33330223RF0010024 Amendment One.pdf

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33330223RF0010024

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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OCON

Washington DC 20013-7012

MRC 1200

P.O. BOX 37012

SMITHSONIAN INSTITUTION

04/24/20230001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

03/22/2023

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

A. The Solicitation Number cited in block 9A above, for the SI Water Treatment project, is hereby Amended as follows:

A.1. Attached are the RFI's submitted and SI responses.

A.2. The Date and Time for the submissions of proposals remains May 8, 2023, at 2:00 p.m.

END OF AMENDMENT ONE

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Willard B. Powell

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

SI Water Treatment RFI’s

Solicitation No: 33330223RF0010024

2.3. Legionella Plan

1. Will the Legionella Plan be specific to the systems listed on the Water Treatment Inventory

Lists or will it cover additional systems like potable water?

A: The Legionella Plan shall be provided for all applicable systems/points that are listed in the

Water Treatment Inventory List and within each section of the solicitation as described only, no potable water.

2. Will Legionella testing of the cooling towers be required as part of the Firm Fixed Price

(FFP)? We assume that twice a year testing of the cooling towers in New York will be required to comply with New York State law.

A: Yes, legionella testing shall be required as part of the FFP. The most current editions for all federal, state, city, municipal, county, town, local jurisdictions, codes, laws, regulations, etc. shall be identified and followed accordingly at all times.

3. If Legionella testing of the cooling towers outside of New York is required, what is the frequency of testing?

A: The most current editions for all federal, state, city, municipal, county, town, local jurisdictions, codes, laws, regulations, etc. shall be identified and followed accordingly at all times.

2.5 Ground Water Testing - The Contractor shall perform general and quarterly permit required

Ground Water Testing by an EPA Certified Lab at the National Museum of African American History and Culture (NMAAHC) as part of the Firm Fixed Price (FFP) portion of the contract…… The

Contractor shall provide, maintain and/or replace, but not limited to, chemicals, acids, caustics, equipment, controllers, pumps, sensors, lights, quartz sleeves, dyes, as required as part of the Firm

Fixed Price (FFP) portion of the contract.

4. How many ground water samples need to be tested?

A: One sample location.

5. There was a statement about chemicals required to treat the groundwater. Can additional information be provided on this system?

A: The pH level and conductivity shall be controlled and maintained by utilizing caustic and acid to control the current permit level requirements listed within the solicitation.

2.7 Cooling Tower Cleaning. The Smithsonian Institution intends that the Contractor shall provide major cooling tower cleaning, upon request, as part of the Indefinite Delivery Indefinite Quantity

(IDIQ) portion of the contract.

6. What is the expected frequency of cooling tower cleanings?

A: Cooling Tower cleanings to be determined (TBD) upon request as part of the IDIQ portion of the contract.

7. We assume that the Cooling Towers in New York City require twice a year cleaning to comply with new York State law. Please confirm that is correct.

A: Cooling Tower cleanings to be determined (TBD) upon request as part of the IDIQ portion of the contract.

2.11 Employee Qualifications and Training. The Contractor’s personnel shall have at a minimum, ten (10) years of satisfactory experience in performing, analyzing, treating, testing, and maintaining water treatment systems, a Certified Water Technician (CWT) Certification from the

Association of Water Technologies (AWT).

8. Is it a requirement that the Certified Water Technician (CWT) be employed by the contractor and does the current CWT Certificate need to be included with the proposal?

A: All certificates shall be included in the Technical Proposal.

2.14 Licensing. The Contractor shall be licensed by the appropriate Federal, State, City, Municipal or

Local Jurisdiction to provide the maintenance and repair services, testing, inspection, and reporting specified within this contract.

9. The New York State Department of Environmental Conservation (DEC) states that the application of biocides to HVAC systems (cooling towers, evaporative condensers) requires a commercial pesticide applicator certification in Category 7G - Cooling Towers, Pulp & Paper Process issued by DEC. This would apply to the cooling towers at Cooper Hewitt and at NMAI.

Is it a requirement that the Contractor provide copies of the New York State Commercial Applicators

License Certificate for the personnel that will be servicing the Museums in New York City?

A: All certificates shall be included in the Technical Proposal.

2.15 Materials and Deliveries. The Contractor shall provide a warehouse within a fifty (50) mile radius of all the listed Smithsonian facilities to be able to support and supply the amount and type of chemicals needed to maintain the Smithsonian systems for regular and emergency services in a timely fashion at all times.

10. Can this distance be increased to 100 miles?

A: The contractor shall be able to support and supply the amount and type of chemicals needed to maintain the Smithsonian systems for regular and emergency services in a timely fashion at all times. The address shall be included in the Technical Proposal.

8.4 Proposals. The Contractor shall prepare all proposals for IDIQ work utilizing the terms and conditions (T&C) of this contract, the negotiated and accepted approved unit labor rates and material markup within this contract.

11. Will a form be sent out showing how the pricing should be presented?

A: No.

12. Will site visits be allowed and how will they be scheduled?

A: No site visit will be performed. The solicitation includes an Inventory List that clearly identifies the locations, equipment type, systems, volume, loads, quantity, etc. for bid.

13. Could you please advise if this contract will be subject to prevailing wage requirements? If so, can you please disclose the specific wage determination and what hourly wage is expected for this service?

Also, can you please let us know if certified payroll requirements will apply to this contract?

A: Yes. Prevailing wage rates will be determined upon individual work orders and the area (city/state) that the work will be performed. Certified payrolls, along with all support documentation, shall be required for all IDIQ work performed.