351-60-03 Sprayer UTV 100gl Pony pump ~1.docx

Specification No. 351-60-03

Specification No. 351-60-03 Specifications and Questionnaire for a UTV Mount Liquid Sprayer State of Illinois Department of Transportation Bureau of Business Services Specifications and Questionnaire for a UTV Mount Liquid Sprayer

August 2020 This specification and questionnaire covers a tank and spray apparatus for use in Department of Transportation vegetation maintenance operations. The Department of Transportation is specifying acceptable units by required accessories as outlined below.

Each bidder shall submit with their bid a set of descriptive literature and specifications describing all the equipment and options proposed. This information shall be clearly marked to indicate the make, model, and accessories proposed to be furnished.

Bidders quoting on equipment must submit with their bid written proof of the following:

· The manufacturer of the equipment proposed has been actively involved in the manufacture of the equipment called for in the questionnaire for a period of not less than 5 years.

· Parts and service for the equipment proposed are readily available to the State of Illinois.

It is the responsibility of each bidder to complete and return this questionnaire with the bid.

Unless otherwise specified, the proposed equipment shall be complete in all parts and ready for immediate use upon delivery.

Bidders are advised to carefully read these specifications as changes have been made since the last solicitation issue.

Proposed with this Bid:

The Illinois Department of Transportation reserves the right to waive minor informalities, deficiencies or technical variances which by their nature are restrictive to a given manufacturer, if in its’ judgement, it would be in the best interest of the State to do so and it would not prejudice the rights of other bidders.

Serviceability will be a factor in award. Successful bidder shall either be able to provide service after purchase or shall indicate other qualified service facilities able to service equipment, within a reasonable period of time at agency locations. Bidder shall provide documentation and enumerating service locations. A Review of the bidder's ability to provide prompt parts and service to the State of Illinois and in particular to the delivery location, will be considered in determining award.

Bids will only be accepted from established manufacturers or their authorized dealers. Any dealer submitting a bid hereby guarantees that it is an authorized dealer of the manufacturer and that the manufacturer has agreed to supply the dealer with all quantities of products required by the dealer in fulfillment of its obligations under any resultant contract with the State. Bidder must submit authorized dealer letter upon request.

Warranty:

Unless otherwise specified, Manufacturers’ standard warranty shall be provided. Bidder shall attach copies of warranty with their bid. Warranty shall commence at the Illinois Department of Transportation in-service date. If any equipment fails to conform to the warranties during the applicable warranty period, the Vendor or Manufacturer will adjust, repair or replace the equipment at no charge to the Department as soon as possible upon notice from the Department. Equipment shall be repaired on-site and will be performed at no additional cost to the Department.

The Vendor may provide or perform warranty service at a dealer location within the Districts geographic region if on-site repair is not possible. Vendor shall facilitate pickup and delivery of equipment at Vendor's cost if warranty repair(s) are made off-site during the warranty period. The contract Vendor is responsible for any failure of their allied or sub-contractors’ fulfillment of said warranties. Failure to provide this service shall result in a “Complaint to Vendor” that could affect future bid awards.

Delivery:

It will be the responsibility of the successful vendor to guarantee delivery within the quoted time and to require allied manufacturers or suppliers to complete the installation of auxiliary equipment in accordance with the quoted delivery time.

Failure to comply with the quoted delivery time because of delays resulting from the inability of suppliers of allied equipment such as bodies, snowplows, spreaders, etc., may be reason to refuse to consider similar items from those suppliers on future bids.

All equipment provided by the Vendor and the sub-contractor(s) shall be fully operational when delivery is made. Any noted defects at the time of delivery shall be addressed by Vendor in the first 30 days of in-service.

Bidder/Vendor acknowledges the requirements above. Yes |_| No |_|

Note: If the equipment proposed exceeds the minimums called for in the specification please do not mark NO. Mark Yes and explain with a short comment on how it exceeds.

Tank:

The tank system shall consist of a single tank, mounted on a self-supporting framework, with molded in sump, plumbing, nozzles, pump and all mounting hardware for applying vegetation control products. The pump must not pressurize the tank. The framework shall easily slide into a UTV rear cargo area.

The following accessories and options shall be included with the sprayer assembly:

The tank shall be a natural translucent color so the liquid level can be seen inside the tank, molded of high-density polyethylene resin with UV protection. The tank shall be warranted for 3-years.

The tank shall have molded-in sump/drain and have an approximate capacity of 100 gal. The tank shall include “wiffle-ball” style baffles to inhibit excessive sloshing and motion while stopping and turning.

The tank shall have molded-in gallonage markers.

Complies: |_| Yes |_| No The tank shall have a minimum 6” diameter opening with screw-type vented lid.

Complies: |_| Yes |_| No The tank shall be securely mounted to the skid frame with a minimum of two 1-1/2” stainless steel, powder coated or galvanized straps secured by J-bolts equipped with “Ny-Lock” nuts or equal fastening to secure the bottom of the tank to the framework.

Complies: |_| Yes |_| No Tank Framework:

The framework assembly shall be constructed using flat, channel or tubular steel, stainless steel or aluminum members. Welding shall conform to Certified AWS standards and practices. All sheared or cut edges shall be ground, radiused, or “eased” to prevent injury.

Complies: |_| Yes |_| No

All parts normally painted shall be cleaned, prepped and powder coated or hot dipped galvanized. All fasteners, washers and hardware items shall be plated for corrosion resistance.

Complies: |_| Yes |_| No

The framework and system shall not exceed 42” wide by 48” long for use in UTV machines.

Complies: |_| Yes |_| No The framework shall be able to support tank assembly at maximum capacity.

Complies: |_| Yes |_| No

Plumbing:

All plumbing components used shall consist of corrosion-resistant reinforced polypropylene, nylon or PVC.

Plumbing construction shall allow for “in the field” repairs and not require unit to be removed from UTV or require specialty tools.

A drain/fill valve(s) shall be located for easy access. 2” drain valve on side of tank with banjo quick connect (or equivalent).

Complies: |_| Yes |_| No The pump shall be a Comet APS 41 diaphragm pump or equal driven by a Honda GX160 or equal pony motor meeting the following:

· Max Pressure-580 PSI

· Max Flow-10.8 GPM

· Max RPM-550

· Inlet-1"

· Outlet-3/8"

· Bypass-1/2"

· Pump-Anodized Aluminum

· Diaphragm/Seal- MaterialBuna

· Oil Capacity-16.9 fl oz

· Weight-22 lbs

· Features DURAphragm Technology™

The pump shall be plumbed to provide jet agitation.

Complies: |_| Yes |_| No Strainer(s) shall be placed in the line between the tank and the pump.

Complies: |_| Yes |_| No Boomless Spray System:

The sprayer system shall be plumbed to allow left, right, center or a combination of all three with TeeJet 433 Series motorized ball valves. TeeJet or equal boomless nozzles shall provide an approximate spray pattern of 30ft. Boom shall fit in a 2” wide receiver hitch and can be adjusted from 24” to 48” height. Boom needs to be plumbed up to electronic valves with quick disconnects

Control Assembly:

The control assembly shall be an in-cab model TeeJet 744A or equal model with pressure gauge. Shall allow control of left, right, center or combination of all.

Hose Reel and Spray Wand:

A 100’ spring loaded hose reel with 3/8” high pressure hose and Hudson GES 505 Spray gun with 38602 tip (or equivalent) mounted above engine and pump. Hose reel shall be mounted on framework with separate manual ball valve shut-off for hose replacement or gun maintenance in the field.

Fresh Water Rinse System:

A 2.5-gallon fresh water rinse system shall be provided and installed at the highest point on sprayer. Rinse system shall include extended spigot for single hand operation. The tank or jug shall be removable from mounting system.

Delivery:

This unit is to be delivered in first-class operating condition with acceptance subject to Department of Transportation inspection and approval.

Complies: |_| Yes |_| No The unit shall be delivered fully serviced and ready for operation. All wiring and plumbing connections shall be clearly marked/labeled for proper connections to the tractor. All connections on the unit itself shall be connected and ready for use.

Complies: |_| Yes |_| No Two (2) copies of all operators’ manuals, parts lists, electrical schematics, and warranty information shall be provided at time of delivery.

Complies: |_| Yes |_| No Note: The manuals, parts lists, and service or shop manuals listed above may be furnished on flash drive in lieu of paper.

One session of instruction and training by qualified factory and dealer personnel covering operation and maintenance of the machine shall be provided. A video or PowerPoint presentation including operation and maintenance of the product shall be included.

Complies: |_| Yes |_| No Standard tool kits or special tools required for service or maintenance shall be provided.

Complies: |_| Yes |_| No |_| Not Required

Requirements Covering Items Detailed Above:

All equipment cataloged as standard or safety related shall be furnished and in place and shall be included in the purchase price of the unit. Any parts, tools, and/or accessories not specifically called for but required for proper operation shall be provided.

Complies: |_| Yes |_| No Since the continuous operation of this equipment is of the utmost importance and generally of an emergency nature, it is necessary that the successful bidder be in a position to render prompt parts and service within the State of Illinois.

The vendor or manufacturer of the unit which is considered for award shall, at the request of the State of Illinois, demonstrate this or similar equipment within the receiving District in the State of Illinois and in the presence of authorized state personnel to prove out any features in question.

Complies: |_| Yes |_| No Warranties, Coverage and Duration:

Full coverage warranty on all components for a minimum 12 months from date put in service shall be provided. Tank shall be warrantied 3 years as stated previously. Attach a copy of warranty with the bid.

If No to any portion, explain:

Bid Package:

If not quoting in BidBuy, bidders will need to send a copy of each of the following with their bid response.

a) Specification Questionnaire

b) Descriptive Literature

Pictures are for visual reference of component layout only. Bid per specification.

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