36A77620Q0266-001.pdf

VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 1 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C261-19-AP-5100

1. Contracting Activity: Department of Veterans Affairs, Program Contracting Activity Central (PCAC) in support of VA Palo Alto Health Care System (VA PAHCS) new research vivarium activation.

Purchase request number 640-20-1-522-0014.

2. Brief Description of Supplies/Services required and the intended use/Estimated Amount:

FAR Part 13 Simplified Acquisition Procedures: This is an individual J&A for approval of a Brand Name Justification in accordance with FAR 13.106-1 Soliciting Competition and specifically FAR 13.106-1(b) Soliciting from a Single Source, where acquisitions conducted under Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6, but still require a justification using the format of FAR 6.303-2.

The Department of Veteran Affairs Sierra Pacific Network, VA Palo Alto, CA has a requirement to purchase eight (8) brand name Eppendorf 5810R Refrigerated Centrifuges in support of the activation of the new research vivarium currently under construction at the VA Palo Alto Campus.

The Contractor shall deliver, install, and provide end user training for the brand name Eppendorf 5810R Refrigerated Centrifuges to support timely opening of the new research vivarium.

The Contracting Officer has determined a firm-fixed price (FFP) purchase order is appropriate for this acquisition. The total estimated cost/price of the purchase order is . This estimate is based on the Independent Government Estimate (IGE) based on market research completed by the facility and Contractor support staff. The estimated date for award is May 29, 2020.

Contract Line Item Number

(CLIN)

Description QTY Price EA Total Price

0001 Eppendorf Refrigerated 5810R Centrifuge with 4x50ml Swing-Bucket Rotor Part/Item No. 022627023

0002 Bucket Microplates [Set of four (4)] Part/Item No. 022638068

0003 Adapter 4x30-50 mL F/4x250 Part/Item No. 022638386

0004 Adapter 9x15 mL CON F/4x250 Part/Item No. 022638289

0005 Bucket for Round Adapter [Set of four (4)] Part/Item No. 5895102000

TOTAL

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VHAPM Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

VHAPM Part 813.106 Page 2 of 2 Original Date: 08/30/17 Revision 02 Eff Date: 03/31/2020

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

The Eppendorf Centrifuge offers the smallest footprint on the market. Due to the limited space in the new research vivarium, having the most compact refrigerated 3-liter centrifuge allows the researchers to best utilize their research space. Despite its size, it is the most diverse of compact centrifuges. It offers a huge selection of buckets and adapters. This allows each lab to purchase the buckets and adapters that will work best for their tube selections (from 0.2 mL to 750 mL) and saves considerable cost as it eliminates the need to purchase additional centrifuges for different areas of the lab. The Eppendorf 5810R centrifuge also offers an extensive range of speeds that covers all the speeds being used in the facility’s research. It has continuous cooling capability to maintain constant temperature for temperature-controlled experiments after the run has been completed.

The noise level of the Eppendorf 5810R is less than 70 dB, offering an extremely quiet operation that improves the lab work environment. The highly reliable Eppendorf 5810R has been used by other VA labs with excellent user interface and no operational issues. Users have reported multiple problems with other brands. Having the most reliable of the compact 3-liter centrifuges gives researchers the critical resources needed to provide the VA with advanced medical research that ultimately translates to top notch medical care to our Nation’s Veterans.

4. Description of market research conducted and results or statement why it was not conducted:

In accordance with FAR Part 10, market research has been conducted for this acquisition. Market research was conducted by the facility by reviewing other similar equipment and by contacting vendors. Review of these products is based on actual VA experience using competing centrifuges.

Based on these market research efforts, the Government’s technical experts have determined that only the Eppendorf Centrifuge can meet the VA’s needs.

The Contracting Officer (CO) conducted extensive market research that is documented in the contract file to include the posting of a Notice of Intent (to brand name). The CO determined there are no other centrifuges on the market that offer the functions the Eppendorf Centrifuge offers.

Additionally, no vendors or manufacturers responded to the Notice of Intent (to brand name) offering a different brand centrifuge with similar capabilities. Further, the technology offered by the Eppendorf Centrifuge provides the VA the capability of providing excellence in advanced medical research that ultimately provides technologically advanced medical care to our Nation’s Veterans.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Contracting Officer https://acquisition.gov/far/current/html/Subpart%2013_1.html#wp1125466