.

5.5 SOFTWARE AND LICENSING REQUIREMENTS

The Contractor shall be responsible for the provision of all software licenses and any associated licensing maintenance required for any development, delivery, integration, operation, and/or maintenance associated with its proposed application(s), software products, software solution, and/or system including, but not limited to, any and all application(s), software and/or software products that comprise, are a part of, or integrate with the Contractor’s proposed application(s), software products, software solution, and/or system for the life of any resulting contract.

5.6 TRUSTED INTERNET CONNECTION (TIC)

The Contractor solution shall meet the requirements outlined in Office of Management and Budget Memorandum M-19-26, “Update to the Trusted Internet Connections (TIC) Initiative“ (https://www.whitehouse.gov/wp-content/uploads/2019/09/M-19-26.pdf), VA Directive 6513 “Secure External Connections”, and shall comply with the TIC 3.0 Core Guidance Documents, including all Volumes and TIC Use Cases, found at the Cybersecurity & Infrastructure Security Agency (CISA) (https://www.cisa.gov/publication/tic-30-core-guidance-documents.)

5.7 POSITION/TASK RISK DESIGNATION LEVEL(S)

In accordance with VA Handbook 0710, Personnel Security and Suitability Program, the position sensitivity and the level of background investigation commensurate with the required level of access for the following tasks within the PWS are:

Position Sensitivity and Background Investigation Requirements by Service Task/Item Number https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf https://www.whitehouse.gov/wp-content/uploads/2020/11/M-21-07.pdf https://www.nist.gov/programs-projects/usgv6-program/usgv6-revision-1 https://doi.org/10.6028/NIST.SP.500-267Br1 https://doi.org/10.6028/NIST.SP.500-267Br1 https://doi.org/10.6028/NIST.SP.800-119 https://www.whitehouse.gov/wp-content/uploads/2019/09/M-19-26.pdf https://www.cisa.gov/publication/tic-30-core-guidance-documents

Service Task / Item Number

Tier1 / Low Risk Tier 2 / Moderate Risk

Tier 4 / High Risk

1.0 ☒ ☐ ☐

The Tasks identified above and the resulting Position Sensitivity and Background Investigation requirements identify, in effect, the Background Investigation requirements for Contractor individuals, based upon the tasks the particular Contractor individual will be working. The submitted Contractor Staff Roster must indicate the required Background Investigation Level for each Contractor individual based upon the tasks the Contractor individual will be working, in accordance with their submitted proposal.

6.0 POINTS OF CONTACT

VA Program Manager:

Name: Andrew Dietz Address: 10701 East Boulevard

Cleveland, Ohio 44106 Voice: 216-217-9039 Email: Andrew.Dietz@va.gov

Contracting Officer:

Name: Meghan McCloskey Address: 23 Christopher Way

Eatontown, New Jersey 07724 Voice: 848-377-5151 Email: Meghan.McCloskey@va.gov

Contract Specialist:

Name: Jamie Valentine Address: 23 Christopher Way

Eatontown, New Jersey 07724 Voice: 848-377-5091 Email: Jamie.Valentine@va.gov mailto:Andrew.Dietz@va.gov

ADDENDUM B – VA INFORMATION AND INFORMATION SYSTEM SECURITY/

PRIVACY LANGUAGE

NOTE: In the event of a conflict, VAAR Security Clauses take precedence over the language in this Addendum B.

APPLICABLE SECTIONS FROM: VA NOTICE 24-12, APRIL 22, 2024, UPDATE TO VA

HANDBOOK 6500.6, CONTRACT SECURITY, APPENDIX C VA INFORMATION AND

INFORMATION SYSTEM SECURITY/PRIVACY LANGUAGE, FOR INCLUSION INTO

CONTRACTS, AS APPROPRIATE

B1. GENERAL

This entire section applies to all acquisitions requiring any Information Security and Privacy language. Contractors, contractor personnel, Subcontractors and subcontractor personnel will be subject to the same federal laws, regulations, standards, VA directives and handbooks, as VA personnel regarding information and information system security and privacy.

B2. VA INFORMATION CUSTODIAL LANGUAGE

a. The Government shall receive unlimited rights to data/intellectual property first produced and delivered in the performance of this contract or order (hereinafter “contract”) unless expressly stated otherwise in this contract. This includes all rights to source code and all documentation created in support thereof. The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General. The primary clause used to define computer software license (not data/intellectual property first produced under this Contractor or order) is FAR 52.227-19, Commercial Computer Software License.

b. Information made available to the Contractor by VA for the performance or administration of this contract will be used only for the purposes specified in the service agreement, SOW, PWS, PD, and/or contract. The Contractor shall not use VA information in any other manner without prior written approval from a VA Contracting Officer (CO). The primary clause used to define Government and Contractor data rights is FAR 52.227-14 Rights in Data – General.

c. VA information will not be co-mingled with any other data on the Contractor’s information systems or media storage systems. The Contractor shall ensure compliance with Federal and VA requirements related to data protection, data encryption, physical data segregation, logical data segregation, classification requirements and media sanitization.

d. VA reserves the right to conduct scheduled or unscheduled audits, assessments, or investigations of Contractor Information Technology (IT) resources to ensure information security is compliant with Federal and VA requirements.