36C10B19Q0282-000.docx

FedBizOpps Combined Synopsis/Solicitation Notice

CLASSIFICATION CODE

SUBJECT

CONTRACTING OFFICE'S

ZIP-CODE

SOLICITATION NUMBER

RESPONSE DATE

(MM-DD-YYYY)

ARCHIVE

DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS

SET-ASIDE

NAICS CODE

CONTRACTING OFFICE

ADDRESS

POINT OF CONTACT

(POC Information Automatically Filled from User Profile Unless Entered)

DESCRIPTION

See Attachment

AGENCY'S URL

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AGENCY CONTACT'S EMAIL

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* = Required Field FedBizOpps Combined Synopsis/Solicitation Notice Rev. March 2010 D Event Management Services SaaS 07724 36C10B19Q0282 04-04 -2019 N 541519 Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724 George Govich, george.govich@va.gov george.govich@va.gov george.govich@va.gov This is a combined synopsis/solicitation for commercial items. This announcement constitutes the only solicitation.

See the attached Request for Quote (RFQ) - 36C10B19Q0282 Quotes are being requested.

The Department of Veterans Affairs (VA) Technology Acquisition Center (TAC), located at 23 Christopher Way, Eatontown, NJ 07724 intends to enter into a contract on the basis of a Service-Disabled Veteran-Owned Small Business set-aside for a customizable commercial off the shelf end-to-end, intuitive, and user-friendly web-based Event Management System Software as a Service solution with integrated native mobile application.

The North American Industrial Classification System (NAICS) code for this effort is 541519. The Solicitation Number for this RFQ is 36C10B19Q0282.

Quotes are due on April 4, 2018 at 2PM EST. Quotes shall be submitted via Virtual Office of Acquisition (VOA) in the files set forth in the RFQ by the date and time indicated in the RFQ.

PAGE 1 OF

1. REQUISITION NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

4. ORDER NO.

5.

SOLICITATION NUMBER

6. SOLICITATION ISSUE DATE

a. NAME

b. TELEPHONE NO. (No Collect Calls)

8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY

CODE

10. THIS ACQUISITION IS

UNRESTRICTED OR

SET ASIDE:

% FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ

IFB

RFP

15. DELIVER TO

CODE

16.

ADMINISTERED BY

CODE

17a. CONTRACTOR/OFFEROR

CODE

FACILITY CODE

18a. PAYMENT WILL BE MADE BY

CODE

TELEPHONE NO.

DUNS:

DUNS+4:

PHONE:

FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19.

20.

21.

22.

23.

24.

ITEM NO.

SCHEDULE OF SUPPLIES/SERVICES

QUANTITY

UNIT

UNIT PRICE

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only) 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

ARE

ARE

NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

ARE

ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________

29. AWARD OF CONTRACT: RE

F. ___________________________________ OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DATED ________________________________. YOUR OFFER ON SOLICITATION

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE

OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

(REV. 2/2012)

PREVIOUS EDITION IS NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

101-19-2-4288-0018 36C10B19Q0282 04-01-2019 George Govich 732-440-9692 04-0 -2019

PM EST

Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724 X X $15 Million X N/A X See Delivery Schedule See Delivery Schedule See Delivery Schedule Eatontown NJ 07724 Department of Veterans Affairs Technology Acquisition Center Christopher Way Eatontown NJ 07724

TBD

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971 Project Title: Event Management Software as a Service (EMSS) POCs:

CO: Debra Clayton; 732-795-1015; debra.clayton2@va.gov CS: George Govich; 732-440-9692; george.govich@va.gov 101-36X4537-4288-629000-2580

4537FC1BD

X X Debra G. Clayton Contracting Officer Table of Contents

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR: TBD

b. GOVERNMENT: Contracting Officer 36C10B Debra G. Clayton Department of Veterans Affairs Technology Acquisition Center 23 Christopher Way Eatontown NJ 07724

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

3. INVOICES: Invoices shall be submitted in arrears:

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

Department of Veterans Affairs Technology Acquisition Center Financial Services Center PO Box 149971 Austin TX 78714-8971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

B.2 GOVERNING LAW

Federal law and regulations, including the Federal Acquisition Regulations (FAR), shall govern this Contract/Order. Commercial license agreements may be made a part of this Contract/Order but only if both parties expressly make them an addendum hereto. If the commercial license agreement is not made an addendum, it shall not apply, govern, be a part of or have any effect whatsoever on the Contract/Order; this includes, but is not limited to, any agreement embedded in the computer software (clickwrap), any agreement that is otherwise delivered with or provided to the Government with the commercial computer software or documentation (shrinkwrap), or any other license agreement otherwise referred to in any document. If a commercial license agreement is made an addendum, only those provisions addressing data rights regarding the Government’s use, duplication and disclosure of data (e.g., restricted computer software) are included and made a part of this Contract/Order, and only to the extent that those provisions are not duplicative or inconsistent with Federal law, Federal regulation, the incorporated FAR clauses and the provisions of this Contract/Order; those provisions in the commercial license agreement that do not address data rights regarding the Government’s use, duplication and disclosure of data shall not be included or made a part of the Contract/Order. Federal law and regulation including, without limitation, the Contract Disputes Act (41 U.S.C. § 7101 et seq.), the Anti-Deficiency Act (31 U.S.C. § 1341 et seq.), the Competition in Contracting Act (41 U.S.C. § 3301 et seq.), the Prompt Payment Act (31 U.S.C. §3901 et seq.), Contracts for Data Processing or Maintenance (38 USC § 5725), and FAR clauses 52.212-4, 52.227-14, 52.227-19 shall supersede, control, and render ineffective any inconsistent, conflicting, or duplicative provision in any commercial license agreement. In the event of conflict between this Clause and any provision in the Contract/Order or the commercial license agreement or elsewhere, the terms of this Clause shall prevail. Claims of patent or copyright infringement brought against the Government as a party shall be defended by the U.S. Department of Justice (DOJ). 28 U.S.C. § 516. At the discretion of DOJ, the Contractor may be allowed reasonable participation in the defense of the litigation. Any additional changes to the Contract/Order must be made by contract/order modification (Standard Form 30) and shall only be effected by a warranted Contracting Officer. Nothing in this Contract/Order or any commercial license agreement shall be construed as a waiver of sovereign immunity.

B.3 SOFTWARE LICENSE, MAINTENANCE AND TECHNICAL SUPPORT

Software License, Maintenance and Technical Support:

1. Definitions.

1. Licensee. The term “licensee” shall mean the U.S. Department of Veterans Affairs (“VA”) and is synonymous with “Government.”

1. Licensor. The term “licensor” shall mean the contractor having the necessary license or ownership rights to deliver license, software maintenance and support of the computer software being acquired. The term “contractor” is the party identified in Block 17a on the SF1449. If the contractor is a reseller and not the Licensor, the contractor remains responsible for performance under this order.

1. Software. The term “software” shall mean the licensed computer software product(s) cited in the Schedule of Supplies/Services.

1. Maintenance. The term “maintenance” is the process of enhancing and optimizing software, as well as remedying defects. It shall include all new fixes, patches, releases, updates, versions and upgrades, as further defined below.

1. Technical Support. The term “technical support” refers to the range of services providing assistance for the software via the telephone, email, a website or otherwise.

1. Release or Update. The term “release” or “update” are terms that refer to a revision of software that contains defect corrections, minor enhancements or improvements of the software’s functionality. This is usually designated by a change in the number to the right of the decimal point (e.g., from Version 5.3 to 5.4). An example of an update is the addition of new hardware.

1. Version or Upgrade. The term “version” or “upgrade” are terms that refer to a revision of software that contains new or improved functionality. This is usually designated by a change in the number to the left of the decimal point (e.g., from Version 5.4 to 6).

1. Software License

1. Unless otherwise stated in the Schedule of Supplies/Services, the Performance Work Statement or Product Description, the software license provided to the Government is a perpetual, nonexclusive license to use the software

1. The Government may use the software in a networked environment.

1. Any dispute regarding the license grant or usage limitations shall be resolved in accordance with the Disputes Clause incorporated in FAR 52.212-4(d).

1. All limitations of software usage are expressly stated in the Schedule of Supplies/Services and the Performance Work Statement/Product Description.

1. Software Maintenance and Technical Support

1. If the Government desires to continue software maintenance and support beyond the period of performance identified in this contract or order, the Government will issue a separate contract or order for maintenance and support. Conversely, if a contract or order for continuing software maintenance and technical support is not received the contractor is neither authorized nor permitted to renew any of the previously furnished services.

1. The contractor shall provide software support services, which includes periodic updates, enhancements and corrections to the software, and reasonable technical support, all of which are customarily provided by the contractor to its commercial customers so as to cause the software to perform according to its specifications, documentation or demonstrated claims.

1. Any telephone support provided by contractor shall be at no additional cost.

1. The contractor shall provide all maintenance services in a timely manner in accordance with the contractor’s customary practice or as defined in the Performance Work Statement/Product Description. However, prolonged delay (exceeding 2 business days) in resolving software problems will be noted in the Government’s various past performance records on the contractor (e.g., www.ppirs.gov).

1. If the Government allows the maintenance and support to lapse and subsequently wishes to reinstate it, any reinstatement fee charged shall not exceed the amounts that would have been charged if the Government had not allowed the subscription to lapse.

1. Disabling Software Code. The Government requires delivery of computer software that does not contain any code that will, upon the occurrence or the nonoccurrence of any event, disable the software. Such code includes but is not limited to a computer virus, restrictive key, node lock, time-out or other function, whether implemented by electronic, mechanical, or other means, which limits or hinders the use or access to any computer software based on residency on a specific hardware configuration, frequency of duration of use, or other limiting criteria. If any such disabling code is present, the contractor agrees to indemnify the Government for all damages suffered as a result of a disabling caused by such code, and the contractor agrees to remove such code upon the Government’s request at no extra cost to the Government. Inability of the contractor to remove the disabling software code will be considered an inexcusable delay and a material breach of contract, and the Government may exercise its right to terminate for cause. In addition, the Government is permitted to remove the code as it deems appropriate and charge the Contractor for consideration for the time and effort expended in removing the code.

Manuals and Publications. Upon Government request, the contractor shall furnish the most current version of the user manual and publications for all products/services provided under this contract or order at no cost.

B.4 PRICE SCHEDULE

Note: Days used in the table below refer to calendar days unless otherwise stated. Deliverables with due dates falling on a weekend or holiday shall be submitted the following Government work day after the weekend or holiday.

Electronic submission to: VA PM, COR, CO Inspection: destination Acceptance: destination

BASE PERIOD

April 14, 2019 through April 13, 2020.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.1 and 6.0 and all its subparagraphs.

The period of performance (PoP) shall be 12 months from date of award.

Due the fifth day of each month throughout the PoP.

Due the fifth day of each month throughout the PoP.

Due 3 days after contract award and updated throughout the PoP.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.2 and all its subparagraphs.

Due within 30 days of award and shall be available for use throughout the PoP.

Due 30 days after contract award and updated throughout the PoP.

Due 30 days after contract award

Due 30 days after contract award

Due five (5) days prior to initial production release and updated throughout the PoP to reflect systems updates, modification, or enhancements.

Due five (5) days prior to initial production release and updated throughout the PoP to reflect systems updates, modification, or enhancements.

Due five (5) days prior to initial production release and updated throughout the PoP to reflect systems updates, modification, or enhancements.

The PoP shall be 12 months from date of award.

The PoP shall coincide with the length of each Direct Access Program event, up to a maximum of 8 events during the base period.

The PoP shall be 12 months from date of award.

Due 30 days after contract award and updated throughout the PoP.

Travel may be required during performance of the contract and shall not exceed the budget estimate set forth herein. All travel shall be billed at Government rates IAW the Federal Travel Regulation.

The Contractor’s fixed handling rate, as set forth herein, may be applied to the billable travel cost.

Profit shall not be applied. Travel shall be approved by the COR in advance and in writing.

The fixed handling rate on travel is ____% The Contractor shall only invoice for trips actually taken.

NTE

BASE PERIOD OPTIONAL TASK TWO

The following optional task may be exercised at any time during the base period IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.4.

The PoP shall be no earlier than three months prior to the event and no later than 30 days prior to the event start date. The period of performance shall not exceed the Base Period end date.

BASE PERIOD OPTIONAL TASK THREE

The following optional task may be exercised at any time during the base period up to two times IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than two weeks after exercise of the optional task. The period of performance shall not exceed the Base Period end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than four weeks after exercise of the optional task. The period of performance shall not exceed the Base Period end date.

The Contractor shall only invoice for completed enhancements.

OPTION PERIOD ONE

This Option may be exercised by the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of the base period.

April 14, 2020 through April 13, 2021.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.1 and 6.0 and all its subparagraphs.

The period of performance (PoP) shall be 12 months beginning immediately after the Base Period.

Due the fifth day of each month throughout the PoP.

Due the fifth day of each month throughout the PoP.

Updated throughout the PoP.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.2 and all its subparagraphs.

Shall be available for use throughout the PoP.

Updated throughout the PoP.

Maintained throughout the PoP.

Maintained throughout the PoP.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

The PoP shall be 12 months beginning immediately after the Base Period.

The PoP shall coincide with the length of each Direct Access Program event, up to a maximum of 8 events during Option Period One.

The PoP shall be 12 months beginning immediately after the Base Period.

Updated throughout the PoP.

Travel may be required during performance of the contract and shall not exceed the budget estimate set forth herein. All travel shall be billed at Government rates IAW the Federal Travel Regulation.

The Contractor’s fixed handling rate, as set forth herein, may be applied to the billable travel cost.

Profit shall not be applied. Travel shall be approved by the COR in advance and in writing.

The fixed handling rate on travel is ____% The Contractor shall only invoice for trips actually taken.

NTE

OPTION PERIOD ONE OPTIONAL TASK TWO

The following optional task may be exercised at any time during Option Period 1 IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.4.

The PoP shall be no earlier than three months prior to the event and no later than 30 days prior to the event start date. The Period of performance shall not exceed Option Period One end date.

OPTION PERIOD ONE OPTIONAL TASK THREE

The following optional task may be exercised at any time during the Option Period 1 up to two times IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than two weeks after exercise of the optional task. The Period of performance shall not exceed Option Period One end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than four weeks after exercise of the optional task. The Period of performance shall not exceed Option Period One end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than eight weeks after exercise of the optional task. The Period of performance shall not exceed Option Period One end date.

The Contractor shall only invoice for completed enhancements.

OPTION PERIOD TWO

This Option may be exercised by the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period 1.

April 14, 2021 through April 13, 2022.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.1 and 6.0 and all its subparagraphs.

The period of performance (PoP) shall be 12 months beginning immediately after Option Period 1.

Due the fifth day of each month throughout the PoP.

Due the fifth day of each month throughout the PoP.

Updated throughout the PoP.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.2 and all its subparagraphs.

Shall be available for use throughout the PoP.

Updated throughout the PoP.

Maintained throughout the PoP.

Maintained throughout the PoP.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

The PoP shall be 12 months beginning immediately after Option Period 1.

The PoP shall coincide with the length of each Direct Access Program event, up to a maximum of 8 events during Option Period Two.

The PoP shall be 12 months beginning immediately after Option Period 1.

Updated throughout the PoP.

Travel may be required during performance of the contract and shall not exceed the budget estimate set forth herein. All travel shall be billed at Government rates IAW the Federal Travel Regulation.

The Contractor’s fixed handling rate, as set forth herein, may be applied to the billable travel cost.

Profit shall not be applied. Travel shall be approved by the COR in advance and in writing.

The fixed handling rate on travel is ____% The Contractor shall only invoice for trips actually taken.

NTE

OPTION PERIOD TWO OPTIONAL TASK TWO

The following optional task may be exercised at any time during Option Period 2 IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.4.

The PoP shall be no earlier than three months prior to the event and no later than 30 days prior to the event start date. The Period of performance shall not exceed Option Period Two end date.

OPTION PERIOD TWO OPTIONAL TASK THREE

The following optional task may be exercised at any time during the Option Period 2 up to two times IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than two weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Two end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than four weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Two end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than eight weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Two end date.

The Contractor shall only invoice for completed enhancements.

OPTION PERIOD THREE

This Option may be exercised by the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period 2.

April 14, 2022 through April 13, 2023.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.1 and 6.0 and all its subparagraphs.

The period of performance (PoP) shall be 12 months beginning immediately after Option Period 2.

Due the fifth day of each month throughout the PoP.

Due the fifth day of each month throughout the PoP.

Updated throughout the PoP.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.2 and all its subparagraphs.

Shall be available for use throughout the PoP.

Updated throughout the PoP.

Maintained throughout the PoP.

Maintained throughout the PoP.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

The PoP shall be 12 months beginning immediately after Option Period 2.

The PoP shall coincide with the length of each Direct Access Program event, up to a maximum of 8 events.

The PoP shall be 12 months beginning immediately after Option Period 2.

Updated throughout the PoP.

Travel may be required during performance of the contract and shall not exceed the budget estimate set forth herein. All travel shall be billed at Government rates IAW the Federal Travel Regulation.

The Contractor’s fixed handling rate, as set forth herein, may be applied to the billable travel cost.

Profit shall not be applied. Travel shall be approved by the COR in advance and in writing.

The fixed handling rate on travel is ____% The Contractor shall only invoice for trips actually taken.

NTE

OPTION PERIOD THREE OPTIONAL TASK TWO

The following optional task may be exercised at any time during Option Period 3 IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.4.

The PoP shall be no earlier than three months prior to the event and no later than 30 days prior to the event start date. The Period of performance shall not exceed Option Period Three end date.

OPTION PERIOD THREE OPTIONAL TASK THREE

The following optional task may be exercised at any time during the Option Period 3 up to two times IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than two weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Three end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than four weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Three end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than eight weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Three end date.

The Contractor shall only invoice for completed enhancements.

OPTION PERIOD FOUR

This Option may be exercised by the Government in accordance with FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000). Work shall not commence until, and unless, a formal modification is issued by the Contracting Officer. If exercised, this option shall commence immediately after expiration of Option Period 3.

April 14, 2023 through April 13, 2024.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.1 and 6.0 and all its subparagraphs.

The period of performance (PoP) shall be 12 months beginning immediately after Option Period 3.

Due the fifth day of each month throughout the PoP.

Due the fifth day of each month throughout the PoP.

Updated throughout the PoP.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.2 and all its subparagraphs.

Shall be available for use throughout the PoP.

Updated throughout the PoP.

Maintained throughout the PoP.

Maintained throughout the PoP.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

Updated throughout the PoP to reflect systems updates, modification, or enhancements.

The PoP shall be 12 months beginning immediately after Option Period 3.

The PoP shall coincide with the length of each Direct Access Program event, up to a maximum of 8 events.

The PoP shall be 12 months beginning immediately after Option Period 3.

Updated throughout the PoP.

Travel may be required during performance of the contract and shall not exceed the budget estimate set forth herein. All travel shall be billed at Government rates IAW the Federal Travel Regulation.

The Contractor’s fixed handling rate, as set forth herein, may be applied to the billable travel cost.

Profit shall not be applied. Travel shall be approved by the COR in advance and in writing.

The fixed handling rate on travel is ____% The Contractor shall only invoice for trips actually taken.

NTE

OPTION PERIOD FOUR OPTIONAL TASK TWO

The following optional task may be exercised at any time during Option Period 4 IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.4.

The PoP shall be no earlier than three months prior to the event and no later than 30 days prior to the event start date. The Period of performance shall not exceed Option Period Four end date.

OPTION PERIOD FOUR OPTIONAL TASK THREE

The following optional task may be exercised at any time during the Option Period 4 up to two times IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than two weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Four end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than four weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Four end date.

The Contractor shall only invoice for completed enhancements.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.5.

The solution shall be implemented in no more than eight weeks after exercise of the optional task. The Period of performance shall not exceed Option Period Four end date.

The Contractor shall only invoice for completed enhancements.

OPTIONAL TASK ONE

The following optional task may be exercised at any time during the base period or any of the option periods IAW FAR 52.217-7, Option for Increased Quantity – Separately Priced Line Item. Work shall not commence until, and unless, a formal modification is issued by the CO.

This FFP CLIN includes all labor, material, and other costs required for the successful completion of the services detailed in PWS paragraph 5.3 and all its subparagraphs.

The PoP shall be 30 days after exercise of the optional task.

Due sixty days (60) days prior to contract the end of the contract unless otherwise approved by the COR.

POINTS OF CONTACT

VA Program Manager:

Contracting Officer’s Representative:

Contracting Officer:

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B.5 PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

DEPARTMENT OF VETERANS AFFAIRS

Office of Small and Disadvantaged Business Utilization (OSDBU)

VA Event Management System Software as a Service (EMSS)

March 18, 2019

TAC-19-54354

PWS Version Number: 3.0

1.0 BACKGROUND

The Department of Veterans Affairs (VA), Office of Small and Disadvantaged Business Utilization (OSDBU) provides services to Veteran Owned Small Businesses (VOSB) and Service-Disabled Veteran Owned Small Businesses (SDVOSB) who seek to gain access to economic opportunity by leveraging the Federal procurement system.

To meet the requirements of Public Law 109-461, VA verifies the eligibility of firms registered in the Vendor Information Pages (VIP) database to ensure they are owned and controlled by Veterans or Service-Disabled Veterans. The VIP database was established to assist VA acquisition personnel in verifying the eligibility of firms seeking to participate in the VA procurement process. OSDBU also provides outreach and liaison support to businesses (small and large) and other members of the public and private sectors concerning Small Business Acquisition issues. OSDBU is responsible for monitoring the VA implementation and execution of the socioeconomic programs.

To meet its core mission and objectives, OSDBU intends to procure a fully customizable cloud-based Event Management Software as a Service (EMSS) solution to provide web-based tools to plan and execute Direct Access Program (DAP) events, including large-scale national events, as well as regional and local events. DAP events bring businesses together with Procurement Decision Makers (PDM) and other buyers, from Government and industry. The goal is to facilitate a meaningful dialogue and to primarily identify business opportunities for Small Businesses across VA, federal agencies and the commercial sector.

2.0 APPLICABLE DOCUMENTS

In the performance of the tasks associated with this Performance Work Statement, the Contractor shall comply with the following:

1. 44 U.S.C. § 3541-3549, “Federal Information Security Management Act (FISMA) of 2002”

2. “Federal Information Security Modernization Act of…