RFI - VBECS enhancements.pdf

Request for Information Sustainment of Blood Bank Maintenance

VA-24-00008574

1. Introduction

Please note: Due to enhancements made to the Performance Work Statement (PWS), this Request for Information (RFI) is being re-issued and supersedes the original which was issued on October 5, 2023 and closed on October 12, 2023.

Since this is a new PWS, all previously submitted capability statements are no longer being considered for acquisition strategy determination; an updated capability statement must be submitted. Parties who did not submit capability statements previously are welcome to provide them in response to this RFI.

This RFI is for planning purposes only and shall not be considered an Invitation for Bid, Request for Task Execution Plan, Request for Quotation, or a Request for Proposal.

Additionally, there is no obligation on the part of the Government to acquire any products or services described in this RFI. Your response to this RFI will be treated only as information for the Government to consider. You will not be entitled to payment for direct or indirect costs that you incur in responding to this RFI. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this RFI.

The intent is to compete this action under the Transformation Twenty-One Total Technology Next Generation multiple award, indefinite delivery, indefinite quantity contract using fair opportunity procedures in accordance with Federal Acquisition Regulation 16.505. One of the main purposes of issuing this RFI is to determine the availability of Small Business Administration Veteran Small Business Certification (VetCert) certified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSBs) that are capable of providing the services identified in the attached PWS. An SDVOSB/VOSB company that is not VetCert certified (https://www.vetbiz.va.gov/) should consider this prior to responding to this notice.

The North American Industry Classification System (NAICS) for this requirement is 541512 with a size standard of $34 million.

2. Submittal Information:

All responsible sources may submit a response in accordance with the below information.

There is a page limitation for this RFI of 15 pages. The Government will not review any other information or attachments included, that are in excess of 15-page limit. NO

MARKETING MATERIALS ARE ALLOWED AS PART OF THIS RFI. Generic capability statements will not be accepted or reviewed. Your response must address capabilities specific to the services required in the attached PWS and must include the following:

a. Interested Vendors shall at a minimum, provide the following information in the initial paragraph of the submission:

Name of Company Address Point of Contact Phone Number Fax Number Email address Company Business Size and Status

For Veteran-Owned Small Businesses (VOSBs) and Service- Disabled Veteran- Owned Small Businesses (SDVOSBs), proof of certification in U.S. Small Business Administration (SBA) Veteran Small Business Certification (VetCert)

North American Industry Classification System (NAICS) code(s) Socioeconomic data Data Universal Numbering System (DUNS) Number Existing Contractual Vehicles--Governmentwide Acquisition Contracts (GWACs), Federal Supply Schedules (FSS), or Multiple Award Contracts (MACs)

b. Provide a summary of your capability to meet the requirements contained within the draft PWS for the following areas:

1) Describe your experience working with the Food and Drug Administration (FDA) as it relates to Class 2 medical devices to include audits, inspections and 510(k) submissions.

2) VBECS requires specific domain knowledge and trained personnel at time of contract award. Describe VEBECS system interfaces and your current staffing model to perform the required development and operation/services to include any current expertise with the VBECS software.

3) VBECS system is FDA regulated Class II Medical Device, this requires at time of contract award the Contractor can begin work in all areas of the PWS, please describe your approach to having an FDA compliant team that can execute PWS upon award.

4) Describe your experience with Virtual Server System and Database Administration.

5) Describe your experience interfacing with Computerized Patient Record System (CPRS) and whether your experience was as a prime or subcontractor (list which prime if you partnered/subcontracted with).

6) Describe your experience working with Health Level 7 (HL7) messaging.

7) Provide a summary of your Corporate experience or expertise in performing these types of services and specific examples or references.

Specific examples or references provided must include the agency, point of contact, dollar value, and contract number.

NOTE: Technical questions may be submitted as part of your response, however, questions directed to the customer are prohibited.

c. Corporate experience or expertise in performing these services and specific examples or references. Specific examples or references provided must include the agency, point of contact, dollar value, and contract number.

d. Your company’s intent and ability to meet the set aside requirement in accordance with VAAR 852.219-73 (JAN 2023) (DEVIATION) VA Notice of Total Set-Aside for Certified SDVOSBs and 13 CFR §125.6, SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not certified SDVOSBs listed in the SBA certification database. Your response shall include information as to available personnel and financial resources; full names of proposed team members and the PWS requirements planned to be subcontracted to them, which must include the prime planned percentage or the names of the potential team members that may be used to fulfill the set aside requirement.

e. Has the draft PWS provided sufficient detail to describe the technical requirements that encompass the software development and production operations support services to be performed under this effort.

______ YES _______ NO (if no, answer question f)

f. If “NO”, please provide your technical comments/recommendations on elements of the draft PWS that may contribute to a more accurate proposal submission and efficient, cost-effective effort.

Responses are due no later than 10 AM Eastern Time, December 12, 2023 via email to Christine Keen-Deputy, Contract Specialist at Christine.Keen-Deputy @va.gov and Susan Banasiak, Contracting Officer at Susan.Banasiak@va.gov. Please note “Sustainment of Blood Bank Maintenance” in the subject line of your response. Mark your response as “Proprietary Information” if the information is considered business sensitive. The email file size shall not exceed 5 MB.