334-20260304101115 TUNICA.pdf

SECTION 900

NOTICE TO CONTRACTORS

Sealed bids for the 2026 ASPHALT STREET OVERLAYS AND STREET REPAIRS PROJECT in the

Town of Tunica, will be received by the Town of Tunica Mayor and the Board of Aldermen at the Town

Hall (909 River Road, Tunica, MS, 38676) until 2:00 P.M. on April 6, 2026, at which time the bids will be opened and read aloud. Bidding documents may be inspected in the office of the City Clerk of the

Town of Tunica and at the office of the Project Engineer, Andrew Richardson, at 231 West Center

Street, Hernando, MS, 38632 during normal business hours.

Copies of the construction plans and contract documents may be obtained at the office of the project engineer upon payment of $60.00 for each set of documents with no refund.

In the event the bids should run over $50,000.00, the bidder shall comply with the Mississippi State law with respect to having a Certificate of Responsibility issued by the Mississippi State Board of Public

Contractors.

All bids must be submitted in a sealed envelope with labeling that clearly states the date the bid is to be opened, the project that is being bid upon, the Contractor’s name and address, and the Contractor’s

Certificate of Responsibility Number as issued by the Mississippi State Board of Public Contractors or a statement signifying that the enclosed bid is not in excess of $50,000.00.

PRINCIPAL ITEMS OF WORK ARE APPROXIMATELY AS FOLLOWS:

ITEM QUANTITY UNIT

Mobilization Lump Sum Lump Sum

Unclassified Excavation for 48 CY Base Repair

Road Stripping Excavation 550 CY

Crushed Stone, 610 850 Tons

Hot Mix Asphalt, ST 12.5 mm 1,105 Tons (Overlay)

Hot Mix Asphalt, ST 12.5 mm 64 Tons (Patching)

Hot Mix Asphalt, ST 19 mm 171 Tons (Base Course)

Hot Mix Asphalt, ST 19 mm 29 Tons (Base Repair)

Cold Milling of Bituminous Pavements 11,550 SY (All Depths)

Maintenance of Traffic Lump Sum Lump Sum

4” Wide Thermoplastic Edge Stripe 0.32 Miles (Continuous White) (60 Mils)

4” Wide Thermoplastic Traffic Stripe 3,988 LF (Continuous Yellow) (90 Mils)

Thermoplastic Detail Stripe 4,535 LF (4” Equivalent Length) (White) (120 Mils)

Thermoplastic Legend 1,267 LF (White) (4” Equivalent Length) (120 Mils)

Two-Way Yellow Reflective Raised Markers 18 Each

NOTICE TO CONTRACTORS

CONTRACT TIME:

BASIS OF AWARD

35 WORKING DAYS

The award, if made, will be made to the lowest and best bid based on the published quantities for the project. The award will be made as a whole to one bidder. Bids will only be accepted under the name of the Bidder to whom contract documents and construction plans were issued and whose name appears on the official List of Planholders, which will be maintained by the Engineer of

Record.

The Bidder’s contract designation as issued by the Mississippi State Board of Contractors must coincide with the type of project being bid upon.

The attention of the BIDDER is directed to the State and Federal laws governing selection of and employment of labor.

Contract documents and specifications are on file at the office of the City Clerk of the Town of

Tunica and the Project Engineer's office. This project shall be constructed in accordance with the latest edition of the Mississippi Standard Specifications for State Aid Road and Bridge

Construction.

Construction plans and contract documents may be secured from Andrew Richardson, Engineer of

Record, at the Engineer’s office at 231 West Center Street, Hernando, Mississippi 38632. The cost is sixty dollars ($60.00) for construction plans and contract documents and is non-refundable.

Each bid must be accompanied by a Bid Bond payable to the Town of Tunica for five percent (5%) of the total amount of the Bid and have as a surety thereon a Surety company currently authorized and licensed to conduct business within the State of Mississippi. Bid Bonds shall be executed by a

Mississippi agent or a qualified non-resident agent. The said agent shall be in good standing and currently licensed by the Insurance Commissioner of the State to represent Surety companies. A certified check may be used in lieu of a Bid Bond.

A Performance Bond and a Payment Bond, each in the amount of 100% of the contract price, with a corporate surety listed on the Treasury Department’s most current list, approved by the Town of

County, will be required for the faithful performance of the contract.

Attorneys-in-fact who sign the Bid Bond or Performance Bond and Payment Bond must file with each Bond a certified and effective dated copy of their Power of Attorney.

Bidders are hereby notified that any proposal accompanied by letters qualifying in any manner the condition under which the proposal is tendered will be considered an irregular bid and such proposal will not be considered in making the award.

ALL BIDS must be made on the required bid proposal form with all Addenda acknowledged. All blank spaces for bid prices must be filled in, in ink or typewritten, and the bid form must be fully completed and executed when submitted. Only one copy of the BID PROPOSAL form is required.

All unit prices in the BID PROPOSAL shall be firm prices for the duration of the project, or until such time as all work has been completed.

When a non-resident contractor submits a Bid for a Mississippi public project, he/she shall submit with the Bid a copy of his/her resident State’s current law pertaining to such State’s treatment of non-resident contractors as required by House Bill Number 850, Chapter Number 527, Laws of

1988. Bidders residing in a state having no contractor preference law shall so state in a letter on the contractor’s letterhead with the submitted Bid.

The Town of Tunica may waive any informalities or minor defects or reject any or all bids. Any bid may be withdrawn prior to the scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

Bidders must satisfy themselves of the accuracy of the estimated quantities in the bid schedule by examination of the site and a review of the drawings and the specifications, including addenda.

After bids have been submitted, the bidder shall not assert that there was a misunderstanding concerning the quantities of work or of the nature of the work to be done. Work on this project is to be paid out by the unit price that is bid. The estimated item quantities set out in the Bid Form are not guaranteed and are solely for the purpose of comparing Bids. Payment will be made on the actual quantity of each item installed and accepted. It is understood that the quantities of items may be increased or decreased for which payment will be made at the unit price bid. It is also understood that the location of some work items may be changed from that shown on the construction plans and such change in location shall be made at the unit price bid for the various items involved.

The Town of Tunica hereby notifies all Bidders that it will affirmatively insure that disadvantaged and woman owned business enterprises will be afforded the full opportunity to submit bids in response to this invitation. When considering the award of any contract resulting from this invitation, the Town of Tunica will not discriminate against any bidder on the grounds of race, gender, or national origin.

Any contract or contracts awarded under this invitation for bids are expected to be funded under the provisions of House Bill 1353 (2022 Mississippi Regular Legislative Session) and house Bill

603 (2023 Mississippi Regular Legislative Session). Neither the State of Mississippi nor any of their employees is or will be a party to this invitation for bids or any resulting or related contracts.

This procurement will be subject to all applicable section of the Mississippi Code of 1972, as amended as they apply to local governments, in accordance with the referenced House Bills and in accordance with the two executed Memorandum of Understanding between the Mississippi

Department of Finance and Administration and the Town of Tunica (one executed by the Town of

Tunica no July 19, 2022 and one executed by the Town of Tunica on August 1, 2023). Based on

House Bill 1707, the following shall be incorporated into any contract for the work/projects: Uniform

Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards –

Subpart D – Post Federal Award Requirements Procurement Standards, in accordance with 2 CFP

200.317 through 2 CFR 200.327.

If awarded the contract for the work, the bidder agrees to begin construction activities within 45 calendar days of contract execution and to constantly and faithfully execute and complete the contracted work within 35 working days once construction begins. Liquidated damages shall be

$400 per day for each working day in excess of 35 working days. All work must be completed by

August 1, 2026.