36C10B21Q0259 Final Solicitation_.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 75

36C10B21Q0259

Joseph Vivolo 732-795-1085 05-26-2021

12:00 EDT

Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way

Eatontown NJ 07724

N/A x

See Delivery Schedule

23 Christopher Way

Eatontown NJ 07724

Financial Services Center

PO Box 149971

Austin TX 78714-8971

See CONTINUATION Page

See Section B

Contract Type: Firm-Fixed Price

Alternate POC: Kendra Casebolt, 732-795-9671

Electronic Verification of Vital Events.

The Period of Performance shall be 12 months from the date of award with three (3) 12-month option periods.

x x

Kendra Casebolt

Contracting Officer

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

A.2 COMBINED SYNOPSIS/SOLICITATION

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

B.2 CONTRACT ADMINISTRATION DATA

B.3 PRICE SCHEDULE

B.4 PRODUCT DESCRIPTION

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL ITEMS (OCT

2018)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ... 36

C. 4 52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE (DEC 2007)

C.5 52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUN 2013)

C. 6 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

C.7 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)

E.3 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES -

REPRESENTATION (OCT 2020)

E.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS

(OCT 2018)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS -

COMMERCIAL ITEMS (FEB 2021)

E.6 52.216-1 TYPE OF CONTACT (APR 1984)

E.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

A.2 COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) Request for Quotation (RFQ) 36C10B21Q0259

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06.

(iv) Notice of sole source award to The National Association for Public Health

Statistics and Information Systems, 8705 Colesville Rd, Silver Spring, MD, 20910 under NAICS code 541519, size standard 150 Employees.

(v) See Section B below for the Schedule of Deliverables.

(vi) See Section B below for the Performance Work Statement.

(vii) The period of performance shall a 12-month Base Period, with three (3) 12-month Option Period. FOB is Destination.

(viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, does not apply to this acquisition. See Section E below for Submission Instructions.

(ix) The provision at 52.212-2, Evaluation -- Commercial Items, does not apply to this acquisition. See Section E below for Basis for Award.

(x) Offerors shall include a completed copy of the provision at 52.212-3, Offeror

Representations and Certifications -- Commercial Items, with its offer. See

Section E below for the addendum.

(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition. See Section C below for the addendum.

(xii) The clause at 52.212-5, Contract Terms and Conditions Required To

Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition. See Section C below for the addendum.

(xv) Offers are due by 12 PM EST on May 26, 2020. Offerors shall submit quotes via email to Joseph.Vivolo1@va.gov.

(xvi) Please contact Contract Specialist Joseph Vivolo, Joseph.Vivolo1@va.gov,

(732) 795-1065, or Contracting Officer Kendra Casebolt, Kendra.Casebolt@va.gov, (732) 440-9671 for information regarding the solicitation.

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the

Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation

(shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this

Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. §

7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in

Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the

Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14.

Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ) in accordance with 28

U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the

Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.2 Software License, Maintenance and Technical Support

(1) Definitions

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans

Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2) Software License

a) Unless otherwise stated in the Schedule of Supplies/Services, the

Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3) Software Maintenance and Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding 2 business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4) Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5) Manuals and Publications. Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

B.2 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: National Association for Public Health Statistics and Information

Systems (NAPHSIS)

b. GOVERNMENT: Contracting Officer 36C10B Kendra Casebolt

Department of Veterans Affairs

Technology Acquisition Center23 Christopher Way

Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] After Government acceptance of Deliverables in

Section B.4, Price Schedule and in accordance with

Section B.5, Product Description.

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with Veterans Affairs Acquisition Regulation

(VAAR) Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.3 PRICE SCHEDULE

NOTE: Please complete Section B.2 and submit with your quote.

All questions shall be directed to the Contract Specialist, Joseph Vivolo, Joseph.Vivolo1@va.gov, (732) 795-1095 prior to the closing date and time specified in

Block 8 on page 1 of the SF 1449.

Inspection: Destination Acceptance: Destination

Base Period Period of Performance: 12-Months from Date of Award

CLIN Description Quantity Unit Price Extended Price

0001 1.a. Death Certification Match Query Results - Up to 4,250 Queries of EVVE maybe performed at any time and there is no set quota.

Not to Exceed

(NTE)

5,100

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

0002 1.b. Death Certificate Transaction Fee - Up to 7,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

0003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

0004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

0005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota (100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

0006 Monthly Subscription Fee 12 MO

Base Period Total

Option Period 1 Period of Performance: 12-Months

This 12-month option period may be exercised in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of the Base Period.

CLIN Description Quantity Unit Price Extended Price

1001 1.a. Death Certification Match Query Results - Up to 4,250 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 5,100

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

1002 1.b. Death Certificate Transaction Fee - Up to 7,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

1003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

1004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

1005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota (100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

1006 Monthly Subscription Fee 12 MO $ $

Option Period One Total

Option Period 2 Period of Performance: 12-Months from Date of Exercise

This 12-month option period may be exercised in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of Option Period One.

CLIN Description Quantity Unit Price Extended Price

2001 1.a. Death Certification Match Query Results - Up to 4,250 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 5,100

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

2002 1.b. Death Certificate Transaction Fee - Up to 7,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

2003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

2004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

2005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota (100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

2006 Monthly Subscription Fee 12 MO

Option Period 2 Total

Option Period 3 Period of Performance: 12-Months from Date of Exercise

This 12-month option period may be exercised in accordance with FAR 52.217-9 Option to Extend the Term of the Contract (MAR 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option period shall commence immediately after expiration of Option Period 2.

CLIN Description Quantity Unit Price Extended Price

3001 1.a. Death Certification Match Query Results - Up to 4,250 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 5,100

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

3002 1.b. Death Certificate Transaction Fee - Up to 7,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

3003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

NTE 2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

3004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed

NTE 2,000

The contractor at any time and there is no set quota.

shall bill monthly for only the quantity of actions performed in that month

3005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota (100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that month

EA $ $

3006 Monthly Subscription Fee 12 MO $ $

Option Period 3 Total

Contract Grand Total

B.4 PRODUCT DESCRIPTION

PRODUCT DESCRIPTION (PD)

DEPARTMENT OF VETERANS AFFAIRS

Office of Information & Technology Identity and Access Management

Electronic Verification of Vital Events (EVVE)

Date: May 14, 2021

TAC- VA-21-00031078

PD Version Number: 4.0

PRODUCT REQUIREMENTS

The Electronic Verification of Vital Events (EVVE) is a subscription service that is owned and developed by the National Association for Public Health Statistics and Information

Systems (NAPHSIS), and used throughout the VA to verify identity information, specifically dates of birth and dates of death. EVVE provides an additional verification source of date of birth and date of death information to approve the accuracy of that data within the Master Patient Index (MPI). All of VA uses MPI as the authoritative source for this information. This will help prevent unnecessary prescriptions from being filled and allows for cancellations of deceased Veteran's appointments thereby freeing those appointments for active patients. It also provides Veterans Health Administration

(VHA) with more accurate death information which will help prevent benefits checks from being inappropriately distributed to deceased Veterans. This information is imperative with VA’s Electronic Health Record Modernization integration to reconcile death information between VA and Department of Defense.

EVVE is the sole source for this capability and it has proven to be an accurate source of the verification of the required data.

The Contractor shall provide the following products to VA: queries to retrieve death certificates as well as downloadable copies of the certificates; queries to retrieve birth certificates as well as downloadable copies of the certificates; and queries to establish the whether or not a specific individual is deceased (i.e. fact of death) when those capabilities are available in the EVVE system. The Contractor shall make the deliverables specified above available to VA via the EVVE web application’s birth and death certification and fact of death queries.

The requirement quantity is based on the number of queries pertaining to death certification, death verification, birth certification, and birth verification queries (see chart below).

Base Period 12-Months from Date of Award

CLIN Description/Part Number Not-to-Exceed Quantity Amount

0001 1.a. Death Certification Match Query Results - Up to 5,100 Queries of EVVE maybe performed at any time and there is no set quota.

5,100

The contractor shall bill monthly for only the quantity of actions performed in that month

0002 1.b. Death Certificate Transaction Fee - Up to 8,364 Queries of EVVE maybe performed at any time and there is no set quota.

8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

0003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

0004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

0005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota 100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that month

0006 Monthly Subscription Fee 12

Option Period 1

12-Months from Date of Award

CLIN Description/Part Number Not-to-Exceed

Amount

1001 1.a. Death Certification Match Query Results - Up to 5,100 Queries of EVVE maybe performed at any time and there is no set quota.

5,100

The contractor shall bill monthly for only the quantity of actions performed in that month

1002 1.b. Death Certificate Transaction Fee - Up to 8,364 Queries of EVVE maybe performed at any time and there is no set quota.

8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

1003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

1004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

1005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota 100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that

1006 Monthly Subscription Fee 12

Option Period 2

12-Months from Date of Award

Item # Description/Part Number Not-to-Exceed Quantity Amount

2001 1.a. Death Certification Match Query Results - Up to 5,100 Queries of EVVE maybe performed at any time and there is no set quota.

5,100

The contractor shall bill monthly for only the quantity of actions performed in that month

2002 1.b. Death Certificate Transaction Fee - Up to 8,364 Queries of EVVE maybe performed at any time and there is no set quota.

8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

2003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

2004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

2005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota 100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that month

2006 Monthly Subscription Fee 12

Option Period 3

12-Months from Date of Award

Item # Description/Part Number Not-to-Exceed

Amount

3001 1.a. Death Certification Match Query Results - Up to 5,100 Queries of EVVE maybe performed at any time and there is no set quota.

5,100 The contractor shall bill monthly for only the quantity of actions performed in that month

3002 1.b. Death Certificate Transaction Fee - Up to 8,364 Queries of EVVE maybe performed at any time and there is no set quota.

8,364

The contractor shall bill monthly for only the quantity of actions performed in that month

3003 4.a. Birth Verification Query Match Result - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that

The contractor shall bill monthly for only the quantity of actions performed in that month

3004 4.b. Birth Verification Transaction Fee - Up to 2,000 Queries of EVVE maybe performed at any time and there is no set quota.

2,000

The contractor shall bill monthly for only the quantity of actions performed in that month

3005 5.a. Fact of Death Query Result - Up to 500,000 Queries of EVVE maybe performed at any time and there is no set quota (100,000 – 500,000 per month).

The contractor shall bill monthly for only the quantity of actions performed in that

3006 Monthly Subscription Fee 12

Period of Performance: The Period of Performance shall be a base period of 12 months with three (3) 12-month option periods.

1.0 NOTICE OF THE FEDERAL ACCESSIBILITY LAW AFFECTING ALL

INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

PROCUREMENTS (SECTION 508)

On January 18, 2017, the Architectural and Transportation Barriers Compliance Board

(Access Board) revised and updated, in a single rulemaking, standards for electronic and information technology developed, procured, maintained, or used by Federal agencies covered by Section 508 of the Rehabilitation Act of 1973, as well as our guidelines for telecommunications equipment and customer premises equipment covered by Section 255 of the Communications Act of 1934. The revisions and updates to the Section 508-based standards and Section 255-based guidelines are intended to ensure that information and communication technology (ICT) covered by the respective statutes is accessible to and usable by individuals with disabilities.

1.1 SECTION 508 – INFORMATION AND COMMUNICATION TECHNOLOGY (ICT)

STANDARDS

The Section 508 standards established by the Access Board are incorporated into, and made part of all VA orders, solicitations and purchase orders developed to procure ICT.

These standards are found in their entirety at: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines. A printed copy of the standards will be supplied upon request.

Federal agencies must comply with the updated Section 508 Standards beginning on

January 18, 2018. The Final Rule as published in the Federal Register is available from the Access Board: https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule.

The Contractor shall comply with “508 Chapter 2: Scoping Requirements” for all electronic ICT and content delivered under this contract. Specifically, as appropriate for the technology and its functionality, the Contractor shall comply with the technical standards marked here:

E205 Electronic Content – (Accessibility Standard -WCAG 2.0 Level A and AA Guidelines)

E204 Functional Performance Criteria

E206 Hardware Requirements

E207 Software Requirements

E208 Support Documentation and Services Requirements

1.2 COMPATABILITY WITH ASSISTIVE TECHNOLOGY

The standards do not require installation of specific accessibility-related software or attachment of an assistive technology device. Section 508 requires that ICT be compatible with such software and devices so that ICT can be accessible to and usable by individuals using assistive technology, including but not limited to screen readers, screen magnifiers, and speech recognition software.

1.3 ACCEPTANCE AND ACCEPTANCE TESTING

Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the Section 508 Chapter 2: Scoping Requirements standards identified above.

https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule/text-of-the-standards-and-guidelines https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule https://www.access-board.gov/guidelines-and-standards/communications-and-it/about-the-ict-refresh/final-rule

The Government reserves the right to test for Section 508 Compliance before delivery.

The Contractor shall be able to demonstrate Section 508 Compliance upon Deliverables resulting from this solicitation will be accepted based in part on satisfaction of the

Section 508 Chapter 2: Scoping Requirements standards identified above.

The Government reserves the right to test for Section 508 Compliance before delivery.

The Contractor shall be able to demonstrate Section 508 Compliance upon delivery.

2.0 INFORMATION TECHNOLOGY USING ENERGY-EFFICIENT PRODUCTS

The Contractor shall comply with Sections 524 and Sections 525 of the Energy

Independence and Security Act of 2007; Section 104 of the Energy Policy Act of 2005;

Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018; Executive

Order 13221, “Energy-Efficient Standby Power Devices,” dated August 2, 2001; and the

Federal Acquisition Regulation (FAR) to provide ENERGY STAR®, Federal Energy

Management Program (FEMP) designated, low standby power, and Electronic Product

Environmental Assessment Tool (EPEAT) registered products in providing information technology products and/or services.

The Contractor shall ensure that information technology products are procured and/or services are performed with products that meet and/or exceed ENERGY STAR, FEMP designated, low standby power, and EPEAT guidelines. The Contractor shall provide/use products that earn the ENERGY STAR label and meet the ENERGY STAR specifications for energy efficiency. Specifically, the Contractor shall:

1. Provide/use ENERGY STAR products, as specified at www.energystar.gov/products (contains complete product specifications and updated lists of qualifying products).

2. Provide/use the purchasing specifications listed for FEMP designated products at https://www4.eere.energy.gov/femp/requirements/laws_and_requirements/energ y_star_and_femp_designated_products_procurement_requirements . The

Contractor shall use the low standby power products specified at http://energy.gov/eere/femp/low-standby-power-products.

http://www.energystar.gov/products https://www4.eere.energy.gov/femp/requirements/laws_and_requirements/energy_star_and_femp_designated_products_procurement_requirements https://www4.eere.energy.gov/femp/requirements/laws_and_requirements/energy_star_and_femp_designated_products_procurement_requirements http://energy.gov/eere/femp/low-standby-power-products

3. Provide/use EPEAT registered products as specified at www.epeat.net. At a minimum, the Contractor shall acquire EPEAT® Bronze registered products.

EPEAT registered products are required to meet the technical specifications of

ENERGY STAR but are not automatically on the ENERGY STAR qualified product lists. The Contractor shall ensure that applicable products are on both the EPEAT Registry and ENERGY STAR Qualified Product Lists.

4. The Contractor shall use these products to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user.

The following is a list of information technology products for which ENERGY STAR, FEMP designated, low standby power, and EPEAT registered products are available:

1. Computer Desktops, Laptops, Notebooks, Displays, Monitors, Integrated

Desktop Computers, Workstation Desktops, Thin Clients, Disk Drives

2. Imaging Equipment (Printers, Copiers, Multi-Function Devices, Scanners, Fax

Machines, Digital Duplicators, Mailing Machines)

3. Televisions, Multimedia Projectors

This list is continually evolving, and as a result is not all-inclusive.

3.0 Ship To and Mark For:

Delivery will be electronic delivery for Subscription service. confirmation and contract information to AAClicense@va.gov. Provide notice to the following:

Primary: Name: Giselle Hernandez-Bethea

Phone: (973) 666-3993

Email: Giselle.Hernandez-Bethea@va.gov

Alternate: Name: Shelley J. Tunnell-Hindman

Voice: (205) 718-0891

Email: Shelley.Tunnell@va.gov http://www.epeat.net/

Alternate: Name: Mike L. Mims

Voice: (205) 554-3452

Email: Mike.Mims@va.gov

Inspection: Destination

Acceptance: Destination

Free on Board (FOB): Destination

4.0 GENERAL REQUIREMENTS

5.0 VA TECHNICAL REFERENCE MODEL

The Contractor shall support the VA enterprise management framework. In association with the framework, the Contractor shall comply with OI&T Technical Reference Model

(VA TRM). The VA TRM is one component within the overall Enterprise Architecture

(EA) that establishes a common vocabulary and structure for describing the information technology used to develop, operate, and maintain enterprise applications. Moreover, the VA TRM, which includes the Standards Profile and Product List, serves as a technology roadmap and tool for supporting OI&T. Architecture & Engineering Services

(AES) has overall responsibility for the VA TRM.

6.0 POINTS OF CONTACT

VA Program Manager:

Name: Jeff Podolec Voice: (518) 469-5574 Email: Jeff.Podolec@va.gov

Contracting Officer’s Representative:

Name: Giselle Hernandez-Bethea Voice: (973) 666-3993 Email: Giselle.Hernandez-Bethea@va.gov

VA Contracting Officer:

Name: Kendra Casebolt

Address: Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way

Eatontown, New Jersey 07724

Voice: 732-440-9671

Email: Kendra.Casebolt@va.gov mailto:Mike.Mims@va.gov mailto:Kendra.Casebolt@va.gov

VA Contract Specialist:

Name: Joseph A. Vivolo

Address: Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way

Eatontown, New Jersey 07724

Voice: 732-795-1085

Email: joseph.vivolo1@va.gov

VHA Healthcare Identity Management Team (Primary):

Name: Shelley J. Tunnell-Hindman Voice: (205) 718-0891 Email: Shelley.Tunnell@va.gov

VHA Healthcare Identity Management Team (Alternate):

Name: Mike L. Mims Voice: (205) 554-3452 Email: Mike.Mims@va.gov

7.0 INFORMATION SECURITY CONSIDERATIONS:

The Assessment and Authorization (A&A) requirements do not apply, and a Security

Accreditation Package is not required.

All VA sensitive information shall be protected at all times in accordance with local security field office System Security Plans (SSP’s) and Authority to Operate (ATO)’s for all systems/LAN’s accessed while performing the tasks detailed in this Product

Description.

a. A prohibition on unauthorized disclosure: “Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA.” See VA handbook 6500.6, Appendix C, paragraph 3.a.

b. A requirement for data breach notification: Upon discovery of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor mailto:joseph.vivolo1@va.gov mailto:Shelley.Tunnell@va.gov mailto:Mike.Mims@va.gov has access, the contractor/subcontractor shall immediately and simultaneously notify the COR, the designated ISO, and Privacy Officer for the contract. The term “security incident” means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. See VA Handbook 6500.6, Appendix C, paragraph 6.a.

c. A requirement to pay liquidated damages in the event of a data breach: “In the event of a data breach or privacy incident involving SPI the contractor processes or maintains under this contract, the contractor shall be liable to VA for liquidated damages for a specified amount per affected individual to cover the cost of providing credit protection services to those individuals.” See VA handbook 6500.6, Appendix C, paragraph 7.a., 7.d.

d. A requirement for annual security/privacy awareness training: “Before being granted access to VA information or information systems, all contractor employees and subcontractor employees requiring such access shall complete on an annual basis either: (i) the VA security/privacy awareness training (contains VA security/privacy requirements) within 1 week of the initiation of the contract, or (ii) security awareness training provided or arranged by the contractor that conforms to VA’s security/privacy requirements as delineated in the hard copy of the VA security awareness training provided to the contractor. If the contractor provides their own training that conforms to

VA’s requirements, they will provide the COR or CO, a yearly report (due annually on the date of the contract initiation) stating that all applicable employees involved in the

VA’s contract have received their annual security/privacy training that meets VA’s requirements and the total number of employees trained. See VA Handbook 6500.6, Appendix C, paragraph 9.

e. A requirement to sign VA’s Rules of Behavior: “Before being granted access to

VA information or information systems, all contractor employees and subcontractor employees requiring such access shall sign on annual basis an acknowledgement that they have read, understand, and agree to abide by VA’s Contractor Rules of Behavior which is attached to this contract.” See VA Handbook 6500.6, Appendix C, paragraph

9, Appendix D. Note: If a medical device vendor anticipates that the services under the contract will be performed by 10 or more individuals, the Contractor Rules of Behavior may be signed by the vendor’s designated representative. The contract must reflect by signing the Rules of Behavior on behalf of the vendor that the designated representative agrees to ensure that all such individuals review and understand the Contractor Rules of Behavior when accessing VA’s information and information systems.

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at the following address(es):

https://www.acquisition.gov/far/index.html https://www.va.gov/oal/library/vaar/

FAR

Number

Title Date

52.203-11

52.203-12

52.203-17

CERTIFICATION AND DISCLOSURE REGARDING

PAYMENTS TO INFLUENCE CERTAIN FEDERAL

TRANSACTIONS

LIMITATION ON PAYMENTS TO INFLUENCE

CERTAIN FEDERAL TRANSACTIONS

CONTRACTOR EMPLOYEE WHISTLEBLOWER

RIGHTS AND REQUIREMENT TO INFORM

EMPLOYEES OF WHISTLEBLOWER RIGHTS

SEP 2007

JUN 2020

52.203-19

52.204-4

PROHIBITION ON REQUIRING CERTAIN INTERNAL

CONFIDENTIALITY AGREEMENTS OR

STATEMENTS

PRINTED OR COPIED DOUBLE-SIDED ON

POSTCONSUMER FIBER CONTENT PAPER

JAN 2017

MAY 2011

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE,

SOFTWARE, AND SERVICES DEVELOPED OR

PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES

JUL 2018

52.204-25

52.209-9

PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT

UPDATES OF PUBLICLY AVAILABLE INFORMATION

REGARDING RESPONSIBILITY MATTERS

AUG 2020

OCT 2018

52.227-1 AUTHORIZATION AND CONSENT JUN 2020

52.227-2

52.227-19

NOTICE AND ASSISTANCE REGARDING PATENT

AND COPYRIGHT INFRINGEMENT

COMMERICAL COMPUTER SOFTWARE LICENSE

JUN 2020

DEC 2007

52.232-33

52.232-40

PAYMENT BY ELECTRONIC FUNDS TRANSFER—

SYSTEM FOR AWARD MANAGEMENT

PROVIDING ACCELERATED PAYMENTS TO SMALL

BUSINESS SUBCONTRACTORS

DEC 2013

52.243-1 52.249-2

CHANGES-FIXED PRICE ALTERNATE I

TERMINATION FOR CONVENIENCE OF THE

GOVERNMENT (FIXED PRICE)

APR 1984

APR 2012

C.2 52.212-4 CONTRACT TERMS AND CONDITIONS—COMMERCIAL

ITEMS (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance.

The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the

Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the

Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes.

Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the

Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice;

and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause

(e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than

System for Award Management), or applicable agency procedures.

(C) EFT banking information is…