36C10B21Q0095 - VA Data Commons Combined Synopsis.pdf

PAGE

1 OF

1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. DUNS: DUNS+4:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

36C10B21Q0095

TIME 8/26/2021

1:00pm EST

36C10B

Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way

Eatontown NJ 07724

X

541511

$30 Million

N/A

X

See Delivery Schedule

36C10B

Department of Veterans Affairs

Technology Acquisition Center

23 Christopher Way

Eatontown NJ 07724

36C10A

Department of Veterans Affairs

Technology Acquisition Center

Financial Services Center

PO Box 149971

Austin TX 78714-8971

Title: Data Commons Software as a Service

CO: joshua.cohen2@va.gov (848) 377-5048

CS: joseph.jones6@va.gov (848) 377-5109

This will be a hybrid Firm-Fixed-Price and Time and Material

Type contract.

X X

Joshua Cohen

Contracting Officer

36C10B21Q0095

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

A.2 COMBINED SYNOPSIS/SOLICITATION…...……………………………………………3

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 GOVERNING LAW………………………………………………………………………….7

B.3 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT…………….7

B.4 SCHEDULE OF SUPPLIES/SERVICES……………………………………………..…..9

B.5 PERFORMANCE WORK STATEMENT………………………………………………..20

SECTION C - CONTRACT CLAUSES

C.1 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

C.2 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS (JUN 2016)……………………………………………………..55

C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JAN 2021)

C.4 52.217-7 OPTION FOR INCREASED QUANTITY—SEPARATELY PRICED LINE

ITEM (MAR 1989)

C.5 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) ...65

C.6 52.227-19 COMMERCIAL COMPUTER SOFTWARE LICENSE (DEC 2007)

C.7 VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA

ACQUISITION OF COMMERCIAL ITEMS (APR 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

E.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (OCT 2020)……………...70

E.3 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES—

REPRESENTATION (OCT 2020)………………………………………………………….…73

E.4 552.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018)

E.5 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—

COMMERCIAL ITEMS (FEB 2021)

E.6 52.216-1 TYPE OF CONTRACT (APR 1984)

E.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.8 PROPOSAL SUBMISSION INSTRUCTIONS)

E.9 BASIS FOR AWARD………………………………………………………………………93

A.2 COMBINED SYNOPSIS/SOLICITATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and an additional solicitation will not be issued.

(ii) Request for Proposal (RFP) 36C10B21Q0095

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-06

(iv) Notice of Sole Source to the University of Chicago

(v) See Section B below for the Price Schedule.

(vi) See Section B below for the Performance Work Statement.

(vii) The ordering period for the basic contract shall be three years.

(viii) The provision at 52.212-1, “Instructions to Offerors -- Commercial,” applies to this acquisition. See Section E below for addenda.

(ix) The provision at 52.212-2, “Evaluation -- Commercial Items,” does not apply to this acquisition. See Section E below for the Evaluation procedures and Basis for Award.

(x) Offerors shall include a completed copy of the provision at 52.212-3, “Offeror

Representations and Certifications -- Commercial Items,” with its offer. See

Section E below for addenda.

(xi) The clause at 52.212-4, “Contract Terms and Conditions -- Commercial

Items,” applies to this acquisition. See Section C below for the addenda.

(xii) The clause at 52.212-5, “Contract Terms and Conditions Required To

Implement Statutes Or Executive Orders -- Commercial Items,” applies to this acquisition. See Section C below for the addenda.

(xiii) See Section B below regarding requirements for Software License, Maintenance, and Technical Support.

(xv) Proposals are due by 1:00PM ET on August 26, 2021. Offerors shall submit

Proposals via email to joseph.jones6@va.gov and Joshua.Cohen2@va.gov.

(xvi) Please contact Contract Specialist Joe Jones, joseph.jones6@va.gov, (848)

377-5109, or Contracting Officer Joshua Cohen, Joshua.Cohen2@va.gov, (848)

377-5048 for information regarding the solicitation.

mailto:joseph.jones6@va.gov mailto:Joshua.Cohen2@va.gov mailto:joseph.jones6@va.gov mailto:Joshua.Cohen2@va.gov

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: University of Chicago 5801 South Ellis Avenue Chicago, Illinois 60637-5418

b. GOVERNMENT: Contracting Officer 36C10B

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon acceptance of deliverables

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment

Requests.

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this

Contract/Order but only if both parties expressly make them an addendum hereto, as permitted by FAR 12.212. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, onlB.3y those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this

Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this

Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act

(31 U.S.C. § 3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this clause shall prevail. The

Contractor shall deliver to the Government all data first produced under this Contract/Order with unlimited rights as defined by FAR 52.227-14. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice

(DOJ) in accordance with 28 U.S.C. § 516; at the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the

Contract/Order must be made by modification (Standard Form 30) and shall only be made by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.3 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

(1). Definitions.

a) Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

b) Licensor. The term “licensor” shall mean the Contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired.

The term “Contractor” is the party identified in Block 17a on the SF1449. If the Contractor is a reseller and not the Licensor, the Contractor remains responsible for performance under this Contract/Order.

c) Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

d) Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

e) Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

f) Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

g) Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

(2). Software License.

a) Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software.

b) The Government may use the software in a networked environment.

c) Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

d) All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

(3). Software Maintenance and Technical Support.

a) If the Government desires to continue software maintenance and support beyond the period of performance identified in this Contract/Order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received, the Contractor is neither authorized nor permitted to renew any of the previously furnished services.

b) The Contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the Contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

c) Any telephone support provided by Contractor shall be at no additional cost.

d) The Contractor shall provide all maintenance services in a timely manner in accordance with the Contractor’s customary practice or as defined in the Performance Work Statement or Product Description. However, prolonged delay (exceeding 2 business days) in resolving software problems will be noted in the Government’s various past performance records on the Contractor (e.g., www.cpars.gov).

e) If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

(4). Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the Contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the Contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

(5). Manuals and Publications. Upon Government request, the Contractor shall furnish the most current version of the user manual and publications for all products/services provided under this Contract/Order at no cost.

http://www.cpars.gov/

B.4 SCHEDULE OF SUPPLIES/SERVICES

Base Year Period of Performance: 12-Months from Date of Award

Line Item

Description QTY Unit Unit Price

Total Price

0001 Project Management shall be provided in accordance with (IAW) Performance Work Statement (PWS) paragraph 5.1, and all subparagraphs.

This Firm-Fixed Price (FFP) Contract Line Item Number (CLIN) includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1 inclusive of all of its subparagraphs.

12 MO $ $

0001AA Technical Kickoff Meeting Agenda IAW PWS paragraph 5.1.1

Due five days prior to technical kickoff meeting.

Electronic submission to: VA

PM, COR, CO.

1 LO NSP NSP

0001AB Technical Kickoff Meeting Summary Report IAW PWS paragraph 5.1.1

Due Three days after technical kickoff meeting.

Electronic submission to: VA

PM, COR, CO.

1 LO NSP NSP

0001AC Quarterly Progress Reports IAW PWS paragraph 5.1.2

Due the fifth day after each quarter, after contract award, throughout the period of performance (PoP). Electronic submission to: VA PM, COR.

1 LO NSP NSP

0001AD Annual Progress Reports IAW PWS paragraph 5.1.2

Due 7 days prior to the end of the PoP. Electronic submission. Electronic submission to: VA PM, COR.

1 LO NSP NSP

0002 Travel (Time and Materials (T&M))

Travel for the base period in accordance with PWS paragraph 4.3.

Travel shall be in accordance with the Federal Travel Regulations (FTR). Travel requires advanced concurrence and shall be approved by the VA Contracting Officer’s Representative (COR) in writing. Task order travel within the local commuting area (less than 50 miles) will not be reimbursed. The Contractor’s fixed handling rate as set forth herein may be applied to the billable travel cost. Profit shall not be applied. This line item shall be in accordance with FAR 52.212-4, Alternate 1.

Government Not to Exceed Travel Ceiling:

$14,152.68

+ Fixed Handling Rate _%

= Travel NTE Ceiling $XXX

(Inclusive of Government NTE travel ceiling + Fixed Handling Rate)

Not-to-Exceed

(NTE)

0003 VA Data Commons (VADC) IAW PWS paragraph 5.2

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2.

12 MO $ $

0004 VADC Maintenance and Operation Support IAW PWS paragraph 5.3

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.3.

12 MO $ $

0004 Cloud Services (Time and Materials (T&M)) IAW PWS paragraph 5.4

This Time and Materials task includes the costs for all Cloud Services (primarily AWS) and other incidental software/hardware costs, incurred per month as required in PWS paragraph 5.4.

The Contractor’s fixed handling rate as set forth herein may be applied to the billable cloud services costs. Profit shall not be applied. This line item shall be in accordance with FAR 52.212-4, Alternate 1.

Government Not to Exceed Cloud Services Ceiling:

$2,000,000.00

+ Fixed Handling Rate _%

= Cloud Services NTE Ceiling

$XXX

(Inclusive of Government NTE Cloud Services ceiling + Fixed Handling Rate)

NTE

0005 Contractor Staff Roster

IAW PWS paragraph 6.2.2.

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2.

1 EA $ $

Total Base Period $

Base Period Optional Tasks This option may be exercised in accordance with FAR 52.217-7, Option for

Increase Quantity – Separately Priced Line Item (MAR 1989) at any time during the Base Period, up to 1,020 times. Work shall not commence until and unless a modification is issued by the Contracting Officer.

0006 Optional Task One – Additional Project Support IAW PWS paragraph 5.5

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

The Government may exercise this Option up to 60 times (1 ea is equal to the cost of 1 project for 1 month) in the base period, for a total of 5 additional projects that can be added during the 12-month Option Period.

The number of months exercised for each project will correspond to the number of months remaining in the Base Period.

60 EA $ $

Total Optional Task $

Total Base Period (Base + Optional Task) $

Option Period One Period of Performance: 12-Months

This 12-month option may be exercised in accordance with FAR 52.217-9 “Option to Extend the Term of the Contract” (MAR 2000). Work shall not commence until and unless a modification is issued by the Contracting Officer.

If exercised, the period of performance for Option Period One shall commence immediately following the Base Period.

Line Item

Description QTY Unit Unit Price

Total Price

1001 Project Management shall be provided in accordance with (IAW) Performance Work Statement (PWS) paragraph 5.1.

This Firm-Fixed Price (FFP) Contract Line Item Number (CLIN) includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1 inclusive of all of its subparagraphs.

12 MO $ $

1001AA Quarterly Progress Reports IAW PWS paragraph 5.1.1.1

Due the fifth day after each quarter, after contract award, throughout the period of performance (PoP). Electronic submission to: VA PM, COR.

NSP NSP

1001AB Annual Progress Reports IAW PWS paragraph 5.1.1.2

Due 7 days prior to the end of the PoP. Electronic submission. Electronic submission to: VA PM, COR.

NSP NSP

1002 Travel (Time and Materials (T&M))

Travel for the base period in accordance with PWS paragraph 4.3.

Travel shall be in accordance with the Federal Travel Regulations (FTR). Travel requires advanced concurrence and shall be approved by the VA Contracting Officer’s Representative (COR) in writing. Task order travel within the local commuting area (less than 50 miles) will not be reimbursed. The Contractor’s fixed handling rate as set forth herein may be applied to the billable travel cost. Profit shall not be applied. This line item

1 LO $ $

shall be in accordance with FAR 52.212-4, Alternate 1.

Government Not to Exceed Travel Ceiling:

$14,152.68

+ Fixed Handling Rate _%

= Travel NTE Ceiling $XXX

(Inclusive of Government NTE travel ceiling + Fixed Handling Rate)

1003 VA Data Commons (VADC) IAW PWS paragraph 5.2

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2.3.

75 EA $ $

1004 Cloud Services (Time and Materials (T&M)) IAW PWS paragraph 5.4

This Time and Materials task includes the costs for all Cloud Services (primarily AWS) and other incidental software/hardware costs, incurred per month as required in PWS paragraph 5.4.

The Contractor’s fixed handling rate as set forth herein may be applied to the billable cloud services costs. Profit shall not be applied. This line item shall be in accordance with FAR 52.212-4, Alternate 1.

Government Not to Exceed Cloud Services Ceiling:

$2,000,000.00

+ Fixed Handling Rate _%

= Cloud Services NTE Ceiling

$XXX

(Inclusive of Government NTE Cloud Services ceiling + Fixed Handling Rate)

1005 Contractor Staff Roster IAW PWS paragraph 6.2.2.

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2.

1 EA $ $

Total Base Period $

Option Period One Optional Tasks This option may be exercised in accordance with FAR 52.217-7, Option for

Increase Quantity – Separately Priced Line Item (MAR 1989) at any time during Option Period One, up to 240 times.

1006 Optional Task One – Additional Project Support IAW PWS paragraph 5.5

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

The Government may exercise this Option up to 240 times (1 ea is equal to the cost of 1 project for 1 month) in Option Period One, for a total of 20 additional projects that can be added during the 12-month Option Period.

The number of months exercised for each project will correspond to the number of months remaining in the Option Period.

240 EA $ $

Total Optional Task $

Total Option Period 1 (Option Period 1 + Optional Task) $

Option Period Two Period of Performance: 12-Months from end of Option Period One

This option may be exercised in accordance with FAR 52.217-9“Option to Extend the Term of the Contract” (MAR 2000). Work shall not commence until and unless a modification is issued by the Contracting Officer. If exercised, the period of performance for Option Period Two shall commence immediately following Option Period One.

Line Item

Description QTY Unit Unit Price

Total Price

2001 Project Management shall be provided in accordance with (IAW) Performance Work Statement (PWS) paragraph 5.1.

This Firm-Fixed Price (FFP) Contract Line Item Number (CLIN) includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.1 inclusive of all of its subparagraphs.

2001AA Quarterly Progress Reports IAW PWS paragraph 5.1.1.1

Due the fifth day after each quarter, after contract award, throughout the period of performance (PoP). Electronic submission to: VA PM, COR.

NSP NSP

2001AB Annual Progress Reports IAW PWS paragraph 5.1.1.2

Due 7 days prior to the end of the PoP. Electronic submission. Electronic submission to: VA PM, COR.

NSP NSP

2002 Travel (Time and Materials (T&M))

Travel for the base period in accordance with PWS paragraph 4.3.

Travel shall be in accordance with the Federal Travel Regulations (FTR). Travel requires advanced concurrence and shall be approved by the VA Contracting Officer’s Representative (COR) in

1 LO $ $

writing. Task order travel within the local commuting area (less than 50 miles) will not be reimbursed. The Contractor’s fixed handling rate as set forth herein may be applied to the billable travel cost. Profit shall not be applied. This line item shall be in accordance with FAR 52.212-4, Alternate 1.

Government Not to Exceed Travel Ceiling:

$14,152.68

+ Fixed Handling Rate _%

= Travel NTE Ceiling $XXX

(Inclusive of Government NTE travel ceiling + Fixed Handling Rate)

2003 VA Data Commons (VADC) IAW PWS paragraph 5.2

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2.3.

75 EA $ $

2004 Cloud Services (Time and Materials (T&M)) IAW PWS paragraph 5.4

This Time and Materials task includes the costs for all Cloud Services (primarily AWS) and other incidental software/hardware costs, incurred per month as required in PWS paragraph 5.4.

The Contractor’s fixed handling rate as set forth herein may be applied to the billable cloud services costs. Profit shall not be applied. This line item shall be in accordance with FAR 52.212-4, Alternate 1.

Government Not to Exceed Cloud Services Ceiling:

$2,000,000.00

+ Fixed Handling Rate _%

= Cloud Services NTE Ceiling

$XXX

(Inclusive of Government NTE Cloud Services ceiling + Fixed Handling Rate)

2005 Contractor Staff Roster

IAW PWS paragraph 6.2.2.

This FFP CLIN includes all labor, materials, travel, and deliverables required for the successful completion of the services detailed in PWS paragraph 5.2.

1 EA $ $

Total Base Period $

Option Period Two Optional Tasks This option may be exercised in accordance with FAR 52.217-7, Option for

Increase Quantity – Separately Priced Line Item (MAR 1989) at any time during Option Period Two, up to 1,020 times. Work shall not commence until and unless a modification is issued by the Contracting Officer.

2006 Optional Task One – Additional Project Support IAW PWS paragraph 5.5

This FFP CLIN includes all labor and deliverables required for the successful completion of the services detailed in PWS paragraph 5.5.

The Government may exercise this Option up to 660 times (1 ea is equal to the cost of 1 project for 1 month) in Option Period Two, for a total of 55 additional projects that can be added during the 12-month Option Period.

The number of months exercised for each project will correspond to the number of

660 EA $ $

months remaining in the Option Period.

Total Optional Task $

Total Option Period 2 (Option Period 2 + Optional Task) $

Total Contract Value $

B.5 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS

Veteran’s Health Administration Office of Research and Development

VHA Data Commons SaaS

Date: 19 April 2021

VA-21-00020277

PWS Version Number: 1.1

1.0 BACKGROUND

The Department of Veterans Affairs (VA), Office of Information & Technology (OIT), VHA Office of Research and Development strives to provide high quality, effective, and efficient Information Technology (IT) services to those responsible for providing care to the Veterans at the point-of-care as well as throughout all the points of the Veterans’ health care in an effective, timely and compassionate manner. VA depends on Information Management/Information Technology (IM/IT) systems to meet mission goals.

To accomplish the mission of the Veterans Health Administration (VHA) Office of Research and

Development, to improve the lives of Veterans and all Americans through health care discovery and innovation, VA reviews and makes available to VA-approved Recipient Researchers certain data for ethically conducted research that is scientifically meritorious and of a sound research design. This process requires VA to support and maintain:

• a database that includes electronic medical record data, administrative and demographic information, genetic test and sequence data, imaging, benefit and cemetery information, patient reported data, and other data linked to the Veteran population. These contain data from different sources either collected or received during providing clinical or administrative services to Veterans, or collected or received as part of clinical trials or other research studies;

• a library of tools for exploring, visualizing, and analyzing data from the database;

• a computational infrastructure that facilitates secure, approved access to VA data and the library of tools that can scale to thousands of simultaneous users from across the country; and

• a set of support services to review and approve access to VA Data, provide education and training to VA-approved recipient researchers, and otherwise facilitate the proper understanding and use of VA Data to translate genetic and other research discoveries into meaningful clinical care for Veterans.

VA currently has limited storage space and computing power on premise (Austin Information and Technology Center via VA Informatics and Computing Infrastructure (VINCI) and GenISIS) for conducting approved scientific activities. To realize the full potential of the substantial investment in collecting and providing VA Data for research, VA needs to expand data access to many qualified researchers within and outside of the VA, who can yield scientific value from the data. The Contractor shall provide access to a “VA Data Commons (VADC)” as the key resource to store, access and conduct research on VA Data in a secure environment by a broader and larger group of researchers. In addition, VA will maintain sufficient access control processes and infrastructure to ensure that data access is limited to approved researchers.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541-3549, “Federal Information Security Management Act (FISMA) of

2002”

2. “Federal Information Security Modernization Act of 2014”

3. Federal Information Processing Standards (FIPS) Publication 140-2, “Security

Requirements For Cryptographic Modules”

4. FIPS Pub 199. Standards for Security Categorization of Federal Information and

Information Systems, February 2004

5. FIPS Pub 200, Minimum Security Requirements for Federal Information and

Information Systems, March 2016

6. FIPS Pub 201-2, “Personal Identity Verification of Federal Employees and

Contractors,” August 2013

7. 10 U.S.C. § 2224, "Defense Information Assurance Program"

8. Carnegie Mellon Software Engineering Institute, Capability Maturity Model®

Integration for Development (CMMI-DEV), Version 1.3 November 2010; and

Carnegie Mellon Software Engineering Institute, Capability Maturity Model®

Integration for Acquisition (CMMI-ACQ), Version 1.3 November 2010

9. 5 U.S.C. § 552a, as amended, “The Privacy Act of 1974”

10. Public Law 109-461, Veterans Benefits, Health Care, and Information Technology

Act of 2006, Title IX, Information Security Matters

11. 42 U.S.C. § 2000d “Title VI of the Civil Rights Act of 1964”

12. VA Directive 0710, “Personnel Security and Suitability Program,” June 4, 2010, https://www.va.gov/vapubs/index.cfm

13. VA Handbook 0710, Personnel Security and Suitability Program, May 2, 2016, https://www.va.gov/vapubs/index.cfm

14. VA Directive and Handbook 6102, “Internet/Intranet Services,” August 5, 2019

15. 36 C.F.R. Part 1194 “Information and Communication Technology Standards and

Guidelines,” January 18, 2017

16. Office of Management and Budget (OMB) Circular A-130, “Managing Federal

Information as a Strategic Resource,” July 28, 2016

17. 32 C.F.R. Part 199, “Civilian Health and Medical Program of the Uniformed Services

(CHAMPUS)”

18. NIST SP 800-66 Rev. 1, An Introductory Resource Guide for Implementing the

Health Insurance Portability and Accountability Act (HIPAA) Security Rule, October

19. Sections 504 and 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended, January 18, 2017

20. Homeland Security Presidential Directive (12) (HSPD-12), August 27, 2004

21. VA Directive 6500, “VA Cybersecurity Program,” January 24, 2019

22. VA Handbook 6500, “Risk Management Framework for VA Information Systems –

Tier 3: VA Information Security Program,” March 10, 2015

23. VA Handbook 6500.2, “Management of Breaches Involving Sensitive Personal

Information (SPI)”, July 28, 2016

24. VA Handbook 6500.3, “Assessment, Authorization, And Continuous Monitoring Of

VA Information Systems,” February 3, 2014

25. VA Handbook 6500.5, “Incorporating Security and Privacy into the System

Development Lifecycle”, March 22, 2010

26. VA Handbook 6500.6, “Contract Security,” March 12, 2010

27. VA Handbook 6500.8, “Information System Contingency Planning”, April 6, 2011

28. VA Handbook 6500.11, “VA Firewall Configuration”, August 22, 2017

29. OI&T Process Asset Library (PAL), https://www.va.gov/process/ . Reference

Process Maps at https://www.va.gov/process/maps.asp and Artifact templates at https://www.va.gov/process/artifacts.asp https://www.va.gov/vapubs/index.cfm https://www.va.gov/vapubs/index.cfm http://www.va.gov/vapubs http://www.va.gov/vapubs https://www.va.gov/process/ https://www.va.gov/process/maps.asp https://www.va.gov/process/artifacts.asp

30. One-VA Technical Reference Model (TRM) (reference at https://www.va.gov/trm/TRMHomePage.aspx)

31. VA Directive 6508, “Implementation of Privacy Threshold Analysis and Privacy

Impact Assessment,” October 15, 2014

32. VA Handbook 6508.1, “Procedures for Privacy Threshold Analysis and Privacy

Impact Assessment,” July 30, 2015

33. VA Handbook 6510, “VA Identity and Access Management”, January 15, 2016

34. VA Directive and Handbook 6513, “Secure External Connections”, October 12,

35. VA Directive 6300, Records and Information Management, September 21, 2018

36. VA Handbook, 6300.1, Records Management Procedures, March 24, 2010

37. NIST SP 800-37 Rev 1, Risk Management Framework for Information Systems and

Organizations: A System Life Cycle Approach for Security and Privacy, December

38. NIST SP 800-53 Rev. 4, Security and Privacy Controls for Federal Information

Systems and Organizations, January 22, 2015

39. OMB Memorandum, “Transition to IPv6”, September 28, 2010

40. VA Directive 0735, Homeland Security Presidential Directive 12 (HSPD-12)

Program, October 26, 2015

41. VA Handbook 0735, Homeland Security Presidential Directive 12 (HSPD-12)

Program, March 24, 2014

42. OMB Memorandum M-06-18, Acquisition of Products and Services for

Implementation of HSPD-12, June 30, 2006

43. OMB Memorandum 04-04, E-Authentication Guidance for Federal Agencies, December 16, 2003

44. OMB Memorandum 05-24, Implementation of Homeland Security Presidential

Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal

Employees and Contractors, August 5, 2005

45. OMB memorandum M-11-11, “Continued Implementation of Homeland Security

Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for

Federal Employees and Contractors, February 3, 2011

46. OMB Memorandum, Guidance for Homeland Security Presidential Directive (HSPD)

12 Implementation, May 23, 2008

47. Federal Identity, Credential, and Access Management (FICAM) Roadmap and

Implementation Guidance, December 2, 2011

48. NIST SP 800-116 Rev 1, Guidelines for the Use of Personal Identity Verification

(PIV) Credentials in Facility Access, June 2018

49. OMB Memorandum M-07-16, Safeguarding Against and Responding to the Breach of Personally Identifiable Information, May 22, 2007

50. NIST SP 800-63-3, 800-63A, 800-63B, 800-63C, Digital Identity Guidelines, December 2017

51. NIST SP 800-157, Guidelines for Derived PIV Credentials, December 2014

52. NIST SP 800-164, Guidelines on Hardware-Rooted Security in Mobile Devices

(Draft), October 2012

53. Draft National Institute of Standards and Technology Interagency Report (NISTIR)

7981 Mobile, PIV, and Authentication, March 2014 https://www.va.gov/trm/TRMHomePage.aspx

54. VA Memorandum, VAIQ #7100147, Continued Implementation of Homeland

Security Presidential Directive 12 (HSPD-12), April 29, 2011 (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

55. IAM Identity Management Business Requirements Guidance document, May 2013, (reference Enterprise Architecture Section, PIV/IAM (reference https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514)

56. VA Memorandum “Personal Identity Verification (PIV) Logical Access Policy

Clarification,” July 17, 2019, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896

57. Trusted Internet Connections (TIC) Reference Architecture Document, Version 2.2, Federal Interagency Technical Reference Architectures, Department of Homeland

Security, June 19, 2017, https://www.dhs.gov/sites/default/files/publications/TIC_Ref_Arch_v2.2_2017.pdf

58. OMB Memorandum M-08-05, “Implementation of Trusted Internet Connections

(TIC), November 20, 2007

59. OMB Memorandum M-08-23, Securing the Federal Government’s Domain Name

System Infrastructure, August 22, 2008

60. VA Memorandum, VAIQ #7497987, Compliance – Electronic Product Environmental

Assessment Tool (EPEAT) – IT Electronic Equipment, August 11, 2014 (reference

Document Libraries, EPEAT/Green Purchasing Section, https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552)

61. Sections 524 and 525 of the Energy Independence and Security Act of 2007, (Public Law 110–140), December 19, 2007

62. Section 104 of the Energy Policy Act of 2005, (Public Law 109–58), August 8, 2005

63. Executive Order 13834, “Efficient Federal Operations”, dated May 17, 2018

64. Executive Order 13221, “Energy-Efficient Standby Power Devices,” August 2, 2001

65. VA Directive 0058, “VA Green Purchasing Program”, July 19, 2013

66. VA Handbook 0058, “VA Green Purchasing Program”, July 19, 2013

67. Office of Information Security (OIS) VAIQ #7424808 Memorandum, “Remote

Access”, January 15, 2014, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

68. Clinger-Cohen Act of 1996, 40 U.S.C. §11101 and §11103

69. “Veteran Focused Integration Process (VIP) Guide 3.2”, December 2018, https://www.voa.va.gov/DocumentView.aspx?DocumentID=4371

70. VA Memorandum “Proper Use of Email and Other Messaging Services”, January 2, 2018, https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28

71. Add SLA title when official

3.0 SCOPE OF WORK

The Contractor shall host and provide access to VADC which is data service software providing researchers access to relevant de-identified VA data for medical research purposes. The VADC shall provide streamlined research data and a co-localized database and serve as a foundation for future expanded data access, computational capabilities, and cloud-based bioinformatics research. The VADC is built on the University of Chicago, Center for Translational Data Science (CTDS) developed Gen3 open source architecture and is a cloud-based software platform for managing, analyzing, synchronizing and sharing datasets. The VADC shall be https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/documentlistpublic.aspx?NodeID=514 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4896 https://www.dhs.gov/sites/default/files/publications/TIC_Ref_Arch_v2.2_2017.pdf https://www.voa.va.gov/documentlistpublic.aspx?NodeID=552 https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 https://www.voa.va.gov/DocumentView.aspx?DocumentID=4371 https://www.voa.va.gov/DocumentListPublic.aspx?NodeId=28 operable in multiple cloud platforms including Amazon Web Services (AWS), Microsoft Azure and Google Cloud Platform (GCP).

The Contractor shall maintain and operate the VADC, providing customer support to users accessing the system.

4.0 PERFORMANCE DETAILS

4.1 PERFORMANCE PERIOD

The period of performance (PoP) shall be 12 months from date of award, with two (2) 12-month option periods, and optional tasks for additional studies in each PoP. The overall PoP shall not exceed 36 months.

There are 10 Federal holidays set by law (USC Title 5 Section 6103) that VA follows:

Under current definitions, four (4) are set by date:

New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25

If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.

The other six (6) are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in May Labor Day First Monday in September Columbus Day Second Monday in October Thanksgiving Fourth Thursday in November

4.2 PLACE OF PERFORMANCE

Tasks under this PWS shall be performed at Contractor facilities. The Contractor shall identify the Contractor’s place of performance in their proposal submission.

4.3 TRAVEL

The Government anticipates travel under this effort to perform the tasks associated with the effort, as well as to attend program-related meetings or conferences throughout the

PoP. Contractors may be required to perform additional site-visits (CONUS only) to government and non-government facilities to conduct user research or stakeholder engagement.

Travel shall be reimbursed on a Time & Materials basis in accordance with the Federal Travel

Regulations (FTR) and requires advanced concurrence by the COR. Contractor travel within the local commuting area (within 50 miles) will not be reimbursed.

5.0 SPECIFIC TASKS AND DELIVERABLES

The Contractor shall perform all of the following tasks in the Base Period and each Option Period, if exercised.

5.1 PROJECT MANAGEMENT

5.1.1 TECHNICAL KICKOFF MEETING

A technical kickoff meeting shall be held within 10 days after TO award. The Contractor shall coordinate the date, time, and location (can be virtual) with the Contracting Officer (CO), as the Post-Award Conference Chairperson, the VA PM, as the Co-Chairperson, the Contract Specialist (CS), and the COR. The Contractor shall provide a draft agenda to the CO and VA PM at least five (5) calendar days prior to the meeting. Upon Government approval of a final agenda, the Contractor shall distribute to all meeting attendees. During the kickoff-meeting, the Contractor shall present, for review and approval by the Government, the details of the intended approach, work plan, and project schedule for each effort via a Microsoft Office PowerPoint presentation. At the conclusion of the meeting, the Contractor shall update the presentation with a final slide entitled “Summary Report” which shall include notes on any major issues, agreements, or disagreements discussed during the kickoff meeting and the following statement “As the Post-Award Conference Chairperson, I have reviewed the entirety of this presentation and assert that it is an accurate representation and summary of the discussions held during the Technical Kickoff Meeting for the VHA Data Commons SaaS effort.” The Contractor shall submit the final updated presentation to the CO within three (3) calendar days after the meeting.

The Contractor shall also work with the CS, the Government’s designated note taker, to prepare and distribute the meeting minutes of the kickoff meeting to the CO, COR and all attendees within three (3) calendar days after the meeting. The Contractor shall obtain concurrence from the CS on the content of the meeting minutes prior to distribution of the document.

Deliverable:

A. Technical Kickoff Meeting Agenda B. Technical Kickoff Meeting Summary Report

5.1.2 REPORTING REQUIREMENTS

Quarterly Progress Report

The Contractor shall provide the COR with Quarterly Progress Reports in electronic form in Microsoft Word and/or Project formats. The report shall include detailed instructions/explanations for each required data element, to ensure that data is accurate and consistent. These reports shall reflect data as of the last day of the preceding Month.

The Quarterly Progress Report shall cover all work completed during the reporting period and work planned for the subsequent reporting period. The Quarterly Progress Report shall also identify any problems that arose and a description of how the problems were resolved. If problems have not been completely resolved, the Contractor shall provide an explanation including their plan and timeframe for resolving the issue. The Quarterly Progress Report shall, at a minimum, cover the following:

a. Summary of services provided within the reporting period

b. Usage metrics including AWS usage and compute costs

c. Summary of any service interruptions

d. Financial summary including burn rates on AWS funding

Annual Progress Report

The Contractor shall provide an Annual Progress Report, to include an annual summary report within 60 days of the end of the PoP. This report should include system performance indicators, downtime issues, usage metrics and # of users and projects as well as financials including AWS usage and spending.

Deliverable:

A. Quarterly Progress Report

B. Annual Progress Report

5.2 VA Data Commons

The Contractor shall host and provide access to a fully developed and operational data platform called the VADC for managing and analyzing clinical data from the VA Corporate Data

Warehouse and genomic data from the VA Million Veterans Program (MVP), and other designated VA data sources for up to 75 projects for the Base Period and each Option Period.

Additional projects may be added via Optional Task 1 (PWS paragraph 5.5) below. This Task shall not include any costs for compute or cloud services which are established in section 5.4 below. The VADC shall include fully functional Observational Health Data Sciences and

Informatics (OHDSI) open-source tools to support various data-analytics use cases on observational patient-level data. Specifically, these tools shall include, at a minimum, Atlas, Hades, Data Quality Dashboard, Achilles, Athena, White Rabbit, Rabbit in a Hat, and

USAGI. These tools standardize the analytics for various use cases across the platform. The

VADC shall be based on the open source Gen3 Data Platform and the Gen3 Data Platform shall remain an open source software platform licensed under an Apache License.

The VADC shall:

a. Operate at Federal Information Security Management Act (FISMA) Low and with a Federal Risk and Authorization Management Program (FedRAMP) operating at the FedRAMP required level of security and compliance.

b. Support the management, and assignment of permanent digital ID’s and the assignment of metadata to different data objects, including bulk clinical data, imaging files, and genomic files. The VADC shall support, at a minimum, Standard file formats such as

Binary Alignment Map (BAM) files, CRAM files, and Variant Call Format (VCF) files for genomic data; PLINK formats for genome-wide association study (GWAS) data.

c. Support the management and querying of structured data to include clinical data and phenotype data.

d. Support the processing of molecular data, the processing of imaging data, the selection of cohorts to include the analysis of cohorts, their clinical, molecular, imaging and other characteristics.

e. Support GWAS analysis of large cohorts from the MVP and other sources including support for cohort selection with an Observational Medical Outcomes Partnership (OMOP)-based data model.

f. Support multiple workspaces to include Jupyter Notebooks, RStudio, and other common tools for analyzing data. The workspaces shall support third party payment of the cloud computing infrastructure required by the workspace.

g. Provide access to both internal VA users as well as users from universities and other research organizations through a not-for-profit consortium that provides appropriate data governance and data commons governance.

h. Provide single sign-on capability.

i. Must be fully hosted on low impact FedRAMP-compliant servers outside of the VA firewall.

j. System shall initially support up to 75 projects with the capability to expand to 85 additional projects via Optional Task 5.5 below.

k. Percentage of time the VADC is accessible via the internet shall be at least 99.9% in accordance…