ATTACHMENT 9 Response to Vendor Questions(SecurityEMTsolicitation 5.9.22.pdf

RFP: 33310522R0001 - ATTACHMENT 9 JOHN F. KENNEDY CENTER FOR THE PERFORMING ARTS

SECURITY AND EMERGENCY MEDICAL TECHNICIAN SERVICES

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Question Number Document Name Page

Number Section Number Contracting or Technical (C or T) Question Response

1 N/A N/A N/A C Can the Center provide a 2 week extension to incorporate information obtained from the site visit and responses to questions and answers?

The RFP will be extended to May 19, 2022 at 3:00 pm, EST.

2 N/A N/A N/A T Can the Center provide a seniority list of incumbent personnel?

In accofdance with the Continuity of Services Clause, the Transition Plan requires list of personnel 10-days after contract award.

3 N/A N/A N/A C What is the prior contract award amount, name of incumbent and period of performance?

The incumbent contractor is Securiguard Inc. The contract awad amount over the past 5 years is $26,381,987.00. The contract expires 9/30/2022.

4 N/A N/A N/A C What is the Center's estimated budget for security and EMT services provided under this solicitation?

Based on historical information and for planning purposes, the estimated budget for Security and EMT services is listed by the hours in the Pricing Table for the base and option year periods.

5 SOW Page 8 Section 4.1 T Can we assume all incumbent suitability's are up to date? Yes. Address when the certifications will be required

6 SOW Page 47 Section 10.3.1 T Is there a required number of uniform sets required? No. the government did not specify the number of uniforms sets required.

7 SOW Page 47 Section 10.3.3 T Is there a required frequency for the radios? Yes 8 SOW Page 53 Section 10.4.1 T What is the current make and model 9m weapon carried? Semi-automatic 9mm Glock

9 SOW Page 54 Section 10.4.2 T Seeing as there is a supply issue, does the Center have any specific preference regarding preferred 9m ammo?

No, the government did not specify ammunition preference.

10 SOW Page 55 Section 10.4.5 T Is there a provided space for the clearing barrel? Yes, the Government will provide a space.

11 SOW Page 57 Section 11.1.2 T Can we assume all incumbent weapon qualifications are up to date? Yes, as of the date of this Amendment.

12 SOW Page 59 Section 11.1.3 T Can we assume all incumbent licenses are up to date? Yes, as of the date of this Amendment.

13 SOW Page 59 Section 11.1.4 T Can we assume all incumbent EMT certifications are up to date? Yes, as of the date of this Amendment.

14 SOW Page 59 Section 11.1.5 T Can we assume all incumbent training is up to date? Yes, as of the date of this Amendment.

15 SOW Page 61 Section 11.2.2 T Can we assume all incumbent medicals are up to date? Yes, as of the date of this Amendment.

16 RFP Page 29 Section E – Solicitation Provisions C

This section states “Offerors shall list and provide at least 3 contract references of the same or similar to the Center’s requirements performed in the past five years.”

Factor C Past Performance states “Identify three contracts the company has held in the past five years…”

Can the Center please confirm the total number of past performance citations as a minimum of 3 with no maximum?

Offerors shall provide 3 contract references of the same or similar to the Center's requirements performed in the past five years.

17 RFP Page 29 Section E – Solicitation Provisions C

This section states “Offerors shall list and provide at least 3 contract references of the same or similar to the Center’s requirements performed in the past five years.”

Factor C Past Performance states “Identify three contracts the company has held in the past five years…”

In addition to the three prime offeror past performance references, can subcontractor past performance be cited as well?

Offerors shall list and provide 3 contract references of the same or similar to the Center’s requirements performed in the past five years. Subcontractor past performance is acceptable.

RFP: 33310522R0001 JOHN F. KENNEDY CENTER FOR THE PERFORMING ARTS

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18 RFP 27 Section E – Solicitation Provisions C

The Technical Proposal (Volume I) requirements state the following:

“Technical proposal (Volume I) shall include a cover page, Table of Contents, Tables, Figures, and/or Graphs.”

Are the cover page and Table of Contents included in the 50-page limit for this Volume?

The cover page and table of content are excluded in the 50-page count limitation.

19 RFP 27 Section E – Solicitation Provisions C

The Business Management Information and Price Proposal (Volume II) requirements state the following: Business Management and Pricing proposal shall not exceed 25 pages, including cover page, Table of Contents, Tables, Figures, and Graphs.

Are the cover page and Table of Contents included in the 25-page limit for this Volume?

The cover page and table of content are excluded in the 25-page count limitation.

20 Attachment 6 – Past Performance Questionnaire N/A Section E – Solicitation

Provisions C

Attachment 6 states “All file attachments shall be included in Volume 3 of the Offeror's proposal submission in accordance with the Proposal Format Table in Section L.2.”

There does not seem to be a Section L.2 in the RFP, nor is there a requirement for Volume 3.

Section E – Solicitation Provisions / Factor C: Past Performance (p. 29) states the following:

“These work/past performance/experience examples shall be completed by the references and submitted by the offeror within their proposal response package.”

Can you please confirm how and where would you like the past performance questionnaires submitted?

Additionally, if required within the Volume I, can you please exclude them from page count?

The Past Performance Questionnaire has been corrected by deleting any reference to Section L.2 which does not exist. Past Performance questionnaires must be inserted into Volume I, Section 3.

21 Attachment 4 – Transition PlaN/A Attachment 4 – Transition Plan C

This Attachment states the following:

“The transition will begin on mid-SEPTEMBER 2022…”

The Period of Performance is anticipated to begin October 1, 2022 which seems to indicate a 2-week transition period.

Meantime, the phase-in period states a 4-week transition schedule…

Is the transition period included in the base period of performance? If not, what is the Center’s anticipated and/or preferred transition period?

The Past Performance Questionnaire has been corrected by deleting any reference to Section L.2. The four-week transition period applies to the BASE Period of performance, effective 10-1-2022.

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22 Attachment 2 All All C Would the Center provide the corresponding CLIN and Labor Category for each post identified on the Security Post Schedule, Location, and Manning attachment?

This information will be provided at time of contract award.

23 Attachment 3 Page 1 N/A C Are the Dispatcher and CCTV Monitor positions to be priced under CLIN 0001AE - SPO (Unarmed)? Yes.

24 Attachment 3 Page 1 N/A C

Does the Admin Security position associated with CLIN 0001AG currently fall under the provided CBA? If this position does not fall under the provided CBA, which Service Contract Act Wage Determination Labor Category would the Center prefer bidders utilize for this solicitation?

Yes.

SOW Page 14 4.8.1.1 T

Although the Government provides the cell phone, is the cell phone plan provided by the Government or the Contractor? Project Manager Yes, only to the Project Manager.

SOW Page 15 4.8.2.1 T

Although the Government provides the cell phone, is the cell phone plan provided by the Government or the Contractor? Alt Project Manager

Yes, the cell phone plan is provided by the Government.

No, the ALT PM will not be issued a Government cell phone.

SOW Page 16 4.8.3 C

Please confirm that resumes for the Shift Supervisor (s) are required after contract award, or with the proposal or both?

All resumes of Key Personnel are required to be submitted with the proposal; and verified again at contract award. (See Volume I, Section 4) All Key Personnel changes must be submitted in accordance with the Key Personnel clause.

ADDENDUM to FAR 52.212- 1 Instructions to Offerors—Commercial Items Page 25

Section E – Solicitation Provisions C

Please confirm which resumes of “key personnel” are required to be submitted with the proposal as indicated in Section E., and which resume of key personnel are required to be submitted after contract award, if any.

All resumes of Key Personnel are required to be submitted with the proposal; and verified again at contract award. (See Volume I, Section 4) All Key Personnel changes must be submitted in accordance with the Key Personnel clause.

ADDENDUM to FAR 52.212- 1 Instructions to Offerors—Commercial Items Page 25

Section E – Solicitation Provisions C Will resumes count against the 50-page limitation?

Yes, resumes are included in the 50-page limitation count.

30 SOW Page 72 12.0 Contract Transition C Please confirm the anticipated contract start date. 10/1/2022

SOW Page 17 Section B. 2nd paragraph T

What is the minimum level of experience level for Shift Supervisors for employment and acceptance on the contract?

Supervisors must have a background of two (2) years of law enforcement or security experience or both.

SOW Page 34

Section 4.9 - Temporary Additional Services (TAS) T What is the average TAS order headcount per assignment?

Without specific certainty, TAS assignments are based on evants, performance, and level of security required for a specific performance.

SOW Page 34 Section 4.9 - Temporary Additional Services (TAS) T

What was the minimum, and maximum number of SPOs required to cover a TAS order during the previous 12 months?

Without certainty, SPOs required are based on events, access control for the event/performance, and level of seucrity required for a specific event/performance. As an example: 1 SPO may be required for an Art Exhibition, and 20 may be required for the Kennedy Center Honors.

34 SOW Page 34 Section 4.9 - Temporary Additional Services (TAS) T

Are TAS personnel required to be armed, unarmed or a combination of both?

Uncertainty, based on activities, performances, and events.

35 SOW Page 34 Section 4.9 - Temporary Additional Services (SPO) T

If both, what is the maximum number of armed SPO’s used during a single event over the last 24 months?

Uncertainty, based on activities, performances, and events.

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SOW Page 36 Section 4.13 - Fitness for Duty Certification T

Are Fitness for Duty certifications required with the submission of candidate resumes required by the proposal?

No, Fitness for Duty Certifications are not required to be submitted with the proposal, but should be addressed in the Management Approach. The Fitness for Duty Certifications shall be addressed in the Transition Plan.

37 SOW Page 45 Section 10.1 Government Furnished T Are Segways used in the delivery of services under this contract? Yes.

38 Section 4.9 - Temporary Additional Services (S) T

Is the Contractor responsible for providing Golf Cart and Segway training?

Yes, the government is responsible for Golf cart and Segway training.

39 Section 4.9 - Temporary Additional Services (G) T

Is the proficiency review conducted by the Government or the Contractor? If the proficiency review is the responsibility of the Contractor, will the Government please provide the performance standards for the proficiency review?

Under Statement of Work (SOW), Section 11.5, Electric Utility Vehicle (Golf Cart & Sedgeway Training) is provided by the Government. SOW, Section 11.6 identifies Contractor provided training.

T

Is the Covid 19 mandatory vaccination standard still in effect for the contract security staff? If yes, what is the standard for existing and/or new hires regarding their vaccination status, proof of vaccination requirements, booster shot requirements, etc.? Additionally, if there is a mandatory vaccination requirement, are religious or medical exemptions permitted? If exemptions are permitted, is the approving authority the Government or the Contractor?

No, the COVID mandatory vaccination is not enforced by the Kennedy Center for Security contractors.

41 Section 4.9 - Temporary Additional Services (E) C

Will the Government please clarify whether the Pricing Schedule should be submitted in PDF format as depicted in Section B of the solicitation or can the Pricing Schedule be submitted in an Excel format?

The Pricing Schedule shall be submitted in MicroSoft Excel format.

Sheet1