34901-01627_Amendment_5.pdf
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- Attached to
- Queueing and Virtual Line Management System - UPDATED State and local contract opportunity
- Solicitation number
- RFP 34901-01627
- Issued by
- Davidson County, Tennessee
About this file
This is Amendment 5 to Request for Proposals (RFP) #34901-01627 issued by the State of Tennessee Department of Tourist Development for a Queuing and Virtual Line Management System. The amendment updates the RFP schedule of events and revises communication protocols. Key dates established include a pre-response conference on November 21, 2025, at 10:00 a.m. CT, a written questions and comments deadline of December 1, 2025, at 2:00 p.m. CT, and a response deadline of January 8, 2026, at 2:00 p.m. CT. Field testing is scheduled for three separate one-week periods: February 23-27, 2026, March 23-27, 2026, and April 20-24, 2026. The State will complete technical evaluations by January 28, 2026, and schedule field testing by January 30, 2026. Cost proposals will be opened and scored on April 30, 2026, at 2:00 p.m., followed by cost negotiations with the Central Procurement Office on May 1, 2026. The Notice of Intent to Award will be released on May 7, 2026, at 3:00 p.m., with a protest period ending on May 15, 2026. The contractor signature deadline is May 20, 2026, at 2:00 p.m.
The amendment designates Kyle Villagomez, Solicitation Coordinator at the Central Procurement Office in Nashville, Tennessee, as the primary contact for all RFP communications (615-360-4460, Kyle.Villagomez@tn.gov). All other terms and conditions of the original RFP remain in full force and effect unless expressly amended in this document. The amendment became effective upon its release on April 23, 2026.
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Text version
RFP # 34901-01627 Amendment # 5
STATE OF TENNESSEE
DEPARTMENT OF TOURIST DEVELOPMENT
REQUEST FOR PROPOSALS # 34901-01627
AMENDMENT # 5
QUEUING AND VIRTUAL LINE MANAGEMENT
DATE: APRIL 23, 2026
RFP # 34901-01627 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued November 17, 2025
2. Disability Accommodation Request Deadline 2:00 p.m. November 20, 2025
3. Pre-response Conference 10:00 a.m. November 21, 2025
4. Notice of Intent to Respond Deadline 2:00 p.m. November 24, 2025
5. Written “Questions & Comments” Deadline 2:00 p.m. December 1, 2025
6. State Response to Written “Questions & Comments”
December 19, 2025
7. Response Deadline 2:00 p.m. January 8, 2026
8. State Completion of Technical Response Evaluations
January 28, 2026
9. State Schedules Field Testing January 30, 2026
10. State Field Testing
February 23-27, 2026
(FIELD TEST #1)
March 23-27, 2026
(FIELD TEST #2)
April 20-24, 2026
(FIELD TEST #3)
11. State Scoring of Field-Testing Results (RFP Attachment 6.2., Section E)
April 29, 2026
RFP # 34901-01627 Amendment # 5
12. State Opening & Scoring of Cost Proposals 2:00 p.m. April 30, 2026
13. Cost Negotiations with Central Procurement Office
May 1, 2026
14. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
3:00 p.m.
May 7, 2026
15. End of Protest Period May 15, 2026
16. State sends contract to Contractor for signature
May 18, 2026
17. Contractor Signature Deadline 2:00 p.m. May 20, 2026
2. Delete RFP section 1.4.2.1. RFP Communications in its entirety and insert the following in its place (any sentence or paragraph containing revised or new text is highlighted):
1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the following person designated as the Solicitation Coordinator:
Kyle Villagomez Central Procurement Office 312 Rosa L. Parks Ave Nashville, TN 37243 615-360-4460 Kyle.Villagomez@tn.gov
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
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