Pre-Solicitation Notice - MAR 2026 EQ Only Consolidation.docx
DOCX document 25 KB Posted
- Attached to
- 6525--MAR 2026 Equipment Only Consolidation
- Solicitation number
- 36A79726Q0009
About this file
This is a Pre-Solicitation Notice for the March 2026 Equipment Only Consolidation managed by the Department of Veterans Affairs National Acquisition Center (VA NAC). The solicitation is limited to companies holding current equipment contracts with the VA NAC's High Tech Medical Equipment Division or Defense Logistics Agency Troop Support (DLA-TS), where the VA NAC maintains ordering authority.
Key dates include requirements submission by April 15, 2026; pre-solicitation notice publication on April 22, 2026; and posting of the Request for Offers on May 22, 2026. Vendors must submit equipment questions using a QA template by June 3, 2026, with NAC responses published by July 1, 2026. Vendor offers are due July 1, 2026, followed by customer technical evaluations and best value selections by July 29, 2026. The goal for awarding delivery orders is November 3, 2026, approximately 90 days after contracting officer workload assignment on August 5, 2026. All vendor communications during the solicitation phase must be coordinated through the Consolidation Coordinator, Teresa Rogofsky (Teresa.Rogofsky@va.gov), and later through NAC Contracting Officers during evaluation. Vendors are instructed not to contact the NAC or requesting facilities regarding selection status, and evaluation panel information is considered confidential source selection material.
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Other files
| File | Type | Posted |
|---|---|---|
| 36A79726Q0009.pdf | ||
| MAR 2026 EQ - Schedule of Line Items with QA Template.xlsx | XLSX spreadsheet |
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Text version
MAR 2026 Equipment Only Consolidation
The MAR 2026 Equipment Only Consolidation will be posted to SAM.
1. This solicitation is only open to companies that have a current contract for the equipment types listed herein with the VA National Acquisition Center, High Tech Medical Equipment Division or with the Defense Logistics Agency, Troop Support (DLA-TS) under which the VA National Acquisition Center has been given ordering authority.
2. MAR 2026 Equipment Only Consolidation:
Consolidation Manager – Teresa Rogofsky, Teresa.rogofsky@va.gov
| Dates* |
| Milestone – All Modalities |
| 03/31/2026 |
| Requirements due to the NAC in FORCE |
| 04/15/2026 |
| Publish Pre-Solicitation Notice |
| 04/22/2026 |
| Post Requirements and Request for Offers (RFO) |
| 05/13/2026 |
| Vendors to submit Equipment Questions to NAC |
USE QA Template found in Schedule of Line Items Excel File (second tab)
| 06/03/2026 |
| NAC Published Responses to Vendor Questions via Amendment |
| 07/01/2026 |
| Vendors to Submit Offers to NAC |
| 07/08/2026 |
| Customers Receive Vendor Offers via the Shared Drive |
| 07/29/2026 |
| Customers Submit Technical Evaluations (Best Value Selections) |
| 08/05/2026 |
| NAC Assigns CO Workload |
| 11/03/2026 |
| Goal to Award Delivery Orders (90 Days from Assignment) |
*Dates are estimates and are subject to change
3. Vendor Instructions:
a) During the solicitation phase following the 04/15/2026 SAM posting and prior to the 11/03/2026 Goal to Award Delivery Orders; all communication regarding the MAR 2026 Equipment Only Consolidation shall be coordinated through the NAC Consolidation Coordinator, Teresa Rogofsky at Teresa.Rogofsky@va.gov. This includes all requests for clarification or additional information from vendors.
During the evaluation phase, communication should be coordinated by a NAC Contracting Officer. In the event that a NAC Contracting Officer cannot be available for such communications, a local/VISN Contracting Officer can assist in the communications with the approval of the NAC Consolidation Coordinator. All communications between a vendor and a local/VISN Contracting Officer must be provided to the NAC Consolidation Coordinator. This includes all clarifications or additional information that is required to complete evaluations. A NAC or local/VISN Contracting Officer will determine what access, if any, is needed by the vendors to obtain information and shall be present at all vendor presentations. Presentations are meant to clarify the understanding of equipment features in the quote. Prices or additional equipment or features that were not quoted, shall not be discussed. Once communications have begun with vendors relating to a specific quote, Contracting Officers must control those communications in order to ensure that all vendors are treated fairly and given the same opportunity.
b) The NAC Contracting Officers will review the station’s technical evaluations and recommended selection to determine whether or not the information provided is adequate to award the order or if additional information from the station is required before an award can be executed. Communication during this time will be through NAC Contracting Officers only. We have advised our customers that when the solicitation process begins there is to be no further contact with vendors regarding their requirements. Information such as members of the evaluation panel is considered confidential source selection information and may not be disclosed.
c) We ask that vendors forward the above information to their respective sales team so that all are aware of the process and timelines.
d) We also ask that you do not contact the NAC or the requesting VISN or Medical Center regarding the status of selections as this will only delay the process. After the NAC has reviewed and finalized all vendor selections for a VISN or Medical Center, an update providing the selections for that VISN or Medical Center will be issued.
e) Vendors are to submit questions using the provided QA template found in the Schedule of Line Items Excel file (second tab).
File details come from the government source that posted it. Updated .