Amendment 0001 - RFQ 36C10B25Q0207.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning ___1____ copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C10B25Q0207

Department of Veterans Affairs Technology Acquisition Center

23 Christopher Way Eatontown NJ 07724

23 Christopher Way

To all Offerors/Bidders

04/16/2025

X

X X

X 1

See Continuation Page

Stefanie Applegate

CONTINUATION PAGE

The purpose this Amendment 0001 to Request for Quote (RFQ) 36C10B-25-Q-0207 is to provide answers to questions received and incorporate revisions to the RFQ as detailed below.

1. NSP (Not Separately Priced) has been added to Section B.4 unit prices of CLINs 0002 1002 2002 3002 4002

2. PWS Section 5.2 DoD & VA DATA ACCESS has been revised to read “The Contractor shall request access no later than five (5) calendar days from contract award, with the goal of obtaining full access no later than 30 calendar days from date of award.”

3. Attachment A0001 is included to provide Government responses to vendor questions.

4. Provision FAR 52.212-3 OFFEROR REPS AND CERTS -COMMERCIAL ITEMS (MAY

2024) is added to Section E. Vendors need only complete section B if they are up to date on annual SAM.gov Reps and Certs. Sections E.10 (Basis of Award) and E.11 (Quote Submission Instructions) are changed to E.11 and E.12, respectively after inclusion of additional provision in Section E.

5. Section E.12 paragraph 4 is hereby changed to increase the Technical response page limit from 10 to 15 pages.

6. Section E.12(iii) VETERANS INVOLVEMENT FACTOR (initially labeled E.11) is revised to remove reference to the VIP Database and replace with the VetCert Database.

7. Except as provided herein, all other terms and conditions of RFQ 36C10B20Q0264 remain unchanged

Offerors are required to acknowledge this Amendment when providing their response.

The response time for submission of quotes remains unchanged.

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C10B25Q0207 04-02-2025

Steven Baum - Contract Specialist 848-377-5241 04-23-2025 10:00am EDT

36C10B

Department of Veterans Affairs Technology Acquisition Center

X 100

Y

541511

$34M

N/A

N/A

36C10B

36C10A

Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

See CONTINUATION Page

See Section B.4: Price Schedule & B.5: Description of Services

Points of Contact:

Contracting Officer Stefanie Applegate stefanie.applegate@va.gov

Contract Specialist Steven Baum steven.baum@va.gov

See CONTINUATION Page

Stefanie Applegate

CONTENTS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

BACKGROUND

APPLICABLE DOCUMENTS

SCOPE OF WORK

PERFORMANCE DETAILS

ADDENDUM A – ADDITIONAL VA REQUIREMENTS, CONSOLIDATED

ADDENDUM B – VA INFORMATION AND INFORMATION SYSTEM SECURITY/PRIVACY

LANGUAGE

SECTION C - CONTRACT CLAUSES

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 REQUIREMENT BACKGROUND

This is a solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. Request for Quote (RFQ) 36C10B25Q0207 is issued as a to fulfill a requirement for Department of Defense (DoD) and Department of Veterans Affairs (VA) Infrastructure for Clinical Intelligence (DaVINCI) Data Services Sustainment support.

This action is a 100% Small Business set-aside under North American Industrial Classification System (NAICS) Code 541511 – “Custom Computer Programming Services”. The size standard for NAICS 541511 is $34M; the Produce Service Code (PSC) is DC01 “It and Telecom - Data Center Support Services (Labor)”.

Specific requirements are listed in the Product Work Statement (PWS) (see section B.5). All quotes shall contain the minimum information required under FAR Clause 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services, to include its associated addendum (see E.11). All quotes received in response to this solicitation will be evaluated in accordance with the “Basis of Award” (see E.11). Your quote, in accordance with FAR 52.212-3 Offeror Representations and Certifications, Commercial Items, shall list your Unique Entity ID (UEI) number, Commercial and Government Entity (CAGE) code, company name, and name, phone number and email of the point of contact authorized to negotiate with the Government.

B.2 CONTRACT ADMINISTRATION DATA

1. All contract administration matters will be handled by the following individuals:

GOVERNMENT:

Department of Veterans Affairs Technology Acquisition Center

Contracting Officer Contract Specialist Stefanie Applegate Steven Baum stefanie.applegate@va.gov steven.baum@va.gov

CONTRACTOR:

(To Be Filled In Upon Award)

2. All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management,

3. Invoices shall be submitted in arrears:

a. Quarterly [ ]

b. Semi-Annually [ ]

c. Other [X] Payment shall be made in accordance with Section B.4 and B.5.

4. All Invoices from the contractor shall be submitted electronically in accordance with VA Acquisition Regulation (VAAR) Clause 852.232-72 Electronic Submission of Payment Requests. (see website at: http://www.fsc.va.gov/einvoice.asp)

The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: Amendment Number:_________ Date: __________

B.3 GOVERNING LAW CLAUSE

Federal law and regulations, including the FAR, shall govern this Contract/Order.

Commercial license agreements may be made a part of this Contract/Order, but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of nor have any effect whatsoever on the Contract/Order. This includes, but is not limited to, any agreement embedded in the computer software (click-wrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrink-wrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order;

those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti- Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C.

§ 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement.

In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail.

The contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.4 PRICE SCHEDULE

Vendors are instructed to complete Section B.4 below and submit with their quote.

Vendors are cautioned that alterations to the line items as specified below may render quotes unacceptable.

B.4 SCHEDULE OF SUPPLIES/ SERVICES

Base Period: June 11, 2025 - June 10, 2026

CLIN DESCRIPTION QTY Unit

UNIT

PRICE

TOTAL

PRICE

Project Management PWS Paragraph 5.1

PSC: DC01

12 MO NSP NSP

This CLIN includes all tasks and labor required for the successful completion of the services detailed in PWS section

5.1 through 5.7

*Cost of Project Management tasks and deliverables shall be allocated to CLINs 0002 through 0007

0001AA

Quarterly Contractor Project Management Plan (CPMP) PWS Paragraph 5.1.1

PSC: DC01

Initial Plan due within five (5) calendar days after contract award; subsequent reports due within five (5) calendar days of end of each quarter Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

0001AB

Quarterly Progress Report PWS Paragraph 5.1.2

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

Department of Defense (DoD) & Department of Veterans Affairs (VA) Data Access PWS Paragraph 5.2

PSC: DC01

12 MO NSP

NSP

System Administration and Database Maintenance Services PWS Paragraph 5.3

PSC: DC01

12 MO

of the services detailed in PWS section 5.3

Payment of this CLIN is dependent upon successful completion/performance of required tasks and acceptance of all deliverables required in PWS 5.3

Source DoD/VA Data Transfer and Documentation PWS Paragraph 5.4

PSC: DC01

12 MO

5.4 completion/performance of required required in PWS 5.4

0004AA

Quarterly Interface Control Document

(ICD)

PWS Paragraph 5.4

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

0004AB

DoD/VA Data Dictionary PWS Paragraph 5.4

1 EA NSP NSP

Due as needed with updates;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

DoD to Observable Medical Outcomes Partnership (OMOP) Common Data Model (CDM) Data Analysis & Mapping Design Recommendations PWS Paragraph 5.5

PSC: DC01

12 MO

5.5 completion/performance of required tasks and acceptance of all deliverables required in PWS 5.5. Deliverables 0005AA through 0005AD are due as needed with updates via electronic submission to jay.tucker2@va.gov;

Inspection: Destination

0005AA

DoD Table of Clinical Domains of Interest PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

0005AB

Extract Transfer Load (ETL) Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

0005AC

Data Analysis and Mapping Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

0005AD

DoD Data Limitations Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

Quality Assurance PWS Paragraph 5.6

PSC: DC01

12 MO

required for the successful completion

5.6 completion/performance of required required in PWS 5.6

0006AA

Test Report PWS Paragraph 5.6

PSC: DC01

Due as needed with data transfer;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

Training PWS Paragraph 5.7

PSC: DC01

4 EA

5.7 completion/performance of required required in PWS 5.7

0007AA

Training Materials PWS Paragraph 5.7

PSC: DC01

Shall be provided with documentation post training events to be added to DaVINCI Archives Inspection: Destination Acceptance: Destination

4 EA NSP NSP

Business Associate Agreement PWS Paragraph 6.2

PSC: DC01

Due within 30 days of contract award;

Electronic submission to jay.tucker2@va.gov Inspection: Destination

Contractor Staff Roster PWS Paragraph 6.2.2

PSC: DC01

Due within 30 days of contract award;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

Contractor Security Control Assessment PWS Addendum B3

PSC: DC01

Due within 30 days of contract award;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

TRAVEL (T&M)

PWS 4.2

PSC: DC01

NOT TO EXCEED

25,000.00

BASE PERIOD TOTAL

Option Period 1: June 11, 2026 - June 10, 2027

This option period may be exercised at the sole discretion of the Government in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of the base period.

UNIT

PRICE

PWS Paragraph 5.1

1001AA

Quarterly Contractor Project Management Plan (CPMP) PWS Paragraph 5.1.1

PSC: DC01

Due within five (5) calendar days of end of each quarter Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

1001AB

Quarterly Progress Report PWS Paragraph 5.1.2

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

Department of Defense (DoD) & Department of Veterans Affairs (VA) Data Access PWS Paragraph 5.2

PSC: DC01

12 MO NSP

Maintenance Services PWS Paragraph 5.3

PSC: DC01

12 MO

completion/performance of required

Documentation PWS Paragraph 5.4

PSC: DC01

12 MO

upon successful completion/performance of required

1004AA

(ICD)

PWS Paragraph 5.4

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

1004AB

DoD/VA Data Dictionary PWS Paragraph 5.4

PSC: DC01

Due as needed with updates;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

DoD to Observable Medical Outcomes Partnership (OMOP) Common Data Model (CDM) Data Analysis & Mapping Design Recommendations PWS Paragraph 5.5

PSC: DC01

12 MO

completion/performance of required tasks and acceptance of all deliverables required in PWS 5.5. Deliverables 1005AA through 1005AD are due as needed with updates via electronic submission to jay.tucker2@va.gov;

1005AA

Interest PWS Paragraph 5.5

1005AB

Extract Transfer Load (ETL) Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

1005AC

Data Analysis and Mapping Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

1005AD

DoD Data Limitations Document PWS Paragraph 5.5

1 EA NSP NSP

Quality Assurance PWS Paragraph 5.6

PSC: DC01

12 MO

completion/performance of required

1006AA

PWS Paragraph 5.6

PSC: DC01

Due as needed with data transfer;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

Training PWS Paragraph 5.7

PSC: DC01

4 EA

completion/performance of required required in PWS 5.7

1007AA

Training Materials PWS Paragraph 5.7

PSC: DC01

Shall be provided with documentation post training events to be added to DaVINCI Archives Inspection: Destination Acceptance: Destination

4 EA NSP NSP

TRAVEL (T&M)

PWS 4.2

PSC: DC01

NOT TO EXCEED

OPTION PERIOD 1 TOTAL

Option Period 2: June 11, 2027 - June 10, 2028 with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of the previous option period.

PRICE

PWS Paragraph 5.1

2001AA

Management Plan (CPMP) PWS Paragraph 5.1.1

PSC: DC01

Due within five (5) calendar days of end of each quarter

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

2001AB

Quarterly Progress Report PWS Paragraph 5.1.2

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

Department of Defense (DoD) & Department of Veterans Affairs (VA) Data Access PWS Paragraph 5.2

PSC: DC01

12 MO NSP

Maintenance Services PWS Paragraph 5.3

PSC: DC01

12 MO

completion/performance of required

Documentation PWS Paragraph 5.4

PSC: DC01

12 MO

completion/performance of required

2004AA

Quarterly Interface Control Document

(ICD)

PWS Paragraph 5.4

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

2004AB

DoD/VA Data Dictionary PWS Paragraph 5.4

PSC: DC01

Due as needed with updates;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

DoD to Observable Medical Outcomes Partnership (OMOP) Common Data Model (CDM) Data Analysis & Mapping Design Recommendations PWS Paragraph 5.5

PSC: DC01

12 MO

completion/performance of required tasks and acceptance of all deliverables required in PWS 5.5. Deliverables 2005AA through 2005AD are due as needed with updates via electronic submission to jay.tucker2@va.gov;

2005AA

Interest PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

2005AB

Extract Transfer Load (ETL) Design Document PWS Paragraph 5.5

2005AC

Data Analysis and Mapping Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

2005AD

DoD Data Limitations Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

Quality Assurance PWS Paragraph 5.6

PSC: DC01

12 MO

completion/performance of required

2006AA

PWS Paragraph 5.6

PSC: DC01

Due as needed with data transfer;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

Training PWS Paragraph 5.7

PSC: DC01

4 EA

completion/performance of required

2007AA

PWS Paragraph 5.7

PSC: DC01

Shall be provided with documentation post training events to be added to DaVINCI Archives

Acceptance: Destination

TRAVEL (T&M)

PWS 4.2

PSC: DC01

NOT TO EXCEED

OPTION PERIOD 2 TOTAL

Option Period 3: June 11, 2028 - June 10, 2029 with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If

PRICE

PWS Paragraph 5.1

3001AA

Management Plan (CPMP) PWS Paragraph 5.1.1

PSC: DC01

Due within five (5) calendar days of end of each quarter Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

3001AB

Quarterly Progress Report PWS Paragraph 5.1.2

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov

Acceptance: Destination

Department of Defense (DoD) & Department of Veterans Affairs (VA) Data Access PWS Paragraph 5.2

PSC: DC01

12 MO NSP

Maintenance Services PWS Paragraph 5.3

PSC: DC01

12 MO

completion/performance of required

Documentation PWS Paragraph 5.4

PSC: DC01

12 MO

completion/performance of required

3004AA

(ICD)

PWS Paragraph 5.4

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination

3004AB

DoD/VA Data Dictionary PWS Paragraph 5.4

PSC: DC01

Due as needed with updates;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

DoD to Observable Medical Outcomes Partnership (OMOP) Common Data Model (CDM) Data Analysis & Mapping Design Recommendations PWS Paragraph 5.5

PSC: DC01

12 MO

completion/performance of required tasks and acceptance of all deliverables required in PWS 5.5. Deliverables 3005AA through 3005AD are due as needed with updates via electronic submission to jay.tucker2@va.gov;

3005AA

Interest PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

3005AB

Extract Transfer Load (ETL) Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

3005AC

Data Analysis and Mapping Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

3005AD

DoD Data Limitations Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

Quality Assurance PWS Paragraph 5.6

12 MO

This CLIN includes all tasks and labor required for the successful completion completion/performance of required

3006AA

PWS Paragraph 5.6

PSC: DC01

Due as needed with data transfer;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

Training PWS Paragraph 5.7

PSC: DC01

4 EA

completion/performance of required

3007AA

PWS Paragraph 5.7

PSC: DC01

Shall be provided with documentation post training events to be added to DaVINCI Archives Inspection: Destination Acceptance: Destination

4 EA NSP NSP

TRAVEL (T&M)

PWS 4.2

PSC: DC01

NOT TO EXCEED

OPTION PERIOD 3 TOTAL

Option Period 4: June 11, 2029 - June 10, 2030 with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If

PRICE

PWS Paragraph 5.1

4001AA

Management Plan (CPMP) PWS Paragraph 5.1.1

PSC: DC01

Due within five (5) calendar days of end of each quarter Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

4001AB

Quarterly Progress Report PWS Paragraph 5.1.2

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

Department of Defense (DoD) & Department of Veterans Affairs (VA) Data Access PWS Paragraph 5.2

PSC: DC01

12 MO NSP

System Administration and Database Maintenance Services PWS Paragraph 5.3

PSC: DC01

12 MO

completion/performance of required

Documentation PWS Paragraph 5.4

PSC: DC01

12 MO

completion/performance of required

4004AA

(ICD)

PWS Paragraph 5.4

PSC: DC01

Due within five (5) calendar days of end of each quarter; Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

4 EA NSP NSP

4004AB

DoD/VA Data Dictionary PWS Paragraph 5.4

PSC: DC01

Due as needed with updates;

Electronic submission to jay.tucker2@va.gov Inspection: Destination

DoD to Observable Medical Outcomes Partnership (OMOP) Common Data Model (CDM) Data Analysis & Mapping Design Recommendations PWS Paragraph 5.5

PSC: DC01

12 MO

completion/performance of required tasks and acceptance of all deliverables required in PWS 5.5. Deliverables 4005AA through 4005AD are due as needed with updates via electronic submission to jay.tucker2@va.gov;

4005AA

Interest PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

4005AB

Extract Transfer Load (ETL) Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

4005AC

Data Analysis and Mapping Design Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

4005AD

DoD Data Limitations Document PWS Paragraph 5.5

PSC: DC01

1 EA NSP NSP

Quality Assurance PWS Paragraph 5.6

PSC: DC01

12 MO

upon successful completion/performance of required

4006AA

PWS Paragraph 5.6

PSC: DC01

Due as needed with data transfer;

Electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

1 EA NSP NSP

Training PWS Paragraph 5.7

PSC: DC01

4 EA

completion/performance of required

4007AA

PWS Paragraph 5.7

PSC: DC01

Shall be provided with documentation post training events to be added to DaVINCI Archives Inspection: Destination Acceptance: Destination

4 EA NSP NSP

TRAVEL (T&M)

PWS 4.2

PSC: DC01

NOT TO EXCEED

OPTION PERIOD 4 TOTAL

OPTIONAL TASK – TRANSITION OUT SUPPORT

This is an optional task and can be exercised once at any point during the base or option periods in accordance with FAR 52.217-7 Option for Increased Quantity – Separately priced Line Item (MAR 1989)

CLIN DESCRIPTION QTY UNIT

UNIT

PRICE

OPTIONAL TASK - TRANSITION OUT

SUPPORT

PWS Paragraph 5.8.2

PSC: DC01

1 LO

This FFP CLIN includes all tasks, labor, program management and travel required for the successful completion

5.8.2

If exercised, the PoP will be 60 days from award of optional task to align with the expiration of the PoP

Transition Team Roster PWS paragraph 5.8.2

PSC: DC01

Due 30 days after exercise of optional task via electronic submission to jay.tucker2@va.gov

5001AA 1 LO NSP

Transition Out Plan PWS paragraph 5.8.2

PSC: DC01

Due 30 days after exercise of optional task via electronic submission to jay.tucker2@va.gov Inspection: Destination Acceptance: Destination

NSP

OPTIONAL TASK TOTAL

TOTAL CONTRACT VALUE

INCLUSIVE OF ALL OPTION PERIODS AND OPTIONAL TASK

B.5 DESCRIPTION OF SERVICES

1.0 PERFORMANCE WORK STATEMENT

BACKGROUND

The mission of the Department of Veterans Affairs (VA), Office of Information & Technology (OIT), and the Office of Research and Development, VA Informatics and Computing Infrastructure (VINCI) as a Resource Center is to provide researchers a nationwide view of high value VA patient data. VINCI is a research and development partnership and operational platform for health services research, epidemiology, decision support, and business intelligence. VINCI’s mission is to provide high-quality data, openly extensible information technology, and supporting services to generate and integrate new knowledge, methods, and technologies for research and medical-care communities to assess and improve Veterans’ healthcare and to provide benefits and services to Veterans. In meeting these goals, OIT strives to provide high quality, effective, and efficient Information Technology (IT) services to those responsible for providing care to the Veterans at the point-of-care, as well as throughout all the points of the Veterans’ health care in an effective, timely, and compassionate manner. VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals.

VINCI has partnered with the Department of Defense (DoD), Air Force Health Services Data Warehouse (HSDW), in a project known as the DoD and VA Infrastructure for Clinical Intelligence (DaVINCI). The goal of DaVINCI is to increase DoD-VA data integration for interagency collaboration and resource sharing in support of the Joint Strategic Plan and each agency’s healthcare and benefits missions.

DaVINCI is a robust program that delivers a powerful capability to analyze combined DoD and VA healthcare data, addressing the problems of inefficient, piecemeal approaches to sharing and analyzing data. DaVINCI deploys and evaluates solutions for governance, data integration, data security, analysis, and supercomputing to provide a solid foundation for integrated clinical and business intelligence platforms. By allowing a more complete read-only view into a beneficiary’s records, DaVINCI can facilitate improved coordination of polytrauma patients and accelerated disability evaluations. By allowing more rapid analysis of many beneficiaries’ longitudinal records, this program can facilitate more accurate and efficient screening for syndromes such as traumatic brain injury and planning for joint activities such as inter-agency resource balancing of specialty-care.

As DaVINCI has matured and completed the Joint Incentive Fund project, this requirement is intended to continue to build and develop the DaVINCI resource.

DaVINCI is a dynamic and complete longitudinal database, and a necessary resource for both DoD and Veterans Health Administration (VHA) research communities.

APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement (PWS), the Contractor shall comply with the following:

1. 44 U.S.C. § 3541, “Federal Information Security Management Act (FISMA) of 2002”

2. Federal Information Processing Standards (FIPS) Publication 140-2, “Security Requirements For Cryptographic Modules”

3. 10 U.S.C. § 2224, "Defense Information Assurance Program"

4. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

5. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

6. VA Directive 0710, “Personnel Suitability and Security Program,” June 4, 2010, http://www.va.gov/vapubs/

7. VA Handbook 0710, Personnel Suitability and Security Program, September

10, 2004, http://www.va.gov/vapubs

8. VA Directive and Handbook 6102, “Internet/Intranet Services,” July 15, 2008

9. 36 C.F.R. Part 1194 “Electronic and Information Technology Accessibility

Standards,” July 1, 2003

10. Office of Management and Budget (OMB) Circular A-130, “Management of

Federal Information Resources,” November 28, 2000

11. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed

Services (CHAMPUS)”

12. An Introductory Resource Guide for Implementing the Health Insurance

Portability and Accountability Act (HIPAA) Security Rule, October 2008

13. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7,

14. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

15. VA Directive 6500, “Managing Information Security Risk: VA Information

Security Program,” September 20, 2012

16. VA Handbook 6500, “Risk Management Framework for VA Information

Systems – Tier 3: VA Information Security Program,” March 10, 2015

17. VA Handbook 6500.1, “Electronic Media Sanitization,” November 03, 2008

18. VA Handbook 6500.2, “Management of Breaches Involving Sensitive

Personal Information (SPI)”, October 28, 2015

19. VA Handbook 6500.3, “Assessment, Authorization, And Continuous

Monitoring Of VA Information Systems,” February 3, 2014

20. VA Handbook 6500.5, “Incorporating Security and Privacy in System

Development Lifecycle”, March 22, 2010

21. VA Handbook 6500.6, “Contract Security,” March 12, 2010

22. VA Handbook 6500.8, “Information System Contingency Planning”, April 6,

23. One-VA Technical Reference Model (TRM) (reference at http://www.va.gov/trm/TRMHomePage.asp)

24. National Institute Standards and Technology (NIST) Special Publications

(SP)

25. VA Directive 6508, Implementation of Privacy Threshold Analysis and

Privacy Impact Assessment, October 15, 2014

26. VA Directive 6300, Records and Information Management, February 26,

27. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

28. OMB Memorandum, “Transition to IPv6”, September 28, 2010

29. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12)

Program, February 17, 2011

30. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12) Program, March 20, 2014

31. OMB Memorandum M-06-18, Acquisition of Products and Services for Implementation of HSPD-12, June 30, 2006

32. OMB Memorandum 05-24, Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, August 5, 2005

33. OMB memorandum M-11-11, “Continued Implementation of Homeland Security Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors, February 3,

34. OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD) 12 Implementation, May 23, 2008

35. Federal Identity, Credential, and Access Management (FICAM) Roadmap and Implementation Guidance, December 2, 2011

36. NIST SP 800-116, A Recommendation for the Use of Personal Identity Verification (PIV) Credentials in Physical Access Control Systems, November 20, 2008

37. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

38. NIST SP 800-63-2, Electronic Authentication Guideline, August 2013

39. Draft NIST Special Publication 800-157, Guidelines for Derived PIV

Credentials, March 2014

40. NIST Special Publication 800-164, Guidelines on Hardware-Rooted Security in Mobile Devices (Draft), October 2012

41. Draft National Institute of Standards and Technology Interagency Report

(NISTIR) 7981 Mobile, PIV, and Authentication, March 2014

42. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland

Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

43. VA Memorandum, VAIQ # 7011145, VA Identity Management Policy, June 28, 2010 (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

44. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

45. Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.0, Federal Interagency Technical Reference Architectures, Department of Homeland Security, October 1, 2013, https://www.fedramp.gov/files/2015/04/TIC_Ref_Arch_v2-0_2013.pdf

46. OMB Memorandum M-08-05, “Implementation of Trusted Internet Connections (TIC), November 20, 2007

47. OMB Memorandum M-08-23, Securing the Federal Government’s Domain Name System Infrastructure, August 22, 2008

48. VA Memorandum, VAIQ #7497987, Compliance – Electronic Product Environmental Assessment Tool (EPEAT) – IT Electronic Equipment, August 11, 2014 (reference Document Libraries, EPEAT/Green Purchasing Section, https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552)

49. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law 110–140), December 19, 2007

50. Section 104 of the Energy Policy Act of 2005, (Public Law 109–58), August 8, 2005

51. Executive Order 13693, “Planning for Federal Sustainability in the Next Decade”, dated March 19, 2015

52. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

53. VA Directive 0058, “VA Green Purchasing Program”, July 19, 2013

54. VA Handbook 0058, “VA Green Purchasing Program”, July 19, 2013

55. Office of Information Security (OIS) VAIQ #7424808 Memorandum, “Remote

Access”, January 15, 2014, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

56. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103

57. VA Memorandum, “Implementation of Federal Personal Identity Verification

(PIV) Credentials for Federal and Contractor Access to VA IT Systems”, (VAIQ# 7614373) July 9, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

58. VA Memorandum “Mandatory Use of PIV Multifactor Authentication to VA Information System” (VAIQ# 7613595), June 30, 2015, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

59. VA Memorandum “Mandatory Use of PIV Multifactor Authentication for Users with Elevated Privileges” (VAIQ# 7613597), June 30, 2015;

https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

60. “POLARIS User Guide”, Version 1.2, February 2016, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4412

SCOPE OF WORK

The Contractor shall provide DaVINCI support efforts that continue to expand and sustain the currently deployed DaVINCI Observable Medical Outcomes Partnership (OMOP) common data model (CDM). The OMOP CDM is a secure cloud-computing infrastructure, and modular analytical platform that support benefits, services, quality, and safety investigations at the population level. Additionally, the contractor shall support the bi-directional transfer and use both clinical and administrative health data sources for DoD and VA to continue expansion of the DaVINCI OMOP CDM, access to the Military Health System Data Repository (MDR), the HSDW, Cerner Power Insight Enterprise Data Warehouse (PI-EDW), and the VA Corporate Data Warehouse (CDW).

Specifically, the Contractor shall provide data services to include: system and database administration; database maintenance services; source DoD/VA data transfer and documentation; OMOP CDM data analysis & mapping design recommendation documentation; extract transfer load (ETL) functional testing (in addition to quality assurance testing of the ETL process); and training in the use of DoD and VHA health data (in addition to support an optional task for transition of the data source when the Cerner Data warehouse application is deployed at the direction of the government).

PERFORMANCE DETAILS

PERFORMANCE PERIOD

The period of performance (POP) shall be 12-month base period with four (4) 12-month option periods, and one (1) optional task for transitional support. The optional task may be exercised at any time at the Government’s discretion, independently of the yearly option periods. The POP shall be as follows:

Base Period: June 12, 2025 – June 11, 2026 Option Period 1: June 12, 2026 – June 11, 2027 Option Period 2: June 12, 2027 – June 11, 2028 Option Period 3: June 12, 2028 – June 11, 2029 Option Period 4: June 12, 2029 – June 11, 2030

There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

If any of the above falls on a Saturday, then Friday shall be observed as a holiday.

Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

4.2 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed at Contractor facilities.

4.3 TRAVEL

The Government anticipates travel under this effort to perform the tasks associated with the effort, as well as to attend program-related meetings or conferences throughout the PoP. Travel costs shall be billed as Time and Materials (T&M) via a separate Contract Line-Item Number (CLIN). The contractor shall arrange individual contractor employee travel. The Government will reimburse the contractor on a T&M fee basis for all COR approved travel in accordance with FAR 31.205-46 Travel Costs and the Federal Travel Regulation (https://www.gsa.gov/policy-regulations/regulations/federal-travel-regulation). Travel that is not approved by a COR will not be reimbursed and will be at the contractor’s expense. The contractor shall submit travel authorizations at a minimum two (2) weeks in advance; travel requests submitted outside of the two-week window will be reviewed on a case by case basis. Requests for travel shall include all estimated travel costs to include: per diem rate, lodging, air fare, rental car, and any other miscellaneous expenses. The contractor shall provide receipts for all lodging, rental cars, mileage, any miscellaneous expenses, and the travel request authorization with the next due invoice after travel is completed.

The total estimated number of trips in support of the program related meetings for this effort is four (4) trips during the base period and each option period (20 trips over the total PoP, if exercised). Travel is anticipated to Salt Lake City, UT, Nashville, TN, and Washington, D.C., with the potential for other training locations throughout the U.S.

Each trip is estimated at four (4) days in duration and will require up-to four (4) Full Time Equivalents.

5.0 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform the following:

5.1 PROJECT MANAGEMENT

CONTRACTOR PROJECT MANAGEMENT PLAN

The Contractor shall deliver a Contractor Project Management Plan (CPMP) that lays out the Contractor’s approach, timeline, and tools to be used in execution of the contract. The CPMP should take the form of both a narrative and graphic format that displays the schedule, milestones, risks, and resource support. The CPMP shall also include how the Contractor shall coordinate and execute planned, routine, and ad hoc data collection reporting requests as identified within the PWS. The initial baseline CPMP shall be concurred upon and updated quarterly. The Contractor shall update and maintain the VA PM approved CPMP throughout the PoP.

Deliverable:

A. Quarterly Contractor Project Management Plan

5.1.2 REPORTING REQUIREMENTS

The Contractor shall provide the Contracting Officers Representative (COR) with Quarterly Progress Reports in electronic form in Microsoft Word and Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding month.

The Quarterly Progress Reports shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The report shall also include an itemized list of all Information and Communication Technology (ICT) deliverables and their current Section 508 conformance status. The Contractor shall monitor performance against the CPMP and report any deviations. It is expected that the Contractor will keep in communication with VA accordingly so that issues that arise are transparent to both parties to prevent escalation of outstanding issues.

Deliverable:

A. Quarterly Progress Report

5.2 DoD & VA DATA ACCESS

Data for this project is provided from Defense Health Agency’s data warehouse generated from MHS GENESIS EHR data and legacy Composite Health Care System/Armed Forces Health Longitudinal Technology Application sites. VHA’s data warehouse is populated from Oracle Health EHR data and more than 150 unique instances of Veterans Health Information Systems & Technology Architecture (VistA)/Computerized Patient Record System.

The Contractor shall request access no later than five (5) calendar days from contract award, with the goal of obtaining full access no later than 30 calendar days from date of award. The Contractor shall work with VHA Privacy Office within VA and Defense Health Agency Privacy Office within DoD to obtain the required access. The Contractor shall submit user account access forms to the VHA Privacy Office and Health Agency Privacy Office and perform any required supplemental processes required for data access. The Contractor shall ensure that it obtains and executes all data use agreements and that it safeguards the data per the requirements of Addendum B of this PWS, and VA Information and Information System Security/Privacy Language, VA Handbook 6500.6, Appendix C, dated March 12, 2010. As part of obtaining access the Contractor shall prepare and submit whatever documents, information, etc. is necessary, and obtain approval for all user account access forms.

5.3 SYSTEM ADMINISTRATION AND DATABASE MAINTENANCE SERVICES

The Contractor shall provide Systems and Database Administration services to support the DaVINCI Project. The Contractor shall

a. Provide system administration services, such as maintain current and set up new as needed, ETL, allocating file directory spaces, assigning passwords, implementing security protocols, backup, and maintenance. The Contractor shall provide a maintenance log that includes the type of maintenance/backups performed and the date and time. The maintenance log shall be incorporated into the Quarterly Progress Report.

b. Maintain and configure the DaVINCI database located at the Austin Information Technology Center. The DaVINCI database handles DoD and VA OMOP data and Observational Health Data Sciences and Informatics tools. The Contractor shall support the ongoing use of the system through regular execution and validation of ETL transfers for the production data for both VA and DoD with regards to the destination OMOP CDM. The Contractor shall provide maintenance throughout the operating hours for VINCI (Monday through Friday;

8:30AM to 10:30PM EST).

c. Provide database administration to optimize OMOP tables (indices, partitions, for parallel process) / optimize ETL processes / optimized queries for common tasks.

5.4 SOURCE VA DATA TRANSFER AND DOCUMENTATION

The Contractor shall provide quarterly updates, at a minimum, to the Interface Control Documents, describing the feeds from the DoD and VA systems that support DaVINCI.

The Contractor shall also provide a data dictionary for the common source files between DoD and VA and develop a living DoD/VA data dictionary which will be updated as required and provided to researchers who want to use the DoD/VA source data as needed.

Deliverables:

A. Quarterly Interface Control Documents B. DoD/VA Data Dictionary

5.5 DOD TO OMOP CDM DATA ANALYSIS & MAPPING DESIGN

RECOMMENDATIONS

The Contractor shall analyze existing DoD data structures and prepare a table that summarizes the structure of each of the clinical domains of interest (see table below for examples of VA Clinical Domains of Interest) with regards to the transformation to the OMOP CDM. The Contractor shall develop an ETL design that continues to develop the OMOP CDM and document updates in the existing ETL Design Document. The Contractor shall coordinate with stakeholders such as the VA business ETL team to continue development of the ETL design. The VA business ETL team will execute the ETL design document into operational programming code. If unexpected issues (such as data variables, data value, mapping problems and missing data) arise, the Contractor shall provide further discovery and design recommendations.