36A77619Q0166-002.pdf

VA Nebraska-Western Iowa Healthcare System Initial Outfitting, Transition &

Activation

Statement of Work

Package 85 – Pump, Volumetric, Infusion, Multiple Line (JSN M4266)

6/20/2019

VA Nebraska-Western Iowa Healthcare System

4101 Woolworth Avenue Omaha, NE 68105

Ambulatory Care Center Project

INTRODUCTION

Veteran Affairs Nebraska-Western Iowa Healthcare System (VANWIHS) has a requirement to purchase Package 85 – Pump, Volumetric, Infusion, Multiple Line (JSN M4266) with an authorized vendor to supply and deliver the item(s) identified in Table 1 below. This requirement is in support of a sole source. See salient characteristics. The new Ambulatory Care Center has the need for new volumetric infusion pump systems for the Ambulatory Surgery departments. The current manufacturer is the basis for design for the newly constructed space.

Table 1 – Package Items Summary

Contract Line Item Number

JSN Item Number Item Description Quantity

0001 M4266 Alaris 8015 PC Unit (JSN M4266) 25

0002 M4266 Alaris 8100 Volume Pump Modules

(JSN M4266)

0003 N/A Guardrails Point-of-Care Software for Alaris PC Units

0004 N/A Guardrails Point-of-Care Software for Alaris Pump Modules

Additional Item Requirements

For all Volumetric Infusion Pump Systems, the vendor shall provide two (2) user manuals, either hard copies or CD, that describe proper use, care, and cleaning for users of the equipment.

In addition, the vendor shall provide a service manual, either a hard copy or CD, that includes theory of operation, maintenance requirements, repair information, schematics, part lists and troubleshooting information in electronic format for use by the VA Biomedical Engineering Department.

Date of manufacture shall not be greater than two (2) years before the purchase order date

The equipment shall not be used or refurbished and shall have the latest manufacturer’s software/hardware updates installed. Any batteries provided with the unit shall not be manufactured more than 12 months before the purchase order issue date.

GENERAL CONDITIONS

Site Address

The address of the VA Nebraska-Western Iowa Healthcare System Ambulatory Care Clinic is provided below.

Delivery Schedule

Items shall be delivered no earlier than the estimated delivery start date and no later than the delivery end date listed in Table 2 below.

Building Name Building # & Letter

Acronym Est. Delivery Start Date

Est. Delivery End Date

Ambulatory Care Center 4101 1 APR 2020 30 MAY 2020

Table 2 – Anticipated Building Outfitting Schedule

Schedule and Order Management

2.3.1 The above delivery schedule is based upon the current construction schedule. The vendor shall not increase prices for a change in delivery date for up to 30+ days due to construction delays.

2.3.2 The awardees actual delivery dates will be confirmed by VA upon award.

2.3.3 Post-award, the vendor will coordinate delivery identified in this document with the VANWIHS prior to beginning any work (See Section 2.4). Once the dates have been confirmed, modifications to the schedule are subject to written approval by the CO, COR and the vendor. Schedule changes that are beyond the dates specified in the contract will require approval by the Contracting Officer and a contract modification.

Delivery and Receiving

2.4.1 Delivery and receipt of the proposed items is anticipated to be directed to the location identified below. Confirmation of delivery location will be provided post-award. To coordinate delivery, contact:

Government POC: Mark Stockstell at (402) 995-5847, mark.stockstell@va.gov Colin Beal at (402) 930-7775, colin.beal@va.gov Dan Thompson at (785) 477-2820, dan.thompson@sme-solutions.co Derick Lacky at (301) 602-9109, dlackey@hcrmoves.com

☒ VANWIHS Omaha VA Ambulatory Care Clinic (Direct Delivery to address detailed in paragraph 2.1.1)

☐ IOT&A Contractor-Provided Warehouse Local to the VANWIHS SME Solutions Warehouse: Attn: SME Solutions-VA Project, Gratton Warehouse Co. 11005 E Circle Omaha, NE 68137

2.4.2 The vendor is required to define the need for a staging area to accommodate item delivery, if needed. Post-award, this information will be confirmed with the vendor.

mailto:mark.stockstell@va.gov mailto:colin.beal@va.gov mailto:dan.thompson@sme-solutions.co mailto:dlackey@hcrmoves.com

2.4.3 The delivery of items identified in this document shall take place during normal business hours which are defined as: 8:15 AM to 3:00 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

2.4.4 Delivery trucks will not be permitted to remain at the loading dock. Trucks shall be unloaded, moved from the dock, and then brought back to the dock if required to haul out any waste, tools, or excess materials.

2.4.5 Labeling of delivered items shall include the VA facilities contract number and VA purchase order number for identification and reference upon receipt of product.

Use of Warehouse

If the vendor requires the use of the Government’s activation contractor’s warehouse to meet the requirements of this contract the vendor must provide a certificate of insurance prior to the delivery and offloading of the item(s). This insurance certificate must be completed and presented to the activation contractor prior to delivery.

The vendor shall communicate through the VA and IOT&A POC any required coordination requirements.

Clean Up and Disposal

2.6.1 There are no dumpsters available for vendor use.

2.6.2 The removal of waste and/or excess material shall be conducted through the loading dock area.

Assembly and Installation Required (Yes ☒ No ☐)

2.7.1 The vendor is required to manage and coordinate installation at the VANWIHS Omaha VA Ambulatory Care Clinic with the COR or his representative IOT&A POC.

2.7.2 On-site assembly and installation of items, and performance of services identified in this document shall take place during normal business hours which are defined as: 8:00 AM to 4:30 PM Central Standard Time, Monday through Friday, and excluding Federal Holidays.

2.7.3 The vendor is required to define the need for a staging area to accommodate item assembly and installation, if needed. Post-award, this information will be confirmed with the vendor.

2.7.4 The vendor is required to all provide tools, labor, and materials to complete assembly and installation of the items detailed in this document.

2.7.5 The vendor shall protect all finished spaces and surfaces as required from delivery and installation damage. The vendor shall use covering and protection to the extent necessary to prevent damage to finished spaces. Any damage occurred during delivery and installation is the responsibility of the vendor.

The vendor shall be responsible for paying for and repairing any damage or noted deficiencies to finished spaces and surfaces that occur as a result of the vendor’s (or associated sub-contractors) installation.

2.7.6 During the entire duration of assembly and installation, the vendor shall have a competent representative on-site as the vendor’s contact and to serve as the interface between the vendor and VANWIHS. On-site representative can be the installer. All instructions provided from the COR to the representative will be binding as if given to the vendor’s main contact. The COR may provide specific instructions, however, only the Contracting Officer may change the terms or conditions of the contract.

Training Required (Yes ☒ No ☐)

2.8.1 The vendor is required to provide one (1) day of live clinical training on set up, operation, shut down, and troubleshooting procedures to all required staff.

2.8.2 The vendor shall coordinate training dates with the on-site Project Manager. Post-award, these dates will be confirmed with the vendor to meet the clinical schedule. Proposed training date shall occur after installation of equipment. Current timeframe of training is July 2020.

2.8.3 The vendor shall provide documentation and/or certification to each staff member that has successfully completed the training.

SCOPE OF WORK

JSN Nomenclature: M4266 - Pump, Volumetric, Infusion, Multiple Line

(Basis of Design: BD Alaris 8100 and 8015 PC and Pump Systems)

Salient Characteristics:

1. Shall operate from the same server as what is currently installed at the VA Medical Center in Omaha. An upgraded server will not be acceptable.

2. Shall include the latest software version, 9.33.

3. The CQI Reporter shall be included in the new software fleet.

4. Any additional required hardware shall be provided by the vendor.

5. Portable Infusion pump system with ability to continuously or intermittently deliver fluid, medications, blood and blood products.

6. LCD Screen that displays that displays the following:

a. IV drug or fluid name

b. Dose and rate

c. Color indicators of the channel status

7. Supports primary and secondary “piggyback” delivery

8. Adaptable to add on additional modules if need to. Support up to three (3) different modules (i.e.

SPO2, PCA, and Syringe setup).

9. Battery Operation:

Battery run time is a function of the number of modules attached and module activity. With a new, fully charged battery, the system operates as follows before a "BATTERY DISCHARGED" message occurs:

• 6 hours with one Pump module infusing at 25 mL/h

• 6 hours with one Pump module infusing at 25 mL/h and one Auto-ID module

• 3 hours with four Pump modules infusing at 25 mL/h

• 3 hours with four Pump modules infusing at 25 mL/h and one Auto-ID module

3.1.1 VA Nebraska-Western Iowa Healthcare System M4266

Total Quantity: 1

☐ Finish Sample Required if Checked ☒ Manufacturer Certified Installation Required if Checked ☐ BMET Training Required if Checked ☒ End User Training Required if Checked

10. Communication Data Port:

RS-232 with an RJ45 connector.

11. Electric Classification:

Class 1, Internally Powered Equipment Electronic Memory: The System configuration/data set is stored in compact flash memory along with operating software. The events and error logs are stored in the on-board flash memory in the PC unit and modules. This is nonvolatile memory and can be held indefinitely or until replaced with new data and not lost when power is turned off or the battery is in a weak/discharged state. Module-specific parameters are stored for eight (8) hours when system is turned off. After eight (8) hours of continuous off-time, or if a module is detached, module specific trend data (if applicable) and module-specific operating parameters are automatically purged. Compact flash memory: Stores application software, audio wave files, Data Set, and hex files data for operating system software, all needed to operate the System. On-board flash memory: Contains software needed to initially turn on the system. Stores boot software application, and events, errors, and battery logs.

12. Power requirements:

100 – 240V; 50/60 HZ