36A77620Q0224-012.docx

VA Nebraska-Western Iowa Healthcare System Initial Outfitting, Transition & Activation Statement of Work Scanner, Ultrasound, Ob (JSN: X2115)

VA Nebraska-Western Iowa Healthcare System 4101 Woolworth Avenue Omaha, NE 68105 Ambulatory Care Center Project

Introduction Veteran Affairs Nebraska-Western Iowa Healthcare System (VANWIHS) has a requirement to purchase Scanner, Ultrasound, Ob (JSN: X2115) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. See salient characteristics below. This requirement is in support of the activation of VA Nebraska-Western Iowa Healthcare System Ambulatory Care Center. The new Ambulatory Care Center has the need for 1 Scanner, Ultrasound, Ob. The manufacturer GE is the basis for design. This is a brand name or equal requirement.

Table 1 – Package Items Summary

Additional Item Requirements For the Scanner, Ultrasound, Ob, the vendor shall provide user manuals that describe proper use, care and cleaning for users of the equipment.

In addition, the vendor will provide service manuals that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Biomedical Engineering Department.

Date of manufacture must not be greater than 2 years before the purchase order date. The equipment must not be used or refurbished and must have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit will not be manufactured more than 12 months before the purchase order issue date.

General Conditions Site Address The address of the VA Nebraska-Western Iowa Healthcare System Ambulatory Care Clinic is provided below.

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact Government POC Mark Stockstell at (402) 995-5847, mark.stockstell@va.gov, Colin Beal at (402) 930-7775, colin.beal@va.gov , Dan Thompson at (785) 477-2820, dan.thompson@sme-solutions.co , and Robert Stonerook, Robert.stonerook@sme-solutions.co.

☒ VANWIHS Omaha VA Ambulatory Care Clinic (Direct Delivery to address detailed in paragraph 2.1.1) ☐ IOT&A Contractor-Provided Warehouse Local to the VANWIHS SME Solutions Warehouse: Attn: SME Solutions-VA Project, Gratton Warehouse Co. 11005 E Circle Omaha, NE 68137

If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA and IOT&A POC any required coordination requirements.

Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly and Installation Required (Yes ☒ No ☐)

2.7.1 The vendor is required to manage and coordinate installation at the VANWIHS Omaha VA Ambulatory Care Clinic with the COR or his representative IOT&A POC.

2.7.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours in the new ACC which are defined as: 8:00 AM to 4:30 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

2.7.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.7.4 The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

2.7.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.7.6 During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VANWIHS. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Clinical Training Training shall include initial setup and user training; onsite training for go-live support, super user training and follow-up training.

Clinical training must take place at the facility. Clinical applications training must be provided for day and night shifts, and must include installation, go-live, and post implementation/super user support. Clinical training must be provided before the facility opens in August 2020. The anticipated required timeline for clinical training is June-July 2020.

Biomedical Training The vendor shall provide tuition for a manufacturer’s technical service course for the specific device proposed as well as any prerequisite course needed to attend the specific device training. Biomed training must be completed within one year of equipment delivery.

Trade-in Equipment Trade-in The vendor shall de-install the existing Voluson E10 BT16, Serial Number K1063614. Vendor shall coordinate dates and times for the de-installation with the COR assigned to the contract. VANWIHS shall ensure all Protected Health Information (PHI) is removed from the trade-in equipment prior to de-installation.

Scope of Work VA Nebraska-Western Iowa Healthcare System X2115

Total Quantity: 1 ☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☒ BMET Training Required if Checked ☒ End User Training Required if Checked

JSN Nomenclature: Scanner, Ultrasound, Ob (JSN: X2115) Description: High definition, diagnostic ultrasound system for ob-gyn. The system supports black and white Doppler capability through all convex and linear sector transducers. On board software measurement packages available for all imaging applications. The system is DICOM 3.0 compatible, for easy linkage to filmless image management systems and review stations. In addition, a full line of probes and conventional recording devices are available.

Salient Characteristics:

· 12.1 in high resolution color LCD screen w/multitouch interactive dynamic software menu and adjustable brightness

· 22” OLED Display w/full HD. Brightness up to 300cd/m2. Fully adjustable tilt and rotation. Fully adjustable brightness and contrast levels

· 100-240 VAC, 50/60 Hz ± 1%. Maximum 800 VA with all options. Maximum 2730 BTU/hr thermal output

· Integrated 1TB HDD (min), Windows 10 operating system, Integrated DVD+R(W)/CD-R(W) drive

· On-board peripheral storage with illuminated ports

· Multiple exam types

· Floating, adjustable keyboard with backlit keys and integrated recording keys for attached peripherals

· Multiple operating modes

· Curved Array Convex Probe 1.5-6MHz

· Applications: Abdominal, OB/GYN, Urology, and Vasular

· Real Time 4D Convex Array Probe 2-7MHZ

· Applications: Abdominal, OB/GYN, and Pediatric

· Real Time 4D Microconvex Intercavity Probe 4-9MHz

· OB/GYN and Urology

· Wireless network adapter

· Black and White Photo Printer

· DICOM 3.0 Connectivity image2.png