35687_ITA.docx

Department of Transportation Procurement Office 355 Capitol St. NE, MS#51 Salem, OR 97301 Phone: 503.871.2266 Laurie.A.Stumpf@odot.oregon.gov ***Electronic Notice Only***

OREGON DEPARTMENT OF TRANSPORTATION

Notice of Intent to Award, Mini-Solicitation 35687 / 73000-00007022 DATE: September 118, 2023 TO: Kittelson and Associates, Inc.

SUBJECT: Intent to Award, City of Dallas Transportation System Plan Update Kittelson and Associates Inc. is the top ranked firm selected for negotiations of a Work Order Contract (WOC) to provide Personal Services as specified in the above referenced Mini-Solicitation. The scores and rankings of all Proposers are shown in the score matrix accompanying this notice. The award submittal requirements stated in the Mini-Solicitation are summarized on Attachment 1 (page 4) of this notice.

Mark Bernard will be the ODOT Project Manager (PM) for this Project. ODOT’s PM will initiate contact with Consultant and will be the primary contact for negotiation of the statement of work (SOW), schedule of performance and costs under the WOC. Following discussion and agreement on the SOW, a Breakdown of Costs (BOC) must be completed (using the BOC, BOC-CPFF or BOC-NBR as applicable) and submitted to ODOT’s PM. A BOC must demonstrate subcontractor utilization to meet the Disadvantaged Business Enterprise (DBE) goal set forth in the Mini-Solicitation and DBE goals must be submitted to the Office of Civil Rights (OCR) for approval prior to WOC execution.

To set expectations for the contracting phase, listed below is a schedule for completing the SOW, preparing a BOC, completing negotiations, and securing approvals for both the Consultant and ODOT to follow:

Respond to BOC, billing rates, negotiate, and

Submit for legal sufficiency

ODOT PM / OPO

OPO

Within 5-10 days of Consultant submission of the BOC (days depend on the size and complexity of the project)

Negotiations are anticipated to be completed (ready to submit to for legal sufficiency) within the schedule set forth in this notice.

If the schedule for negotiations cannot be met and the Consultant and ODOT are negotiating in good faith, additional time may be mutually agreed upon.

If agreement on costs, tasks, or other WOC requirements cannot be reached within this time frame, ODOT may terminate the negotiations and begin negotiations with the next highest ranked firm as provided in the solicitation and governing Oregon Administrative Rules (OARs).

Note that no work is authorized until the WOC is executed and Consultant has received a written NTP from the ODOT PM.

ODOT would like to thank each Proposer for your time and efforts in preparing a response to this solicitation.

Sincerely, Laurie Stumpf, OPBC, OCAC Contract Coordinator | ODOT Procurement Office 355 Capitol Street NE, MS 5-1, Salem, OR 97301 Cell Phone: 503-871-2266|Laurie.A.Stumpf@odot.oregon.gov

Attachment 1 – Award Submittal Requirements Please email to me, the Contract Coordinator, the following items.

· Final Breakdown of Costs

· Final SOW

· Committed DBE Breakdown & Cert. Form(s) and email approval from OCR

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Level 3 - Restricted

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