36A77620Q0050-0003013.docx

Chula Vista Community Based Outpatient Clinic

Initial Outfitting, Transition & Activation

Statement of Work Pkg. #12 - Pods and Miscellaneous Seating

January 15, 2020 – V4.0

Introduction VA San Diego Healthcare System (VASDHCS) has a requirement to purchase PODS and Miscellaneous Seating with a succeessfull offerer to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a Brand Name or Equal requirement. See below for salient characteristics. This requirement is in support of the activation of the Chula Vista Community Based Outpatient Clinic. Item(s) are to be delivered to the location specified in section 2.4.

Table 1 – Package Items Summary

Brand Name of Equal

Brand Name of Equal

Brand Name of Equal

Brand Name of Equal

Brand Name of Equal

General Conditions Site and Warehouse Address The address of the Chula Vista CBOC and Activation Warehouse are provided below. Further information on delivery is located in section 2.5.

Chula Vista CBOC 353 H Street Chula Vista, CA, 91910

Activation Warehouse 1330 30th St., Suite G San Diego, CA 92154

Delivery Schedule Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below. Coordination with the VA COR is required for the delivery of items. Dates are based on the current construction schedule which is subject to change. Specific dates will be set prior to delivery.

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management The above delivery schedule is based upon the current construction schedule, which is subject to change. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

The awardees actual delivery dates will be confirmed by VA upon award.

Post-award the vendor will coordinate delivery prior to beginning any work. Once the dates have been confirmed, modifications to the schedule are subject to written approval by the COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact the VA POC: Hope Fulgham at (858)333-9826, Hope.Fulgham@va.gov, or Ismaila Ndiaye, at 858)228-6138 Ismaila.Ndiaye@va.gov.

The delivery of items identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product..

Job Site Cleanliness There are no dumpsters available for vendor use. All vendor trash is to be handled by the vendor and removed from site daily. The vendor shall provide the VA COR a summary report indicating the total quantity of trash and recycled material for the job.

The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly, Installation, and Final Acceptance The vendor is required to manage and coordinate installation at the Chula Vista CBOC with the VA POC.

On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

The vendor is required to provide tools, labor and materials to complete assembly and installation of the items detailed in this document.

The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor. The vendor will be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

During the entire duration of assembly and installation, the vendor will have a competent representative on-site as the vendor’s contact, and to serve as the interface between the vendor and VA COR. On-site representative can be the installer. All instructions provided from COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training- Not applicable.

Furniture Design Services Contractor will be required to provide basic design services and layout for furniture being requested.

Items provided by COR after award:

a) The VA will provide AutoCAD drawings for the floor plans to the contractor after award. Contractor shall be responsible for all field measurements. Contractor shall not rely on AutoCAD drawings for final measurements.

Meeting Requirements for the contractor:

1. The contractor shall attend an in-person meeting at the VA Main Facility, located at 3350 La Jolla Village Dr., San Diego, CA 92161 or schedule a conference call with the COR, to gather all design basis information and refine a schedule for submissions and visits no later than 5 days after award of this contract.

A site visit to the Chula Vista CBOC for field measurements is to be coordinated with the COR.

All calls, meetings, and site visits will be during normal business hours which are defined as: 0700 to 1530 (i.e.: 7:00am to 3:30pm Pacific Standard Time), Monday through Friday, and excluding Federal Holidays.

Design Deliverable requirements:

a) The contractor shall provide the first design submittal 15 days after award.

· Submittal includes floor plan layout and elevations if applicable:

· (1) Hardcopy print to be legible (1/8” scale minimum) and printed in 15”x21” or 11”X17” sheets as required.

· Electronic files to be submitted in AutoCAD, REVIT, and PDF formats.

b) The contractor shall allow for three (3) revisions to the design documents. All revisions shall be submitted to the COR within 3 days of review.

c) Electronic files are required for all revision submittals

d) Final design submittal to be provided in both hardcopy (1 sets) and electronic formats The contractor shall be responsible for providing all sample materials for awarded product (2-Day Delivery) as requested by the COR.

The product must not be placed into production without clearance from the COR.

The contractor shall provide final, drawings of product layout for sign-off prior to scheduling manufacturing.

The contractor shall track manufacturing schedule and notify COR with updates of estimated completion date by email.

Product Inspection and Warranty The Contractor shall verify and inspect all items. Any and all deficiencies (damage/overage/shortage) shall be brought to the attention of the assigned VA COR in writing, preferably via email, immediately upon identification.

The Contractor shall store damaged items in the location designated by the COR. The Contractor shall maintain a complete file of all documents relating to each discrepancy and copies of all Discrepancy Reports shall be forwarded to the COR on a daily basis.

Contractor shall repair or coordinate with the COR for replacement of damaged, defective, or missing items.

Contractor shall inspect to ensure that the furniture is free of surface dirt, clean and polished, free of defects, and that the installation is complete and ready for use.

The warranty of an item is to start on the date of acceptance of the products/services by the COR.

The Contractor agrees to furnish, without cost to the Government, replacement of all parts and material which are found to be defective during the warranty period. The cost of installation and travel of replacement material and parts shall be borne by the Contractor.

3.00 Deliverables

VA San Diego, Chula Vista F0715A

353 H Street

Chula Vista, CA 91910

Project: Chula Vista Community Based Outpatient Clinic

Total Quantity: 2

Rooms: 2709 (2)

☒ Finish Samples Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☐ End User Training Required if Checked ☒ On-Site Coordinated Delivery Required if Checked ☐ Advanced Warehouse Delivery Required if Checked

Item Name:

JSN: Study Carrel with Table

Brand Name or EQUAL:

ALLEMUIR, Haven Pod - HAPDSP18R

Salient Characteristics:

· Single Person Workspace

· Sound Dampening Construction

· (2” +/-) 6’ High

· (4” +/-) 5’ Wide Worksurface

· Worksurface Mounted Power

· Internal Steel Frame with Multiple Layered Foam

· Fully upholstered, no Exposed Connectors

· Leveling Adjusters

· Worksurface with Pen Wells

· Integral Vertical Wire Management

· Outer Surface a Bleach Cleanable Fabric (Quote the highest grade option)

· Provide a Minimum of 3 Fabric Options.

· Color Options Must Coordinate with “Taupe”

VA San Diego, Chula Vista F0715B

Project: Chula Vista Community Based Outpatient Clinic

Total Quantity: 2

Rooms: 2709 (2)

☒ Finish Samples Required if Checked ☒ Manufacturer Certified Installation Required if Checked

☒ On-Site Coordinated Delivery Required if Checked ☐ Advanced Warehouse Delivery Required if Checked

Item Name:

ALLEMUIR, Haven Pod - HAPDSP18L

Salient Characteristics:

· Single Person Workspace

· Sound Dampening Construction

· (2” +/-) 6’ High

· (4” +/-) 5’ Wide Worksurface

· Worksurface Mounted Power

· Internal Steel Frame with Multiple Layered Foam

· Fully upholstered, no Exposed Connectors

· Leveling Adjusters

· Worksurface with Pen Wells

· Integral Vertical Wire Management

· Outer Surface a Bleach Cleanable Fabric (Quote highest grade fabric)

· Provide a Minimum of 3 Fabric Options

VA San Diego, Chula Vista F0715C

Project: Chula Vista Community Based Outpatient Clinic

Total Quantity: 1

Rooms: 2709 (1)

☒ Finish Samples Required if Checked ☐ Manufacturer Certified Installation Required if Checked

☒ On-Site Coordinated Delivery Required if Checked ☐ Advanced Warehouse Delivery Required if Checked

Item Name:

ALLEMUIR, Haven Pod - HAPDD14/ HAPDDT

Salient Characteristics:

· Dual Person Workspace

· Sound Dampening Construction

· (2” +/-) 6’ High

· Duo Meeting Table

· Worksurface Mounted Power

· Internal Steel Frame with Multiple Layered Foam

· Fully upholstered, no Exposed Connectors

· Leveling Adjusters

· Outer Surface a Bleach Cleanable Fabric (Quote highest grade fabric)

· Provide a Minimum of 3 Fabric Options

VA San Diego, Chula Vista F0215A

Project: Chula Vista Community Based Outpatient Clinic

Total Quantity: 11

Rooms: 1420, 1422, 2014, 2200 (4), 2500 (4)

☒ Finish Samples Required if Checked ☐ Manufacturer Certified Installation Required if Checked

☒ On-Site Coordinated Delivery Required if Checked ☐ Advanced Warehouse Delivery Required if Checked

Item Name:

JSN: Folding Guest Chair

WEILAND, Perk

Finishes:

· Durable Coated Fabric as VA’s Basic Standard: UltraLeather, Promessa Style: 363, Color: 3462 Woodpecker, Horizontal Application

· Resin: Oyster

Salient Characteristics:

· Resin Folding Chair

· Wall Mount Accessory Bracket Included

· Folding Chair shall have a weight capacity of a minimum of 400lbs

· Upholstered Seat and Back

· Hanging Overall Depth Less than 8”

VA San Diego, Chula Vista F0250

Total Quantity: 2

Rooms: 1015

☒ Finish Samples Required if Checked ☐ Manufacturer Certified Installation Required if Checked

☒ On-Site Coordinated Delivery Required if Checked ☐ Advanced Warehouse Delivery Required if Checked

Item Name: Lounge Chair ~ 33”H x 28”W x 29”D, Arms, Glides

KWALU, Prizzi PRI111

Salient Characteristics:

· Resin Wood Look Exposed Frame

· Integrated Seat Cushion

· Cancelled Cleanout

· Wallsaver Legs

· Steel Reinforced Frame

· Continuous Arm Design

· Seat Height Min. 18 ½” – 20” (18” Ideal Firm Seat Height)

· Width Not to Exceed 27” W

· Provide Wood Look Finish Options that Best Match Wilsonart River Cherry

· Full Upholstery: DesignTex Style: 3837, Color: 201 Amulet image1.jpeg