36A77619Q0143-022.docx

PERFORMANCE WORK STATEMENT

DEPARTMENT OF VETERANS AFFAIRS

Veterans Health Administration

VA Palo Alto Health Care System (VAPAHCS)

Project Title:

Palo Alto Basic Science Research Building Warehousing & Activation Services Performance Work Statement

Date:

June 3, 2019

PWS Version Number:

1.0 Objective

The purpose of this acquisition is to provide the Department of Veterans Affairs, Veterans Health Administration (VHA) with temporary storage and activation services for the Palo Alto Basic Science Research Building (BSRB). The objective is to have the project completely activated by opening day, projected November July2020 – September 2020. North American Industry Classification System (NAICS) code for these services is 541614, Process, Physical Distribution, and Logistics Consulting Services.

2.0 Introduction

A National Activations Office (NAO) was approved by the Under Secretary of Health in Fiscal Year 2012 to serve as a focal point for VHA medical facility activations. Activation is defined as the process of identifying, planning, managing, and executing the logistical and operational requirements to bring a new medical center into full planned operations. The medical center assigns VHA staff to an Activation Team which is responsible for managing the Activation Project and ensuring the Palo Alto Basic Science Research Building is in full planned operations on ‘Day One’ (opening day). Contractor services are often required to support the medical center's Activation Team.

3.0 Background

The Department of Veterans Affairs (VA) is constructing a new 95,000 GSF BSRB on the Palo Alto campus. This building will house a basement-level 50,000 square foot vivarium and two 22,500 square foot floors of above-ground wet laboratories with office and support spaces. Construction of the BSRB is estimated to be completed in December 2019 with activation completion estimated between July 2020 and September 2020.

4.0. Scope

The Contractor shall provide all resources necessary to perform building activation services for The VA Palo Alto Health Care System’s (VAPAHCS) new Basic Science Research Building (BSRB) located on the Palo Alto VA campus. Activation services include activities related to Warehousing and Warehouse support for items required to activate the BSRB. Items include Equipment, Fixtures, and Information Technology (IT). This scope of work includes, but is not limited to, inspecting, storing, moving, and installing new and existing Equipment, Fixtures, and IT items. Furniture will be installed by others; the contractor shall coordinate with furniture installers.

5.0 Applicable Documents

Applicable documents are listed below. Contractor shall use the most current versions of all applicable documents listed below.

6.0. Contract Type

Firm Fixed Price (FFP) Contract. This Contract is a 100% Service Disabled Veteran Owned Small Business (SDVOSB) set-aside under FAR Parts under 12, 13 and 37.

7.0 Non-Personal Services

In accordance with FAR 37.104 and 5 U.S.C. 3109, this requirement has been determined to be a non-personal services contract. A non-personal services contract is a contract under which the contractor personnel providing the services are not subject to continuous Government supervision and or control, either by the contract's terms or by the manner of its administration.

8.0 Organizational Conflict of Interest

Per FAR Subpart 9.5, Organizational Conflict of Interest, due to the requirement of the contractor providing support services for Furniture Fixtures and Equipment (FF&E) and the possibility that any FF&E may be available through the prime contractor or its subcontractors, which may be regarded as a potential conflict of interest as seen by the Contracting Officer (CO), neither the prime contractor nor its subcontractors or consultants may participate as an offeror, subcontractor, or consultant on any procurement of FF&E conducted by the prime contractor or its subcontractors/consultants under this contract.

a. Contractor to provide a complete list as part of the proposal submission of all proposed subcontractors in performance of this contract.

b. Contractor to provide notice to the contracting office immediately if any proposed subcontractors are changed during the course of the period of performance of this contract

c. If procurement related tasks are divided by prime and sub, contractor to provide a list of which activities are performance by which contractor

d. Contractor to mitigate any risk associated with an OCI. Non-disclosure agreements may become necessary as part of Contract award.

e. Contractor to work will all subcontractors in reviewing subcontract terms and conditions associated with the awarded Contract.

9.0. Period of Performance

This contract has a Period of Performance from date of award through September 2020. The Optional Task (“Moving with Live Animal Transport”) will have a Period of Performance set according to the activation schedule, but shall not extend beyond September 2020.

10.0 Location and Hours of Work

The Government will provide temporary office space at 3801 Miranda Ave., Palo Alto CA, in the VA Palo Alto BSRB. The office will be large enough to accommodate two (2) work stations. The Contractor shall be responsible for providing office furniture, software and equipment (e.g., computers, printers) and internet connectivity while working at the BSRB. Warehousing and warehousing services will take place at the contractor’s provided warehouse.

Normal workdays are Monday through Friday, except US Federal Holidays. Typical work days are eight (8) hours per day, forty (40) hours per week. Core hours of work are from 0700 to 1630 daily. All contract employees are expected to be available during core hours. Work shall not take place after normal working hours, on weekends, or on Federal holidays unless specified. Some weekend hours are expected (i.e., inventory services).

There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that the Department of Veterans Affairs follows:

· Six (6) Federal holidays are set by day of the week and month:

(1) Martin Luther King's Birthday - Third Monday in January

(2) Washington's Birthday - Third Monday in February

(3) Memorial Day - Last Monday in May

(4) Labor Day - First Monday in September

(5) Columbus Day - Second Monday in October

(6) Thanksgiving - Fourth Thursday in November

· Four (4) Federal holidays are set by date. If any of these dates fall on a Saturday, the Friday before shall be observed as a holiday. If any of these dates fall on a Sunday, the following Monday shall be observed as a holiday.

(1) New Year's Day - January 1st

(2) Independence Day - July 4th

(3) Veterans Day - November 11th

(4) Christmas Day - December 25th

11.0. Travel

The Government anticipates travel under the PWS to perform the tasks associated with the effort, as well as to attend program-related meetings throughout the period of performance. Travel costs will be awarded on a firm fixed price basis.

The Government will not reimburse any living or relocation costs of contractor employees. The primary place of performance is at the location identified in section 5 above. It is the responsibility of the contractor to mobilize employees and pay living expenses for non-local employees. Local travel, within a 50-mile radius from the place of performance or the relocation of contractor personnel from other geographic areas for the purpose of staffing the contract is considered the cost of doing business and is not subject to reimbursement. The Government will not pay travel charges for travel to and from the contractor employee’s home and government office or to and from one company building to another.

12.0 Contractor Personnel, Disciplines, and Specialties

The contractor shall provide the necessary qualified personnel, materials, resources, and infrastructure to manage, perform, and administer the contract. The contractor shall accomplish the assigned work by employing and utilizing the identified key personnel with appropriate combinations of education, training, and experience as well other identified personnel with education and experience appropriate for the task assigned.

The contractor personnel should have proven experience with scientific laboratory and vivarium projects and have the appropriate client references, educational background, certifications, and experience to demonstrate expertise in their field. The CO reserves the right to determine whether the team members meet the requirements of the contract.

The contractor shall include a designated Project Manager (PM) serving as the Government's primary point of contract and responsible individual for overall coordination and scheduling of the contract team's work.

12.1 Key Personnel

The personnel identified herein are considered essential to the work being performed. In the event changes to key personnel are required during the performance of this contract, replacement key personnel must meet or exceed the experience and qualifications of the individual the contractor included in its proposal submittal. Prior to substituting, removing, replacing, or diverting any key personnel, the contractor shall notify the CO 10 working days in advance. The contractor shall submit to the CO the resume of the replacing individual that demonstrates skills and background at least equivalent to those of the individual the contractor included in its proposal. The CO will evaluate the replacing person's resume to determine the experience and qualifications of the replacement are equal or exceed those of the person's resume submitted with the contractor's proposal for that position.

For the purposes of this contract, key personnel are listed below:

· Project Director

· A minimum of ten (10) years of experience in Project Management

· A minimum of five (5) years of experience, specifically in scientific research building initial outfitting, transition, and activation services

· A minimum of three (3) years of experience working in a federal scientific research environment

· Certified Project Management Professional (PMP) or PMP equivalent 1) FAC-P/PM; (2) DAWIA – Program Manager Level 2 or 3; and (3) certifications identified at https://www.pmpro.org/getting-started/alternatives-to-the-pmp-credential-a-comprehensive-guide/

· Well versed in scientific research infrastructure, operations, and/or practice and have direct experience in transition activities

· Project Manager

0. A minimum of five (5) years of experience in Project Management

0. A minimum of three (3) years of experience in scientific research initial outfitting, transition, and activation services

0. Certified Project Management Professional (PMP) or PMP equivalent 1) FAC-P/PM; (2) DAWIA – Program Manager Level 2 or 3; and (3) certifications identified at https://www.pmpro.org/getting-started/alternatives-to-the-pmp-credential-a-comprehensive-guide/

0. Experience in activating Federal scientific research facilities

0. Well versed in scientific research building infrastructure, operations, and/or practice and have direct experience in transition activities

· Senior Transition Planner

0. A minimum of three (3) years of experience in transition planning and relocation services on multi-phased scientific research building projects

0. Experience in Federal research setting

0. Well versed in conceptual advance planning, identifying occupancy milestones, detailed implementation planning and move sequencing, preparation and setup, compiling documents of detailed move plans for each department impacted, relocation execution, lessons learned documentation and post-move cleanup

· Senior Move Coordinator

· A minimum of three (3) years of experience in move coordination on multi-phased scientific research building projects

· Shall be organized, detail oriented, and have good communication skills

12.2 Employee Identification

All contractor employees working at a Government facility shall wear company Identification and Government issued identification to distinguish themselves as contractor personnel. When conversing with Government personnel during business meetings and over the telephone, contractor employees shall identify themselves as such. Where practicable, contractor employees occupying space within a Government facility should identify their workspace area with their name and company affiliation.

12.3 Conduct of Personnel

The CO may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security violations, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Contractor employees shall be subject to dismissal from the premises upon determination by the CO that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by this contract. See Attachment C for VAPAHCS Rules of the station.

13.0 Contract Kick-Off Meeting

The Government activation team will schedule an onsite Kick-Off meeting for this contract after award. Attendees may include the Contractor, key stakeholders and subject matter experts, NAO Program Manager, COR, and the CO. The Contractor, in collaboration with the COR and CO, shall coordinate dates and an agenda. The Contractor is to provide an agenda to all attendees prior to the meeting. The Contractor is to provide meeting minutes within three (3) business days after the Kick-Off meeting. At the Kick-Off meeting, the Government will discuss administrative functions (i.e., security background process, reporting, COR responsibilities, invoicing, deliverable submission process), and contractual expectations as well as a possible site visit. The Contractor shall be prepared to present the details of the intended approach, work plan, and project schedule, as well as make personnel introductions and have the opportunity to clarify contract requirements and expectations. A contract gap analysis may be a topic of discussion depending on relevant attendees. If an on-site Kick-Off meeting is not feasible, a teleconference may be set up.

14.0. Specific Tasks and Deliverables

14.1 Comprehensive Project Management Services

The Contractor shall support the VA Palo Alto Health Care System Activation Team by providing activation services as identified below. The Contractor shall utilize Project Management Institute (PMI) best practices to manage cost, schedule, quality, risk, and resources.

The Contractor shall support the development of contractual deliverables, produce and/or review products for Government use during the Project Planning Phase. The contractor shall develop and maintain a Project Master Plan including the reports and plans in the Planning and Management Deliverables list.

The Contractor shall provide expertise to support contract execution per Installation Plans and Equipment Lists (Attachment A Installation Plan, and Attachment B Equipment Lists), support all program milestones, and provide support for briefings and meetings as required. The Contractor shall submit a Monthly Status Report to communicate to the VA the status of the project, progress, and lessons learned.

The PM designated to serve as the Government’s primary point of contact shall be responsible for the overall coordination and scheduling of the contract team's work. The PM shall not be reassigned without notification to the CO. The PM must be onsite to facilitate, schedule, and lead regular meetings with VA Palo Alto Health Care System Staff to ensure the timely and effective completion of tasks and deliverables required by this contract.

In addition to the plans, schedules, and report requirements detailed in the deliverable schedule, the following additional guidance shall be followed for submission of Information Sharing, Activation Project Schedule (APS), and Meeting Facilitation:

Activation Project Schedule (APS): The Contractor shall develop and update a detailed APS. The APS shall track all major milestones to demonstrate effective management and execution of the project by the Contractor. The APS shall identify any delays or potential delays to the project. The APS shall include dates from the construction schedule through project completion, to include close out activities. The APS must identify key tasks, start and completion dates, and duration of tasks to be completed by the Contractor. The Contractor shall annotate any schedule deviations in monthly reporting.

Meeting Facilitation Services: The contractor’s Project Manager shall schedule meetings with key stakeholders and appropriate personnel (to be identified by the Government). Where meeting frequency is not specified herein, the contractor shall establish the meeting frequency in a manner that ensures the ability to meet the requirements of the PWS. Contractor shall prepare and distribute an agenda and meeting minutes for the weekly meetings; distribute weekly meeting minutes electronically; and transmit electronically weekly meeting agendas and minutes. See Attachment D for meeting minutes template.

The contractor shall prepare meeting agendas which shall be distributed electronically to attendees 24 hours prior to the subject meeting. The contractor shall prepare meeting minutes. Meeting minutes shall document the purpose of the meeting, discussions, and decisions reached. When applicable, meeting minutes shall include "ACTION ITEMS" to include a description of the item, the responsible individual(s), and due date. Meeting minutes will be distributed to attendees for review and approval.

Project status meetings shall cover, at a minimum, changes to schedule, risk, status of current action items, estimated completion and gateway reviews. Project status meetings are to occur every week at location specified by COR or via telephone.

PROJECT MANAGEMENT DELIVERABLES

Established: 10 calendar days after award

Subsequent submissions: Due monthly NLT 2nd day of month

The transition plan should, at a minimum include a:

· Inventory Management Plan

· Delivery and installation plan

· Move Plan

· Quality Assurance Plan

· Staffing Plan with Labor Rates

· Government acceptance plan

· Temporary building protection plan

· Security plan

· Sequencing and outfitting plan

· Calibration and testing plan

· Department master move schedule

· Cleaning and housekeeping plan

· Training plan

· Lessons Learned

Established: 30 calendar days after award

Subsequent submissions: Update as required

Established: 30 calendar days after award

Subsequent submissions: Due monthly NLT than 2nd business day of each month

· not be completed on time. Proposed execution schedule will be evaluated as part of the technical factor;

· not finish within budget;

· generate change orders;

· result in owner dissatisfaction;

· result in poor quality of services; and/or

· any other areas identified by the Activations Contractor.

Risk Management should be a regular coordination meeting agenda item to ensure Risks are being managed per the RMP. The RMP shall be updated as additional risks are identified through coordination meetings or day to day project execution.

Established: 30 calendar days after award

Subsequent submissions: Update as required

Subsequent submissions:

Due monthly NLT 2nd day of month with Monthly Status Report (Deliverable 004)

14.2 Comprehensive Warehouse and Warehousing Services

The Contractor shall obtain, insure, and manage an offsite warehouse within a 30-mile radius of the VA Palo Alto. The size of the warehouse (square footage) shall be estimated by the contractor based on the Government provided Attainia equipment list (Attachment B) and the Installation Floor Plans (Attachment A). The Contractor shall provide comprehensive Warehousing services to include receiving equipment, supplies and IT items (stored in a separate secured cage within the warehouse) into the warehouse as well as tracking and receiving through a contractor provided inventory management program.

Warehousing shall include all necessary receiving, inventorying, storing, and all transportation and logistical services as required under this PWS. The warehouse shall have a monitored burglar alarm, climate control, smoke alarms and a sprinkler system throughout in accordance with applicable Federal and State regulations; and shall be clean, dry and free of debris and vermin. Utilities and services shall be included in the lease rate, including janitorial, lighting, climate control, trash removal, bathroom facilities, etc. Temperature within the warehouse shall be maintained between 64 and 78 degrees, and no more than 60% humidity.

The warehouse space must be in a quality building of sound and substantial construction; either a new building or one that has gone through recent rehabilitation. The warehouse shall be free of asbestos. The Lessor shall provide a valid occupancy permit for the intended use, and shall operate the building in conformance with federal, state, and local codes and ordinances. The warehouse shall function as an intermediate delivery point between manufacturers and VA for the items identified in the VA-provided equipment lists.

The Lessor shall provide a level of security which reasonably deters unauthorized entry during regular and non-duty hours. The Government considers security alarm and a surveillance system reasonable. Overall security shall also include deterring loitering or disruptive acts in and around the space during duty hours. The warehouse shall be alarmed with 24-hour monitoring, and the Lessor shall be responsible to maintain the area in a condition that protects the property stored in the space. The contractor shall ensure that VA items be separately warehoused in a designated area, physically separated from the rest of the warehouse.

The total value of items to be warehoused during the period of performance is not to exceed $10M. The Contractor must provide proof of full value replacement and liability insurance up to the value of the commodities stored. The Commodities stored by the Contractor shall be free from damage, including damage from inclement weather, casualty, fire, flood, theft, etc. Contractor must also provide proof of injury insurance.

Semi-Trailer truck staging area should include parking for at least two semis and two passenger vehicles. It shall have a minimum of one loading dock for the exclusive use of the Government. Dock height and configuration shall be standard for semi-trucks. The warehouse space shall be accessible via the loading dock and shall have garage doors for easy loading and unloading. The delivery route shall be unobstructed, level, and connected to all leased spaces within the warehouse. Truck turning radius shall be a minimum of 40 feet, sized for straight traffic for loading docks designed for semi-trucks. One-way design for service traffic is preferred to avoid the need for large turning radiuses.

The usable square feet of warehouse floor space should be expandable and shrinkable based on need and lifecycle of the activations project. The warehouse space shall include a furnished, lockable office and secure internet access for the inventory system.

The contractor shall be granted ‘read only’ access to this project’s Attainia equipment database. Contractor shall use Attainia to access and coordinate information on quantity, installed locations, sizes, cut sheets and brochures, of equipment fixtures and IT items. Existing relocated equipment will not be stored in the warehouse.

The contractor shall provide all materials handling equipment (MHE) needed to receive, store, and deliver equipment fixtures, and IT, as well as high-value, sensitive scientific equipment; and shall receive, chronicle, and store items at the warehouse until the items are transported to the project site for installation. The warehouse shall be made accessible to VA IPT personnel for property receiving, asset tagging, accounting and incoming inspection at the warehouse.

The contractor shall perform a visual inspection of delivered items to identify possible damage prior to acceptance and shall notify the COR daily of any items that are not accepted due to damage. The Contractor shall notify the COR of damage detected after acceptance of items.

Warehousing and Warehousing Services Deliverables

a. PO number

b. Vendor

c. Quantity

d. Date received

e. Current location (e.g., at storage facility, delivered to site)

f. Date delivered to site

g. Scanned shipping documents

Established: Contract Award + 14 days

14.3 Comprehensive Delivery and Installation Services from Warehouse to New Facility Provide comprehensive services to support building activation phases, delivery, installation, inspection and associated services necessary to meet functional requirements of the facility. The Contractor shall perform an on-site inspection with the COR prior to the commencement of the Delivery and Installation Phase to assess, verify, and confirm existing site conditions.

The Contractor shall provide six (6) Apple 9.7inch 256GB iPad Pro hand-held computer tablets with keyboard and folio cases with PlanGrid installed and an unlimited LTE data plan for the VA’s use during the activation project for the Government’s use.

The contractor shall use PlanGrid (with user licenses for up to six Government personnel), a Web-based application, for tracking building damage and discrepancies. The Government will upload installation floor plans on Plan Grid for the contractor’s use. PlanGrid provides automatic email updates to designated members as floor plans are uploaded and marked-up.

The contractor shall use PlanGrid to track and manage the installation of Equipment. The Government will upload installation floor plans on Plan Grid for the contractor’s use. PlanGrid provides automatic email updates to designated members as floor plans are uploaded and marked-up.

Prior to starting Delivery and Installation, the contractor shall walk the BSRB with the COR and note any damage to the building prior to Delivery and Installation. The Contractor shall provide wall and walkway protection, by installing Masonite and ram boards to protect walkways, doors, elevator cabs and walls in high traffic areas as mutually agreed by the Contractor and the COR.

The contractor will deliver and install fixtures, equipment from the warehouse to the site in accordance with the approved Delivery and Installation schedule. The Contractor shall notify and coordinate with the COR at least three business days in advance of the day and time of the start of delivery. Contractor to also provide information of the size and quantity of trucks expected to enter the Palo Alto VA campus.

The Contractor shall coordinate with the COR and furniture contractor delivery dates and times, which will occur during the delivery and installation period. The Contractor shall coordinate with the COR and scientific equipment vendors, who will be delivering and installing equipment during the same time-period.

The Contractor shall coordinate with the COR on staging and storage locations at the new site prior to start of delivery and installation.

The Contractor’s Project Manager and other relevant contractor personnel shall participate in weekly coordination meetings with the COR during the Delivery and Installation Phase – all activities described below shall be in accordance with the approved Delivery and Installation plan.

The contractor shall be responsible for damage to equipment, fixtures, and IT items, building infrastructure and work site caused by the contractor, and record in PlanGrid all damage to equipment, fixtures, and IT items. Any damage must be reported to the COR. The Contractor shall replace equipment, fixtures, or IT items that were damaged by the Contractor with identical equipment, fixtures or IT items, or propose a repair that will not void item warranty.

The Contractor shall provide appropriate material handling equipment (MHE) required to move and install items per the installation plans. The Contractor shall transport and install warehouse stored equipment, fixtures, and IT items, to agreed-upon staging areas or storage areas, and from there to locations within the building as shown on the installation plans. The Contractor shall maintain all building path of egress requirements at all times. The Contractor shall remove all trash and recycling from the site daily and keep the work site clean of all other debris.

The BSRB is wired for two separate data network systems: VA data network, and Stanford LAN. All items requiring connections to building data ports will be connected by either VA IT personnel or, if the item is to be connected to the Stanford LAN, by Stanford IT personnel. The Government will provide a list of items connected to the Stanford LAN. The Contractor will coordinate with VA IT department for items that require VA IT support or IT install. Contractor is required to deliver and set up IT equipment for VA IT to connect. Where applicable, Contractor shall install equipment and fixtures per manufacturer’s installation specifications. The Contractor shall coordinate with manufacturer’s technicians when installing items that require manufacturer oversight. For items that require manufacturer installation, the Contractor to coordinate.

Where applicable, the Contractor shall assemble equipment and fixtures per manufacturer’s specifications, including seismic anchoring in accordance with California Administrative Code Title 24, Part 2. The Contractor shall provide all materials and equipment required to satisfy seismic bracing requirements, including steel brackets, Unistrut rails, and fasteners appropriate for anchoring to concrete and wall studs or backing. See Attachment A for the detail sheet for seismic bracing requirements.

DELIVERY AND INSTALLATION SERVICES DELIVERABLES

The Contractor shall provide six (6) Apple 9.7inch 256GB iPad Pro hand-held computer tablets with keyboard and folio cases with PlanGrid installed and an unlimited LTE data plan for the VA’s use during the activation project.

7 calendar days prior to day one of Delivery and Installation

The Contractor shall record pre-existing work site damages in PlanGrid prior to the commencement of the Delivery and Installation Phase, and generate a report using this data.

7 calendar days of Delivery and Installation

7 calendar days of Delivery and Installation

Updated daily

15.0 Optional Tasks

Optional tasks are pre-priced and will be exercised via modification to the existing contract, once the activation schedule is approved and services are required. The period of performance for the optional tasks will be from date of modification award through the end of the activation period, which will be identified in the approved activation schedule.

15.1 Move Services of Existing Equipment and Supplies from Existing Laboratories and Vivarium to BSRB Provide move services to relocate items from Buildings 4 and 100 (existing laboratories) and 54 (existing Vivarium) on the Palo Alto VA campus, to the new Research building at the Palo Alto VA campus, less than a mile away. In addition to scientific and vivarium equipment, approximately 500 end-user packed, banker sized boxes are to be relocated. All existing relocated items shall be transported and placed in locations identified by the COR. The Contractor shall inspect existing equipment and other items that the COR has identified are to be moved to the new building and record any damage prior to moving.

The Contractor shall coordinate with COR to package, transport, deliver and install in the new BSRB, existing sensitive, high-value scientific equipment. In addition, the Contractor shall package, transport, deliver and install up to forty (40) existing full-height laboratory freezers and their frozen contents, currently in Buildings 4 and 100. Some existing equipment is to be packed and relocated by the manufacturers - this equipment is identified on the Installation Plans (Attachment A) with a yellow dot. Existing high-value scientific equipment to be moved by the Contractor is identified with a red dot on the plans. Smaller existing relocated equipment and boxes are not shown on the plans. They are listed in this section of the PWS for pricing purposes.

The contractor shall ensure that all VA-affixed barcodes and tracking devices are not damaged while performing move tasks. The Contractor shall coordinate with COR and VA IPT for property asset tagging and accounting prior to moving items from Buildings 4 and 54.

15.1.1 Existing equipment to be relocated

Existing Equipment relocated to new Vivarium (not shown on installation plans)

25 double sided cage racks 14 half cage racks 15 floor standing air handling units 2 wall-mounted (Skyflow) air handling units 11 bulk trucks with supplies 4 water bottle trolleys 1 logistics rack

Existing Equipment relocated to new Behavior Suite within new Vivarium (not shown on installation plans)

Von Frey stands for mechanical sensitivity testing mice (3) and accessories Hargreaves radiant heat testing apparatus and controller, accessories DigiGait gait analysis machine with computer Med Associates (Beam based) mice place preference boxes (2) with controllers, computer Running wheel cages with controllers.

Fluid percussion device Conditioned place preference operant boxes for rats Zero Maze for rats Columbus instruments running treadmills Leica controlled cortical impact device and accessories (2)

Existing High-Value equipment to be relocated by Contractor to Vivarium and Levels 1 and 2 (marked with red dots on installation plans)

Faxitron DEXA Scanner Azure Imager Keyence Microscope LN2 Dewars 10X Genomics (Approximately 40) -80 Freezers and their contents

Boxed Items

Approximately 500 end-user packed boxes to be relocated to Vivarium and Levels 1 and 2 (not shown on installation plans)

15.2 Live Animal Transport

The Contractor shall transport live animals (mice and rats) in their cages mounted to racks, from loading dock of existing vivarium (Building 54), to loading dock of new BSRB; within the Palo Alto VA campus. VA vivarium personnel will package, load and unload animals and equipment, and install in the BSRB vivarium. Cages and racks will be provided by the VA.

Prior to transporting animals, the new Vivarium will need prepped. This includes a deep clean of the new vivarium with vaporized chlorine dioxide, hydrogen peroxide, 1:10 bleach, or a quaternary ammonia compound. Testing will be performed by vivarium staff after deep clean.

Due to animal care requirements, trucking of live animals will be phased over a month-long period of time. 4 racks of caged animals will be moved at one time, totaling approximately 16 trips from building 54 to building 710 over one month. The trip mileage from the old facility to the new facility is approximately 1 mile.

The Contractor shall provide a truck with the following characteristics:

· 40 feet long

· Has lifting mechanism so that cage racks can be easily transferred in and out of truck

· Cargo area is enclosed

· Cargo area shall be sanitized with hydrogen peroxide or chlorine dioxide fogging

· Cargo area shall be temperature controlled, to maintain a temperature range between 26 and 30 degrees Celsius (78.8 – 86 degrees Fahrenheit)

· Cargo area shall allow securing of racks to sides of trucks

Move & Live Animal Transport Deliverables

15.3 Move, Delivery and Installation Close-out

Contractor to provide project close-out services which consist of coordinating the final inspection, testing, and certification of all installed equipment and fixtures, and to obtain VA activation team sign-off on all items. The Contractor shall resolve items on the punch-list report within the scheduled close-out time period. The Contractor shall remove all recycling and waste materials, site preparation and building protection materials, including wall and walkway protection, within a week of resolving all punch list items, unless otherwise directed by CO. After materials are removed, the Contractor shall provide cleaning of the building and installed items. The Contractor shall deliver all excess fixtures, equipment and IT items to a VA facility located in Mountain View, CA, about 7 miles from the Palo Alto campus. The Contractor shall turn all equipment and IT item operating manuals over to the VA COR upon close out activities.

MOVING, DELIVERY AND INSTALLATION CLOSE-OUT DELIVERABLES

End of Project Close-out Date TBD

16.0. Deliverables

Submittals are required deliverables mutually agreed upon within the contract. Submittals have established delivery schedules as specified in the PWS. Failure to comply with these delivery schedules makes the contractor delinquent in performance. Such tardiness will be annotated in the contractor Performance Assessment Rating System (CPARS) interim and/or final ratings.

16.1 Deliverable Formatting

The contractor shall provide deliverables as described in this PWS. Delivery schedule for deliverables are identified in the PWS. Due to the variations in project schedules, construction timelines, etc., deliverable due dates may be adjusted with prior notification and approval by the VA CO. For deliverables with a schedule yet to be determined, a mutually agreed upon schedule and/or format will be determined during the performance period. The agreed upon date must not delay the project schedule and must be tracked in the Activation Project Schedule for verification. Deliverables with a schedule and/or format to be determined are identified as "TBD" in the PWS.

Reports and documents delivered by the Contractor in performance of this contract will be considered "technical data" as defined in the applicable "Rights in Data" clause of the contract. All documentation shall reflect the latest version number, unless specifically directed otherwise by the Government. All documentation shall be prepared in accordance with standard industry practices, ensuring electronically produced documents, which reflect logical flow of material, tables of contents, indices, and page numbering. The unexcused failure to comply with the delivery schedule makes the contractor delinquent in performance. Such tardiness will be annotated in the Contractor's past performance evaluation.

The Contractor shall deliver documentation in electronic format unless otherwise directed in the solicitation/contract. Contractor may be required to submit deliverables using software, such as MS Word 2010/2016, MS Excel 2010/2016, MS PowerPoint 2010/2016, MS Project 2010/2016, MS Access 2010/2016, MS Visio 2010/2016, AutoCAD 2010/2016, Adobe Postscript Data Format (PDF), Adobe Acrobat Pro, Revit 2010/2016, SPEXX, Submittal Exchange or similar, and Bluebeam, unless otherwise directed in the PWS, solicitation, or contract. All deliverables must be submitted in an editable format, such as Word. Example, PDFs are acceptable for final deliverables, as long as the Government is provided an editable version, should edits be required by the Government

The contractor is responsible for determining additional software needs, acquiring the software licenses, installing and maintaining necessary software (to include PlanGrid) throughout the project.

16.2. Files

The contractor shall maintain complete and accurate files of documentation, records, copies of original results…