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Questions - Solicitation 3330222RF0010017 (Cx IDIQ) updated 2/10/2022
| Number |
| Section |
| Question |
| Answer |
| Source |
Date Received
| 1 |
| 3.B |
| Will Smithsonian Institution accept certification by the AABC Commissioning Group (Certified Commissioning Authority (CxA)) for the Commissioning Professional role? |
Yes, certification by AABC Commissioning Group is accepted.
Chinook
February 1, 2022
| 2 |
| 3.B |
| May we submit resumes for additional disciplines beyond those listed in the solicitation? For instance, retro-commissioning specialists, ongoing commissioning specialists, building envelope commissioning specialists, energy engineers, etc.? |
| Yes |
| Chinook |
February 1, 2022
| 3 |
| 3.B |
| May a single individual fill multiple roles if certified/qualified for each discipline? For example, may a certified commissioning provider dual hat as an Electrical Engineer? Or a Mechanical Engineer dual-hat as a Plumbing Engineer? |
| Yes, as long as the submittal clearly identify the individual’s discipline approach to Commissioning. |
| Chinook |
February 1, 2022
| 4 |
| 3.B |
| Do we need to provide proof of individual certification (i.e. copies of the actual registration/certificate?) If so, will these count against the page limit? |
| Copies of Commissioning Professional certification can be provided in the submission. |
| Chinook |
February 1, 2022
| 5 |
| 3.B |
| Is the intent to only utilize the Cost Estimator role on Retro-Commissioning/facility optimization task orders? |
| Depending on the detail scope of work of the task order. Any task order could require Cost Estimator |
| Chinook |
February 1, 2022
| 6 |
| 3.4 |
| May we submit projects completed over 3 years ago, provided we also submit at least 3 projects within the past 3 years? |
February 1, 2022
| 7 |
| 3.4 |
| If we submit customer feedback documentation (e.g. CPARS, Past Performance Questionnaires) with our sample projects, will these pages count against the page limit? |
| Yes if it is in the SF 330 there is a page limit. Yes |
| Chinook |
February 1, 2022
| 8 |
| 4 |
| Submission Requirements – Please clarify the requirement for an original and loose copy of the cover letter, since the submission will sent be via email. |
| The submission is electronic, “loose copy of a brief letter on company letterhead” is attached to the electronic file.. |
| Chinook |
February 1, 2022
| 9 |
| General |
| May we utilize a subconsultant who is a member (subconsultant) of a current Smithsonian A/E Services IDIQ team? |
| Yes |
| Chinook |
February 1, 2022
| 10 |
| General |
| Good afternoon, Ms. Price, |
GLHN is interested in submitting our qualifications for your Smithsonian Institution commissioning IDIQ. We are in Arizona and have in fact worked with the SI locally. I understand most of the work would occur in Washington DC. Would it be possible for GLHN to be selected for the IDIQ and perform project in Arizona – or do we need to be able to perform commissioning services in all the anticipated geographies?
Thank you for your help and clarification.
| Yes, it is possible to award IDIQ contract to firms outside of the metropolitan area of Washington DC. The selection is based on the firms and company qualifications. |
| GLHN Architects & Engineers, Inc. |
January 24
| 11 |
| General |
| The submission requirements state that the successful firm is expected to sign a standard, unmodified, Commissioning Provider Smithsonian IDIQ Contract. The standard form contract is not attached or linked in the solicitation on Sam.Gov. Can the Smithsonian provide the standard form contract that is expected to be signed, unmodified, for review as part of the solicitation phase? |
No, A contract will only be sent to the successful Contractor(s) selected for award
Fitzemeyer & Tocci Associates, Inc.
January 26
| 12 |
| General |
| Can the org chat be presented on 11 x 17? If so, would it count two pages? |
| The submittal is printed in standard 8 ½ x 11 sheets. Large org charts and graphics minimum text can be printed in 11 x 17 counted as 1 page |
| GES |
Rhonda Wilson-Rogers February 2
| 13 |
| General |
| Under Section C - Firm Information, No. 4. It states that the Contractor shall have performed satisfactorily on commissioning on at least three (3) projects of comparable scope in the past three (3) years, with customer feedback documentation or customer name and contact information provided for verification by SI. Just to clarify, at least three projects have to come from the Prime or can it be a combination of the prime and subs work? |
| Three projects performed satisfactorily as a prime |
| GES |
Rhonda Wilson-Rogers February 2
| 14 |
| General |
| Subcontracting Plan Requirements. Just to confirm, the minimum 40% that will be placed on small business concerns will be on the subcontracting dollars, and not 40% of the contract dollars? |
| Yes, per the solicitation. A minimum of 40% of the total planned subcontracting dollars shall be placed with small business concerns. |
| GES |
Rhonda Wilson-Rogers February 2
| 15 |
| General |
| What is the total capacity/dollar value for all firms on this multiple award contract over the 10-year duration? |
| An IDIQ consultant can receive multiple task orders. An Individual task orders cannot exceed $5,000,000 per work. |
| HDR |
| February 3 |
| 16 |
| General |
| How many firms/teams do you anticipate making an award to under the multiple award scenario? |
| Multiple. We do not disclose the number awards. |
| HDR |
| February 3 |
| 17 |
| General |
| In Section E of the SF330, may we provide more than one resume per discipline in order to demonstrate a full range of experience for the broad scope of work/facility types? |
| Yes |
| Burns & McDonnell |
| February 3 |
| 18 |
| General |
| In Section E of the SF330, may we provide resumes for disciplines not listed in the solicitation to demonstrate the full depth of our team for the required services? |
| Yes |
| Burns & McDonnell |
| February 3 |
| 19 |
| General |
| “The solicitation states, “On the SF 330, Part I, Block F, provide the title and contract award dates for all projects listed in that section.” Is SF 330, Part I, Block F supposed to be SF 330, Part I, Section F? If so, does that mean we are supposed to list the contract award dates on each project sheet or provide an intro page that lists title and contract award dates for all projects included in Section F.? |
| Contract award dates on each lead project sheet. |
| Burns & McDonnell |
| February 3 |
| 20 |
| General |
| Will participation in providing Commissioning services under this IDIQ contract present a conflict with supporting Smithsonian on any other services under separate contracts? |
| No. The firm providing commissioning services shall demonstrates qualified capability to perform the services required. |
| JACOBS |
| February 3 |
| 21 |
| General |
| Is font smaller than 12pt acceptable for graphics, charts, and matrices? |
| 22 |
| General |
| Does the 125-page limit include covers, tabs, and SF330 Part II’s? |
| Tabs will not count. Tabs are not required in electronic submissions. |
| JACOBS |
| February 3 |
| 23 |
| General |
| Please clarify the requirement for offerors to “Preface the submission with an attached original and loose copy of a brief letter on company letterhead.” Since this is an electronic submission, would a cover letter at the beginning of our proposal satisfy this requirement? |
| Yes. This is an electronic submission. |
| JACOBS |
| February 3 |
| 24 |
| 3 |
| Under 3. Primary Selection Criteria ¶B. the solicitation indicates the key personnel disciplines must be registered and licensed. Does certification in commissioning satisfy this requirement? |
| No, per the solicitation, in addition to certified Commissioning Professional, the team must have registered and licensed personnel, either in-house or through consultants, in electrical engineer, mechanical engineer, plumbing engineer, fire protection engineering, and cost estimator. |
| JACOBS |
| February 3 |
| 25 |
| General |
| Related question for the same reference noted in 5 above, the Cost Estimator position is often not a discipline that is registered or licensed. |
| Cost Engineering/Estimating Consultants shall be professional estimators having all the necessary education, training, professional capabilities, and experience in estimating projects of similar scope and complexity. |
| 26 |
| General |
| The list of disciplines includes ‘sustainable design’; is this position intended to be utilized for design phase services (i.e. design reviews, etc.) or strictly for commissioning services? |
| Strictly for commissioning. |
| JACOBS |
| February 3 |
| 27 |
| General |
| Can demonstrated Past Performance include subconsultant examples? |
| Yes, if the sub consultants and prime are in the example working together. |
| JACOBS |
| February 3 |
| 28 |
| General |
| Is a description of the “G. Extent of participation of small business” as a letter of intent sufficient if the prime firm can self-perform all tasks associated with the RFQ? |
Does the small business requirement mean that the prime consultant must sub-contract a minimum for each type of qualified vendor (SDB, WOSB, Hub-SB, VOSB, SDVSB)? Or, for example, would 40% to a VOSB and SDVSB meet the criteria?
“A minimum of 40% of the total planned subcontracting dollars shall be placed with small business concerns. At least…
· 7% of total planned subcontracting dollars shall be placed with Small Disadvantaged Businesses (SDB), including Historically Black Colleges and Universities or Minority Institutions,
· 7% with Women-owned small businesses (WOSB);
· 5% shall be placed with Hub-zone Small Businesses (Hub-SB),
· 5% with Veteran-Owned Small Businesses (VOSB); and
· 3% with Service-Disabled Veteran-owned small businesses (SDVSB).”
| Any sub-contractor SDB, VOSB, WOSB, Hub-SUB, SDVSB meet the 40% of the total planned subcontracting dollars. |
| MEP CONTROLS CX |
| February 3 |
| 29 |
| General |
| Are these small business team members required for the “Organization chart and address management approach, coordination of in-house disciplines and consultants”? |
| Yes |
| MEP CONTROLS CX |
| February 3 |
| 30 |
| General |
| Are small business team members required to submit “Part II of the SF330 must be submitted for each consultant”? |
| SF 330 proposed team consist of prime and key subcontractors |
| MEP CONTROLS CX |
| February 3 |
February 3
| 31 |
| General |
| RFQ pg 6 "Preface the submission with an attached original and loose copy of a brief letter on company letterhead." Please confirm this is an electronic submittal and this is no longer a requirement |
| Yes, this is an electronic submittal. |
| PROCON CONSULTING |
Smithsonian Institution