35 United Drive_Summary of Work_With AP Cable_20231011.pdf

MBTA

35 United Drive, West Bridgewater, MA

Security Project

Scope of Work

October 2023

Volume 1 of 2

MBTA, 35 United Way, West Bridgewater, MA Security Project

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CONTENTS

1.0 Preface

2.0 Worksite Location

3.0 Statement of Work

4.0 Installation

5.0 Submittals

6.0 Contingency

7.0 Warranty

8.0 Milestones

9.0 Basis of Award

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1.0 Preface

1) This scope of work details the work to be performed regarding the security system (video surveillance and electronic access control systems) installation and wireless network system cabling at 35 United Drive, West Bridgewater, MA and interfacing these systems with the existing MBTA Genetec Security Center Physical Security Management System (PSIM).

2) The Contractor shall provide a complete, working security system. The Contractor shall provide equipment and work as described herein and in the attached specification sections.

3) The Contractor shall follow the Contractor Security Requirements provided in Appendix A.

4) Documentation provided to the Contractor shall be considered Sensitive Security Information

(SSI) and the Contractor shall not share with others outside of their company. All original documentation, and any copies made by the Contractor, shall be returned to the MBTA at the completion of the Contract.

2.0 Worksite Location

• 35 United Drive, West Bridgewater, MA.

3.0 Statement of Work

1) The Contractor shall install video surveillance and electronic access control system devices at locations as shown on the Contract Drawings and described herein.

2) The Contractor shall update the MBTA’s Physical Security Information Management (PSIM)

System - Genetec Security Center to include the new maps, alarms, and devices.

3) The Contractor shall install new category 6 data and access control system cabling for security system equipment.

4) The Contractor shall install new category 6 data cabling to support wireless network equipment. Wireless network cabling shall be left unterminated with slack at each end, as detailed on the Contract Drawings. Cable termination and testing shall be by the MBTA

Communications Department. All wireless network devices shall be furnished, installed and configured by the MBTA Communications Department.

5) The Contractor shall install new power cabling.

6) All cables shall be routed in galvanized rigid metallic conduit, ¾” minimum, or other approved means. The Contractor may utilize existing raceways with MBTA project manager permission.

7) Within the warehouse area, conduit for low voltage cabling shall be installed to 15 feet above finished floor. From that point upward towards the ceiling, and along trusses, cables may be installed without conduit. Cables installed without conduit must be supported as described in the Contract Drawings.

8) The Contractor shall install an MBTA provided NVR in the security cabinet in the

Communications Room.

9) The Contractor shall install new steel doors and steel frame at the dumpster chute.

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10) The Contractor shall build a new Communications Room in the second-floor office area as shown on the Contract Drawings. Room work shall include, but not be limited to, the following:

a) Steel stud and drywall construction. Properly fill in seams, screws recesses, etc. and apply two coats of latex off-white paint.

b) 36” metal door and frame with electronic access control

c) Convenience receptacles per NEC

d) Capping existing sprinkler head

e) Relocation of two existing light switches to outside of the room

f) Installation of a new 12,000 BTU ductless air conditioner

g) Installation of new 100-amp 18 position electric power panel and circuit breakers. All non-assigned spaces shall be populated with 20-amp circuit breakers.

11) All installations shall adhere to, at a minimum, federal, state, local codes, the Massachusetts

Building Code, Massachusetts Electrical Code (MEC), the National Electrical Code (NEC), the National Electric Safety Code (NESC), National Fire Protection Agency (NFPA), and the

Telecommunications Industries Association (TIA) requirements.

12) The Contractor shall coordinate all work with the designated MBTA representative and Jacobs

Engineering - the MBTA’s engineering consultant. Installation work shall be performed to ensure that MBTA operations and concurrent construction work are not interrupted during the

Contractor’s work.

13) Work at the facility shall be during normal business hours, Monday through Friday. The

Contractor shall coordinate work hours and access directly with the MBTA Project Manager.

Contractor shall not interfere with other concurrent work in the facility.

14) The Contractor shall be responsible for all programming, testing, and adjustments in coordination with the MBTA prior to completion and acceptance.

15) IP Schemes for the new components shall be determined with the coordination of the MBTA.

a) The Contractor shall submit a spreadsheet listing the IP address of each piece of new equipment, and the proposed name to the MBTA for review and approval.

16) The Contractor shall create maps in Security Center with icons and alarm protocols for the new security devices.

17) Before completion of the project a complete test of the security system shall be performed by the Contractor and accepted by the MBTA. The Contractor shall develop and provide test plans for final acceptance of the newly installed devices, and all related components. The test plan shall confirm all items including, but not limited to equipment type, self-calibration, IP addresses, integration, termination, visual inspection and verification, alarming to Security

Center, etc.

18) The MBTA reserves the right, at any time during the progress of the Work, to make alterations to, deviations from, additions to, and deletions from the Contract Drawings and Scope of Work.

Such changes shall not invalidate the Contract nor release the surety. The Contractor agrees to

Page 5 of 7 Revision 0 accept the Work as changed, the same as if it had been a part of the original Contract. Such changes will be authorized in writing by the MBTA. The Contractor shall accept as full compensation for Work, the Contract unit prices agreed to by the Contractor and MBTA, for the actual quantity of work provided in an acceptable manner. Such changes shall not invalidate the Contract, or any part thereof.

19) The Contractor shall provide a five-year warranty and maintenance agreement for all parts, labor, and programing of the complete system, beginning on the date of system acceptance.

The Warranty shall include regularly scheduled preventative maintenance and corrective maintenance.

20) At all times, the Contractor shall understand the critical nature of the facilities where devices are being installed and shall work to minimize impact to the MBTA. Communication will be a critical component of this project, and the Contractor shall immediately indicate to the MBTA if the project completion may be affected for any reason. The Contractor shall also work with the MBTA when interfacing to any existing systems to ensure that the existing systems are not negatively impacted in any way. If the Contractor impacts any MBTA systems, then the

Contractor shall work at the Contractor’s expense to correct any issues immediately and completely.

21) The Contractor shall provide pricing breakdown for all installation and warranty work with their bid.

22) The Contractor shall attend weekly project progress meetings at the MBTA Security and

Emergency Management Department’s office in Boston.

4.0 Installation

1) The Contractor shall exercise extreme caution when working in the MBTA facilities so as not to disrupt the operation of existing systems.

2) Work inside of equipment rooms will take place during normal business hours.

3) The Contractor shall utilize existing raceways whenever possible for data and power cable installations.

4) No splices will be allowed in Category 6 cable between patch panel locations.

5) All patch cords shall be factory terminated.

6) Label each end of all cables, components and equipment and show on As-Built drawings.

Labelling shall conform to TIA-606 standards.

7) Remove all packaging materials, obsolete equipment, and clean areas where work is performed.

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5.0 Submittals

1) The Contractor shall submit all products for review and approval, including proposed equals, to the MBTA and the Engineer prior to the purchase and installation of the products.

2) The Contractor shall submit shop drawings for review and approval for the construction of the

Communications Room.

3) The Contractor shall submit proposed conduit and cable routing and support drawings for review and approval prior to installation.

4) The Contractor shall submit an outline for system testing to be approved by the Engineer.

5) Upon project completion, the Contractor shall submit a complete set of As-Built drawings in

CAD and PDF formats to the MBTA on a USB drive. The Contractor shall also place a bound hardcopy of the as-built drawings in Communications Room equipment rack drawer.

6.0 Contingency

1) The Contractor shall include a $15,000 contingency to be used at the MBTA’s sole discretion.

7.0 Warranty

1) All work shall include a five (5) year Contractor’s warranty that includes parts and labor to begin on the date of MBTA Project Manager’s system acceptance.

2) The Contractor shall be responsible for an eight (8) hour response time from time of notification by MBTA of any device, or system, being down or not properly functioning. The

Contractor shall be notified by telephone or email to their support team.

3) The Contractor shall repair all issues within twenty-four (24) hours of receiving the notification of the issue.

4) The Contractor, shall, at the request of the MBTA, install software and firmware updates across all Contractor installed or modified systems or devices for the duration of the warranty period.

5) The Contractor shall alert the MBTA to the length of downtime of any systems or devices that will occur during upgrades.

6) The Contractor shall fix any issues caused to any systems during the upgrades.

7) The Contractor shall backup all system databases prior to performing upgrades.

8) Provide 5-year Genetec and Lenel Service Level Agreement (SLA).

8.0 Milestones

1) The Contractor shall start their work upon the receipt of the Notice of Award by the MBTA.

The Contractor shall complete or submit each element of work within the milestone dates described herein and complete all milestones including contract closeout within 85 business days, unless otherwise agreed to, or extended, in writing by the MBTA. The Contractor shall also complete each individual work milestone within the days specified herein.

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2) The MBTA has the right to suspend all work and/or payments if major project deliverables or milestones are not submitted according to the required timeframes below. The Contractor shall not be compensated for project delay time because of suspension of work.

Item Milestone Business

Days

1. Detailed construction schedule and phasing plan submitted 5 days

2. Quality Assurance/Quality Control Plan submitted 10 days

3. Communications Room and Conduit and cable routing plans submitted 15 days

4. Hardware and software submittals submitted 15 days

5. All long lead time products submitted 15 days

6. Network Schedule submitted 15 days

7. VMS Quality Test completed 30 days

8. All hardware and software submittals completed 30 days

9. Outline of Test Plan submitted 30 days

10. Final Test Procedures and Test Plan submitted for approval 40 days

11. Metal Door Replacement complete 40 days

12. Access Control installation complete 60 days

13. Video Surveillance System installation complete 60 days

14. Genetec software modifications complete 65 days

15. Start of Field Acceptance Testing 70 days

16. Punch List Complete 75 days

17. System Certification 80 days

18. Contract Closeout 85 days

9.0 Basis of Award

Item Description Cost

1. Base Contract

2. 5 Year Warranty

3. Contingency $15,000

Bid Total:

The Basis of Award for this procurement shall be based on the total cost of Items 1 – 3 above. The

Authority shall have the sole discretion in procuring or implementing any portion of these items.

APPENDIX A

CONTRACTOR SECURITY REQUIREMENTS

SEM003 - Contractor Security Requirements STATUS: [ ] DRAFT [X] IN EFFECT AS OF 5/9/2018 Revised May 9, 2018

PURPOSE

This document details requirements for contractors and associated personnel performing on-site work for MassDOT or the MBTA. The procedures herein shall apply to all projects and work which require a Contractor Responsible Party (as that term is defined below) to be present on MassDOT or MBTA property.

SECURITY ENVIRONMENT

The safety and security of MassDOT and MBTA employees, as well as contractors and other visitors, is of the highest importance at all times. To this end, a number of security measures are in effect that may affect contractors accessing MassDOT or MBTA properties:

Security Badges. All contractors performing work on MassDOT or MBTA property are expected to either obtain and carry security badges issued by MassDOT / MBTA, or follow applicable facility visitor registration requirements. Security badges are programmed to provide access to doors controlled with Electronic Access Control (see below).

Electronic Access Control System (EACS). MassDOT and the MBTA utilize an electronic access control system (EACS) to secure certain facilities, rooms, area, gates, etc. The system requires the user to “tap” their security badge to an adjacent reader to verify access and unlock the door.

Security badges are programmed with access privileges based on project scope, need, and other considerations.

Physical Keys. Some doors are not equipped with electronic access control. Where appropriate, and based on project needs, physical keys may be issued to contractors requiring unsupervised access to such areas.

Security Cameras. Thousands of security cameras are installed across MassDOT and MBTA properties to protect personnel and safeguard assets. Key cameras are monitored, and all cameras record 24/7.

Intrusion Alarms. In certain facilities, intrusion alarm systems operate and require assignment of codes for arming/disarming the system. Where appropriate, and based on project needs, codes may be issued to contractors requiring unsupervised access to such areas

Gates. Vehicle and pedestrian security gates are in place at certain facilities. For some gates, card readers allow security badges to provide access similar to a door.

Monitoring. Doors with electronic access control that are opened or secured improperly, such as doors held open or opened with keys, will generate alarms along with live video; such alarms are monitored by the 24/7 MassDOT Security Operations Desk and may result in a management or public safety response as warranted.

REGULATIONS

1. Any Contractor Responsible Party present on MassDOT or MBTA property that has been issued a security badge shall at all times be properly carrying AND displaying the such badge, in accordance with this policy and all applicable federal and state laws, the rules, regulations and all directives of MassDOT, the MBTA, and other governmental entities.

2. Access to MassDOT or MBTA property as a visitor, without an assigned security badge, shall require conformance to all applicable facility registration and sign-in requirements for visitors.

3. Any Contractor Responsible Party will immediately, upon request, present their security badge to any MassDOT or MBTA employee.

4. Many MassDOT and MBTA are linked to an electronic access control system (EACS) that requires a programmed badge for entry. Although such doors typically retain standard key locks, it is a violation of policy to access an EACS controlled door with a regular key.

5. A Contractor Responsible Party shall never swap or share security badges, keys, or codes, even temporarily, to access a single door or area or arm/disarm an intrusion alarm system.

6. No one shall ever carry or use any ID but their own.

7. At no time will copies or imitations of access cards or keys be produced.

8. Security badges remain property of MassDOT / MBTA, are subject to revocation at any time without notice or cause, and shall be promptly (within 24 hours) returned upon separation of service.

9. All Contractor Responsible Parties shall be responsible for observing and reporting suspicious activity, items, vehicles, and individuals to their supervisor, a MassDOT or MBTA employee, and/or a law enforcement officer in a timely manner.

10. At no time will a Contractor Responsible Party leave doors, gates, or other means of access open in such a way which may allow unauthorized persons to gain access to secured areas.

11. Any lost security badge or key shall be immediately (and no later than within 48 hours) reported to MassDOT Security & Emergency Management.

12. No firearms shall be carried on MassDOT or MBTA property.

13. All visits to MassDOT or MBTA property shall be authorized in advance.

ROLES

MassDOT Security & Emergency Management

The MassDOT Security & Emergency Management Department is a shared service department that is responsible for security and emergency management projects and operations across all MassDOT divisions, including the MBTA. The department is responsible for issuing contractor security badges and identification and operates a 24/7 Security Operations Center which monitors cameras and access to doors and gates at various facilities.

The department also makes final determinations as to which contractor responsible parties will be issued security badges. Some projects and scopes of work will not require a security badge and site activity can instead be performed under applicable facility visitor registration requirements and procedures.

MassDOT/MBTA Project Manager

This is the individual overseeing the Contractor’s work for MassDOT and the MBTA and as such is responsible for facilitating contractor access requests and approving contractor access request forms.

The Project Manager is also responsible for notifying MassDOT Security & Emergency Management of any Contractor Responsible Parties that have been terminated, whether due to conclusion of the project/contract or other reasons.

Contractor Responsible Party

Defined as contractor employees, members, officers, agents, guests, invitees or volunteers and employees, members, officers, agents, guests, invitees or volunteers of its subcontractors of any tier. All are responsible for following this policy and any other security requirements or instructions provided.

Contractor Access Coordinator

The Contractor shall appoint a Contractor Access Coordinator who shall be responsible for submitting all access card and access requests on behalf of all Contractor Responsible Parties; this includes identifying who needs an access card, assembling the information required for them to receive an access card, and submitting the required documentation using the required form to obtain the access card.

REQUIREMENTS

Background Check

All Contractor Responsible Parties that will perform work in conjunction with this contract and will require a security badge must have passed a CORI, or equivalent, background check within 90 days of the security badge application and must be able to, upon request, provide evidence to this effect.

Any change in the ability of a Contractor Responsible Party to pass such background check shall require termination of that individual from work associated with the MassDOT/MBTA.

Training

As directed, some or all Contractor Responsible Parties, including the Contractor Access Coordinator him/herself, may be required to attend the MassDOT/MBTA “Security Awareness & Emergency Preparedness (SAEPET)” training class. Upon contract start / notice to proceed, the Contractor Access Coordinator shall contact the MassDOT Security & Emergency Management Department for a schedule of available SAEPET classes. The MassDOT Security & Emergency Management Department will provide the information and schedules necessary to ensure all Contractor Responsible Parties are able to complete the required training.

All Contractor Responsible Parties, including the Contractor Access Coordinator, attending the required training program shall sign-in on the provided roster to confirm their understanding and acceptance of the training course content as well as to document their attendance.

In addition, all Contractor Responsible Parties shall attend future training relating to security awareness as may be directed by MassDOT or the MBTA.

Audits

The Contractor assumes full responsibility for ensuring that all aspects of this policy are properly implemented and followed. MassDOT or the MBTA may at any time require the Contractor, at the Contractor’s expense, to verify the accountability of all access cards issued to Contractor Responsible Parties.

Terminated Contractor Responsible Parties

Within twenty-four (24) hours after the expiration of a contract or agreement, or completion of the services under thereunder, whichever comes first, the Contractor shall return to the MassDOT Security & Emergency Management Department all security badges issued to all Contractor Responsible Parties in connection with this Agreement. During the term of contract, agreement, or work performed, the Contractor shall immediately (and within 24 hours) return to the MassDOT Security & Emergency Management Department any security badges issued to any Contractor Responsible Party whose employment has been terminated, or who no longer requires access to MassDOT or MBTA property, or whose access card has expired.

ACCESS REQUEST PROCESS

1. Upon contract start and/or receiving notice to proceed, the contractor will designate its Contractor Access Coordinator and contact MassDOT Security & Emergency Management for a copy of the Access Request Form.

2. The form shall be filled out completely, legibly, and truthfully. Each form shall be signed by the Contractor Access Coordinator as well as the MassDOT / MBTA project manager. An excel spreadsheet may be used in conjunction with a single copy of the form for requests involving large numbers of similar Contractor Responsible Parties.

3. The completed form shall be submitted to the MassDOT Security & Emergency Management Department and will be processed; there may be follow-up questions. Badges will be provided and pre-programmed with the necessary access. If adjustments are necessary, contact the MassDOT Security & Emergency Management department.

4. Upon termination of an individual or the company’s work as part of this project or services, MassDOT Security & Emergency Management shall be notified and the security badge(s) and any keys shall be collected and returned within 30 days.

5. In the event of lost or damaged badges needing replacement, the Contractor Access Coordinator should submit a new Access Request Form to MassDOT Security & Emergency Management on behalf of the affected badge holder.

VIOLATIONS

The Contractor is responsible for complying with all MassDOT and MBTA policies, procedures, rules and regulations, including without limitation those set forth herein, and all applicable federal, state and local laws, rules and regulations, as any of the aforesaid may change from time to time. Failure to abide by this policy shall constitute a material breach of the project / services contract with MassDOT or the MBTA and may result in:

Removal of the offending party from MassDOT or MBTA property Barring of offending party from projects for MassDOT or the MBTA Barring of contractors from performing work for MassDOT or the MBTA Other consequences, as deemed appropriate and necessary based on the nature and severity of the infraction(s) Except if otherwise expressly set forth in the Contractor's Agreement with MassDOT or the MBTA, the Contractor's compliance with security policies shall be considered incidental to Contractor's work and no further or additional payment will be made therefor by MassDOT or the MBTA to the Contractor.

POINTS OF CONTACT

All inquiries, reporting, requests, and interaction relating to the policies outlined herein shall be communicated to the MassDOT Security & Emergency Management Department at the address(es) below:

MassDOT: dotsecurity@state.ma.us MBTA: securitydepartment@mbta.com

In addition, 24/7 support is available via the MassDOT Security Operations Desk at 617-222-6222; the desk can provide immediate assistance regarding any access or security questions or needs.

mailto:dotsecurity@state.ma.us mailto:securitydepartment@mbta.com