36C10B19Q0067-002.xlsx
XLSX spreadsheet 10 KB Posted
- Attached to
- DSVA Research and Recruiting-Base Period Federal contract opportunity
- Solicitation number
- 36C10B19Q0067
About this file
36C10B19Q0067 2018.10.30. Recruiting Appendix C Checklist.xlsx
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| 36C10B19Q0067-005.docx | DOCX document | |
| 36C10B19Q0067-006.docx | DOCX document | |
| 36C10B19Q0067-001.docx | DOCX document | |
| 36C10B19Q0067-003.docx | DOCX document | |
| 36C10B19Q0067-004.docx | DOCX document | |
| 36C10B19Q0067-000.docx | DOCX document |
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Text version
Sheet1
| Digital Service at VA Participant Recruitment Contract No: XXXXXXXX | |||
| Study Name | |||
| Check | Task | Due By | Action Owner |
| DSVA works with researcher to identify recruiting criteria, recruitment numbers, and test methodology (face-to-face or virtual) | prior to start of study | DSVA | |
| DSVA sends email introducing researcher & providing Contractor with name of study, recruiting requirements, and timeline. | 10-14 days prior to start of study | DSVA | |
| Determine notetaking needs, outreach needs (if different from normal) | prior to start of study | Contractor | |
| Develop outreach for participants, if different than normal | 1 week prior to start of study | Contractor | |
| Develop a study information sheet, if applicable | prior to start of study | Contractor | |
| Reach out to participants (email, phone, mail) | prior to start of study | Contractor | |
| Screen participants according to recruiting criteria | prior to start of study | Contractor | |
| Identify qualified participants | prior to start of study | Contractor | |
| Collect consent from participants | prior to start of study | Contractor | |
| Schedule participants | prior to start of study | Contractor | |
| If virtual, reserve times in virtual meeting software (e.g. Go To Meeting) | prior to start of study | Contractor | |
| Add sessions to shared recruiting calendar (Name of researcher, name of participant, study name, GoToMeeting account, GoTomeeting link for session) | prior to start of study, ongoing during study | Contractor | |
| Send invitation to researcher with relevant session details (Name of researcher, name of participant, study name, GoToMeeting account, GoTomeeting link for session) | prior to start of study, ongoing during study | Contractor | |
| Ensure participants are prepared for the test session | prior to start of session | Contractor | |
| Provide initial test session schedule and signed participant agreement forms | 1 day prior to start of sessions | Contractor | |
| Remind and confirm attendees (reminder calls, emails) | prior to start of session | Contractor | |
| Reschedule participants who no-showed and/or find replacements | during study | Contractor | |
| For studies that require it, login during sessions and take notes | during study | Contractor | |
| Confirm with researcher & DSVA that recruiting needs are met for the study | after final scheduled participant | contractor | |
| Provide final test session schedule and demographics | minimum 3 days post study | Contractor | |
| Provide completed checklist | Within 1 week of study end | Contractor | |
| Send a note of appreciation to study participants | Within 5 days of end of study | Contractor | |
| Send honorarium to study participants | Within 5 days of end of study | Contractor | |
| For studies that require it, send note files to DSVA | Within 3 days of end of study | Contractor | |
| Send confirmation that participants have been paid to COR and DSVA SME | Within 1 week of study end | Contractor | |
| Send copies of participant agreements | Within 1 week of study end | contractor |
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