334364-event.pdf

Awarded To: Ready Store LLC

Sunset Survival & First Aid, Inc.

Awarded to Ready Store and Sunset Survival & First Aid as Qualified Vendors.

State of Utah Government Employee Emergency Preparedness Items State of Utah Government Employees Emergency Preparedness Items, Approved Vendor List

Open 10/10/2017 3:00 PM MST Type Request for Statement of Qualifications (RFSQ/SOIQ)

Close 10/20/2017 2:00 PM MST Number NS18022 Currency US Dollar

Sealed Until 10/20/2017 2:00 PM MST

Contacts

Nikki Sanchez nsanchez@utah.gov

Phone +1 801-538-3342

Commodity Codes

Commodity Code Description

42170 Emergency and field medical services products including emergency or rescue blankets and spine boards and splints and ambulance cots and defibrillators and accessories and first aid supplies and kits

14111 Personal paper products including toilet tissues and paper towels and facial tissues and paper napkins and paper table cloths

42190 Medical supplies and medical facility products including hospital intercom systems and infant or child security transmitter and surgical compressed air tanks and medical instrument storage cabinets or chests and patient lifts

42310 Wound care products including ointments and bandages and dressings

46160 Public safety and control equipment and supplies and accessories including traffic control and water safety and rescue equipment and accessories and snow and ice melter and snow removal equipment and road salt

46180 Personal safety and protection equipment and supplies including safety apparel

46190 Fire protection including fire prevention and fire alarm systems and extinguishers

93130 Humanitarian aid and relief including refugee programs and health programs and disaster preparedness and relief and food distribution services and emergency preparedness kits

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Purchasing

REQUEST FOR STATEMENT OF QUALIFICATIONS

Government Employees Emergency Preparedness Items

SOLICITATION #NS18022

This Request for Statement of Qualifications (“RFSQ”) is issued in accordance with State of Utah Procurement Code, Utah Code Annotated (UCA) Chapter 63G-6a, and applicable Rules found in the Utah Administrative Code (UAC). If any provision of this RFSQ conflicts with the UCA or UAC, the UCA or UAC will take precedence.

26 October 201726 October 2017 mailto:nsanchez@utah.gov mailto:nsanchez@utah.gov mailto:nsanchez@utah.gov

Purpose of this Solicitation

The State of Utah, Division of Purchasing has issued this RFSQ to obtain statements of qualifications from companies interested in providing Emergency Preparedness Items to Government Employeeswith the intent to establish an open-ended approved vendor list. Vendors approved during this process will be prequalified for a period of 12 months after which time an approved vendor must resubmit qualifications for evaluation and renewal. The State retains the right to reopen the solicitation to allow additional vendors to submit responses at any time, but no longer than every twelve months, during the term of this open-ended approved vendor list. The RFSQ can be reopened for any reason the State deems appropriate.

Closing date and time

The closing date and time for this sourcing event is October 20, 2017 at 2:00 pm Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Background This solicitation is a brand new solicitation, therefore, no Background Information is available.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and conducting procurement unit for this RFSQ (referred to as “the State”). The reference number for this RFSQ is Solicitation #NS18022. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this RFSQ.

Additional Information:

The State will not enter into contracts with the vendors that are added to the approved vendor list; rather the vendors that are added to the approved vendor list will have there products identified in Purchasing website for government employees to find and review.

Product offerings must be new and of the highest quality. Used, shopworn, refurbished, demonstrator or prototype items will not be acceptable. Interested Vendors must be a current Licensed Business. Any Shipping and Handling charges must be included in the prices submitted for each item. Vendors must describe the process of a walk-in or website purchase for the end user.

Note: One person pre-packaged 72 Hour Emergency Kit is available on the current Statewide Cooperative Contract #PD708 but the purpose of the contract was for Government Employers to purchase for their employees., but government employees could make personal purchases.

This solicitation is intended to be for governmepersonalee personnel use for the following categories:

72 Hour Emergency Kits

First Aid Kits

Other Emergency Preparedness Items

*Items shall be submitted as a percentage off rate from the vendors catalog or product price list .*

It is intended that government employees can purchase products from an awarded vendors website or by purchasing for a store.

Evaluation of Statements of Qualifications

Each Statement of Qualifications received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code.

Pursuant to Section 63G-6a-410 of the Utah Procurement Code this RFSQ shall be evaluated by the objective criteria described in this RFSQ. Statements of Qualifications submitted must comply with the prerequisites and questions sections of this RFSQ.

26 October 201726 October 2017

Any Statement of Qualification that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Any exceptions to the content of this RFSQ, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Vendors must review and respond to the following sections of this RFSQ: Prerequisites, Buyer Attachments, and Questions.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Vendors must certify that they have read, understand, and agree in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the RFSQ, which are non-negotiable, the General Provisions which apply to this RFSQ, and any additional required forms.

• The Questions Section contains the questions that Vendors are required to answer in order to submit their Statement of Qualifications.

Vendors must review each section carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Review the attached General Provisions.

2.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate proposals. Vendors must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

3. To determine which firms are qualified under this RFSQ, the evaluation committee will evaluate each Statement of Qualification that has not been disqualified or rejected using the criteria listed in this section.

4.

All Statements of Qualifications in response to this RFSQ will be evaluated in a manner consistent with the Utah Procurement Code, Administrative Rules, policies and the evaluation criteria in this RFSQ. Vendors bear sole responsibility for the items included or not included within the Statement of Qualifications submitted by the Vendor. Each area of the evaluation criteria must be addressed in detail in the Statement of Qualifications.

Buyer Attachments

1. Claim of Business Confidentiality Form

2. Changing your Time Zone

3. NS18022 Evaluation Score Sheet

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Is Vendor presently or has Vendor ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local?

26 October 201726 October 2017 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/334364-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1572102126&Signature=SHY9%2BPv29FKjucTEPkUChItXX88%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/334364-385387088confidentialityclaimform%20%281%29.doc?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1572102126&Signature=SHY9%2BPv29FKjucTEPkUChItXX88%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/334364-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1572102126&Signature=rEvGfSDModjEfhE5RlQ0HyHA8aY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/334364-566044729Changing%20Your%20Time%20Zone.pptx?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1572102126&Signature=rEvGfSDModjEfhE5RlQ0HyHA8aY%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/334364-576102960NS18022%20Evaluation%20Score%20sheet.xls?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1572102126&Signature=v5SyOuD3Kg4hbL%2BXF6zGxsyRLHQ%3D https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/334364-576102960NS18022%20Evaluation%20Score%20sheet.xls?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1572102126&Signature=v5SyOuD3Kg4hbL%2BXF6zGxsyRLHQ%3D

1.2.

Vendor acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.

gov.

1.3.

Does Vendor have an outstanding tax lien in the State of Utah? If yes, Vendor must provide a statement regarding its debarment or suspension.

1.4.

Is Vendor an employee of the State of Utah? If yes, then Vendor must submit an external employment form signed by Vendor's manager at the State of Utah.

2. Vendor Information

2.1.

Please provide your firm's legal company name.

2.2.

Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.3.

Please provide your ordering address and the remit to address.

Please clearly identify each address.

3. RFSQ Required Responses

3.1.

Identify the categories in which you are applying. Select all that apply.

4. Scope of Work

4.1.

Product Offering: All products offered through catalog or product list must be new. Used, shopworn, refurbished, demonstrator or prototype items will not be acceptable.

Products may be offered via catalog, Product list, website, showroom, on-site visit, etc.

UPLOAD

SEARCHABLE

CATALOG OR

PRODUCT LIST

HERE.

4.2.

Delivery: Lead times and delivery dates are to be clearly communicated to the eligible user.

Shipping and Handling costs are to be included in the product price/percentage off.

4.3.

Warranty and/or Return Policy for Poor Quality and/or Incorrect Product:

Products that fail under normal use as a result of a defect in design, materials, or workmanship shall be replaced free of charge (including labor and delivery) throughout the warranty period.

Products that require warranty repair or replacement must be repaired or replaced within a reasonable time frame that is agreed to by the eligible user. Poor quality and/or incorrect product is to be reported to the vendor within 5 business days of delivery. The vendor will be responsible for pick up and repair or replacement of the product and will do so in a timely manner. A description of the Vendor’s warranty repair/replacement policy will be required.

4.4.

Customer Service:

Vendor must have one local authorized representative that will be available by phone or e-mail at a minimum, during normal business hours Monday through Friday.

Representative will respond to inquiries within 24-hours.

Representative will handle all concerns related to returns, quality, and ordering.

Vendor must identify the region(s) of product and service availability based on the regional map attachment in Buyers Attachments.

5. Mandatory Minimum Requirements

5.1. Licensed Business

5.2.

Provide Ordering Process for walk-in or on-line customers

5.3.

Provide Searchable Catalog, or Product List

5.4.

Confirm Shipping and Handling Costs are included in price/percentage off.

5.5.

Verify products will clearly be identified with Expiration Dates.

5.6.

Do you agree to the Scope of Work Questions?

6. Technical Criteria - Criteria 1- Demonstrate Experience

6.1.

Demonstrate experience and ability to perform.

6.2.

Describe your experience with emergency preparedness kits, including 72 hour kits, first aid kits, etc.

7. Technical Criteria - Criteria 2 - Customer Service Plan

7.1.

Describe your current customer service plan.

8. Technical Criteria - Criteria 3 - Unique Abilities

8.1.

Describe your company's compliance with FEMA and/or other recommendations for emergency preparedness kits and supplies.

8.2.

Describe your company's ability to accommodate any special needs (dietary requirements, etc.)

8.3.

Describe the availability of emergency kits for pets/service animals.

8.4. Describe the quality of

your products.

9. Guaranteed Pricing Discount - Percentage Off

9.1.

72 Hour Emergency Kit - What is your guaranteed percentage off of product pricing discount?

9.2.

First Aid Kit - What is your guaranteed percentage off of product pricing discount?

9.3.

Other Emergency Preparedness Items - What is your guaranteed percentage off of product pricing discount?