328-20251022150627 DEKALB.pdf
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- Attached to
- 328-20251022150627 DeKalb
- Solicitation number
- 3170034146
- Issued by
- Jones County, Mississippi
About this file
This is a Request for Proposals (RFP) from the Town of DeKalb, Mississippi, for engineering services related to the implementation of approved FY2025 Appalachian Regional Commission (ARC) project(s). The Town seeks qualified firms or individuals to provide comprehensive engineering services including preparing plans and specifications, distributing bid documents, assisting in bid opening and bid tabulation, facilitating construction contract execution, conducting pre-construction conferences, and performing construction inspection with periodic reporting and payment request approval through project closeout. Proposals must be submitted in eight (8) copies to the Office of the Mayor at P.O. Box 579 / 94 Bell Street, DeKalb, MS 39328 no later than 10:00 a.m. on November 18, 2025. Proposals will be opened at the Town of DeKalb Boardroom at 5:30 p.m. on the same date. The selection committee may hold proposals for up to thirty (30) days for review and investigation. Contract award will be made on a fixed price basis to the qualified firm or individual whose proposal receives the highest cumulative points, contingent upon ARC award(s) and removal of all environmental conditions. An individual contract will be executed for each awarded project.
Proposals will be evaluated on three criteria: Qualifications (40 points), Experience (40 points), and Capacity for Performance (20 points). Bidders must provide detailed information regarding qualifications of assigned personnel, the firm's prior project experience including grant types and amounts, project activities, project status, and identification of staff assigned to the engagement. The Town of DeKalb is an Equal Opportunity Employer and encourages submissions from Minority-owned Business Enterprises (MBEs), Women-owned Business Enterprises (WBEs), and Section 3 eligible businesses. Funding is provided through ARC. The Town reserves the right to reject any and/or all proposals and has authority to terminate the selection at any time. For questions, contact Jenifer Buford at 601-683-2007.
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Text version
REQUEST FOR PROPOSALS FOR ENGINEERING SERVICES
The Town of DeKalb requests proposals from qualified firms or individuals to provide engineering services for work related to the implementation of approved FY2025 ARC project(s). You are invited to submit eight (8) copies of a proposal, in accordance with this request, to the Office of the Mayor, Town of DeKalb, P. O. Box 579 / 94 Bell Street, DeKalb, MS 39328 no later than 10:00 a.m. on November 18, 2025. Proposals will be opened at the Town of DeKalb Boardroom, located at 94 Bell Street, DeKalb, MS 39328, on
November 18, 2025 at 5:30 P.M.
The Engineer will be responsible for preparing project cost estimates for application preparation and, if awarded, the selected Engineer will provide all engineering services through project closeout in accordance with federal, state and local laws, regulations and policies. The scope of work includes, but is not limited to, the following: 1) prepare plans and specifications; 2) distribute bid documents; 3) assist in bid opening and prepare bid tabulation; 4) assist in the execution of construction contracts; 5) hold pre-construction conference; and 6) perform construction inspection including periodic reports to the Town of DeKalb and approve all payment requests.
The Town of DeKalb is an Equal Opportunity Employer. The Town encourages Minority-owned Business
Enterprises (MBEs) and Women-owned Business Enterprises (WBEs) to submit proposals. The Town also encourages Section 3 eligible businesses to submit proposals. Section 3 of the Housing and Urban
Development Act of 1968, as amended (12 U.S.C. 17010) requires, to the greatest extent feasible, that the
Town and its contractors that participate in the above-referenced program give opportunities for job training and employment to lower-income residents of the Town of DeKalb. Section 3 also requires that contracts for work in connection with Section 3 area be awarded to Section 3 eligible business concerns.
All proposals must be submitted in a sealed envelope and marked with the following language: “Proposal for ARC Engineering Services.” Proposals will be evaluated on the following factors: Qualifications (40 points); Experience (40 points); and Capacity for Performance (20 points). To be evaluated properly, the following must be addressed in detail:
Qualifications – List qualifications of persons assigned to the project;
Experience – Information regarding the firm’s experience and the projects previously undertaken, including the type and amount of grants awarded, the project activities, and the status of the projects;
Capacity for Performance – Identify the number and title of staff assigned to provide services.
The Town will designate a selection committee to evaluate each proposal. The selection committee may hold proposals for a period to not exceed thirty (30) days for the purpose of reviewing the content of the proposals and investigating the qualifications of the firms and assigned individuals. The Town reserves the right to reject any and/or all proposals.
Subject to ARC award(s) and the removal of all environmental conditions, the Town will award a contract with the qualified individual or firm whose proposal has the highest number of cumulative points issued by the selection committee and determined to be the most advantageous to the Town, price and other factors considered. The contract will include the scope and extent of work and other essential requirements. An individual contract will be executed for each awarded project, and the contract will be on a fixed price basis. The Town has the authority to terminate the selection at any time.
Publication Instructions:
Please publish the above RFP in the LEGAL section of the Kemper County Messenger on October 30, 2025, and November 6, 2025.
Please send invoice and certified proof of Brenda Nelson, Town Clerk publication to: Town of DeKalb
P. O. Box 579
DeKalb, MS 39328
Please send certified proof of publication to Demarius Evans Project Developer
East Central PDD P. O. Box 499 Newton, MS 39345
If you have any questions or comments, please call Jenifer Buford at 601-683-2007.
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