36A77620Q0197-001.pdf

Approved By:

Date:

VA Connecticut Healthcare System Annex Errera Community Care Center

Procurement Package 024 Statement of Work (“SOW”)

TelePresence System Monitor

19 August 2019

VACHS Annex (ECCC)

PKG024 - SOW

Introduction

The VA Connecticut Healthcare System (“VACHS”) is constructing a new facility to serve the needs of Veteran’s in the Orange, CT area. As such, it has a requirement to acquire, from an authorized vendor, the supply, delivery and installation of the item(s) identified in Table 2 below. The requirement is “brand name or equal”. Item(s) are to be delivered to the location specified.

General Conditions

2.01 Project Schedule

Table 1 – Anticipated Building Outfitting Schedule

Building Name Building # & Letter

Acronym Est. Delivery Start Date

Est. Delivery End Date

VACHS Annex (Errera Community Care enter)

N/A ECCC 03/01/2020 07/01/2020

2.01.01 Table 1 give the earliest and latest dates for which the vendor can expect delivery to occur. A final delivery date, within this date range, shall be provided after award by the Activation Contractor.

2.01.02 The above delivery schedule is based upon the current construction schedule. The awardee’s actual delivery dates will be confirmed by VA upon award. The above estimated delivery schedule is based upon the current construction schedule and estimated Beneficial Occupancy Date (BOD). The Government’s Beneficial Use/Acceptance date of the VACHS Annex is January 20, 2020. Due to the nature of activation efforts and construction, timelines and dates may vary and shift. Delivery dates need to be flexible. The delivery of items for installation are dependent upon the completion of applicable areas within the building. If there is a delay, the Contractor may be required to adjust the delivery date at no cost to the Government.

2.02 Site Information

2.02.01 The name of the new facility is “VACHS Annex (Errera Community Care Center)”. The new building is also referred to as the “Annex” or “ECCC”.

2.02.02 The address of the ECCC is:

VACHS Annex (Errera Community Care Center) 200 Edison Drive Orange, CT 06477

2.02.03 The entrance is not a loading dock. It is a small receiving area that opens to the west parking area at grade. A lift gate on trucks delivering to the new facility should be considered.

2.03 Use of ECCC Premises

2.03.01 Parking will be available for the vendor and his employees and be at the direction of the COR.

The west entrance shall be free and clear of any vehicles unless actively in use for unloading FF&E or loading waste for disposal.

2.03.02 There are no dumpsters available for vendor use. Waste generated as a result of vendor activity shall be removed by the vendor daily and disposed of offsite.

2.03.03 No food or drink are allowed in the new facility during installation except for water in resealable containers.

2.03.04 There will be one designated restroom for vendor use while onsite.

2.04 Coordination Items

2.04.01 Delivery must be coordinated with the Activation Contractor.

Primary POC: Kelsey Mohamed at (301) 803-0861, kelsey.mohamed@goenergistics.com Secondary POC: Aaron Card at (603) 273-6256, aaron.card@goenergistics.com

2.04.02 The vendor shall coordinate with the Activation contractor for any routine, non-contractual, matters related to this scope of work.

2.04.03 Neither the Activation Contractor nor the COR are authorized to change the scope of work. All instructions that reinforce the requirements of the contract provided from the COR or Activation Contractor to the vendor’s representative shall be binding as if given to the vendor’s main point of contact. The COR or Activation Contractor may provide specific instructions identified in the contract; however, any change or addition to the contract terms and conditions can only be made by the Contracting Officer.

Deliverables

3.01 Supply of FF&E

The below table contains the items that shall be supplied by the vendor. Salient characteristics for each item are contained in the attached documentation.

Table 2 – Package Items Summary

JSN Item Description QTY

U0039 Cisco DX80 (Brand Name or Equal)

3.01.01 Brand Name or Equal: Brand name or equal items shall be provided that adhere to the salient characteristics. Exceptions to these characteristics, if proposed, shall be specifically noted in the vendor’s price quotation.

3.01.02 Status Requests: The Activation Contractor will periodically contact the Vendor via email prior to deliver (expected once/month if no issues) to ensure there are no items that require Government response or Activation Contractor management. These emails will have up to 6 questions that will require brief responses (some questions will be yes or no). These emails shall have the applicable contract number and the term “Status Request” in the subject line. This periodic email will be sent from one of the Activation Contractor contacts identified above. The vendor shall respond via email within 2 business days of these requests by the Activation contractor.

3.02 Delivery and Receiving

3.02.01 Delivery Point: The delivery point shall be:

VACHS Annex (ECCC) West Entrance 200 Edison Drive Orange, CT 06477

3.02.02 Delivery Terms: Delivery shall be FOB Destination.

3.02.03 Delivery Coordination: The vendor is required to manage and coordinate deliveries and receipts with the Activation Contractor.

3.02.04 Delivery Schedule: Within 14 days after award the vendor shall advise the Activation Contractor of the number of shipments required to deliver the entirety of table 2 items to the ECCC. The Activation Contractor shall provide a final delivery date 30 days prior to need date. The vendor must deliver these shipments on the date(s) specified by the Activation Contractor.

3.02.05 Delivery Window: The delivery of Table 2 items shall take place during normal business hours which are defined as: 0800 to 1630 (i.e.: 8:00am to 4:30pm Eastern Time), Monday through Friday, and excluding Federal Holidays.

3.02.06 Use of Delivery Point: Delivery trucks will not be permitted to remain at the delivery point.

Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

3.02.07 Item Identification: The packing slip or document attached to the packing slip of delivered items shall include the VA purchase order number, installation POC and contact information, JSN for identification and reference upon receipt of product. This document must correlate and allow easy matching of Vendor’s nomenclature of provided items to a JSN. This document must be presented at delivery (or before with prior approval).

3.02.08 Replacement and Mitigation of Defective Items: Should an item be found to be defective the vendor shall replace the item within 21 calendar days of discovery. Should a replacement item not be available in this time period the vendor shall, at its cost, provide a temporary mitigation measure until a permanent replacement item can be provided. A proposal for temporary mitigation shall be provided, in writing, by the Vendor within two (2) business days of a defective item discovery. This mitigation measure proposal must be transmitted to the Activation Contractor and accepted by the COR. Notification of Government acceptance or counter proposal shall be given in writing by the COR within two (2) business days after receipt of Vendor’s proposed mitigation measure.

3.03 Product Information & Training Materials

3.03.01 Supply of Training Materials: The vendor shall supply a PDF of the manufacturer datasheets and any manufacturer training information on the products it is providing. A PDF document shall be provided individually for each JSN (no bundling of the PDFs). The name of the file shall contain the name of the JSN (ex. M3105 – Datasheets & Training Docs.pdf). The delivery of these training materials shall be provided no later than 30 days after award.

3.04 Warranty

3.04.01 Standard Warranty: The products shall be covered by the vendor’s or manufacturer’s standard warranty terms and provisions.

Attachments to this Document

(A) Salient characteristic datasheets