Request for Qualifications (RFQ) for

Qualified Trades Contractors – Building Repair & Maintenance Services

RFQ # 327000167

WORK SUMMARY: The Town of Gilbert is pleased to announce the issuance of this Request for

Qualifications (RFQ), inviting duly licensed and experienced contractors to submit Statements of

Qualifications for consideration. The objective of this solicitation is to establish pre-qualified contractor pools to support building repair and maintenance services for Town-owned and Town-operated facilities.

The Town is seeking qualifications for five distinct service categories: electrical, HVAC, painting, plumbing, and remodeling.

AWARD TERMS

The initial Agreement term will commence upon execution of the Agreement and continue through January of 2028. The Agreement may be renewed for up to 4 additional one (1) year terms.

ISSUE DATE October 28, 2026

DUE DATE November 25, 2026

PRE PROPOSAL

CONFERENCE

Thursday, November 5, 2026, at 10:00AM

Location: 50 E Civic Center Dr, Gilbert, AZ 85296, Heritage Room 300

It is highly recommended that all prospective Proposers attend.

DEADLINE FOR

INQUIRIES

The deadline for inquiries is November 10, 2026, by 2:00PM, Local Arizona

Time. Questions and/or inquiries must be submitted in writing to bianca.morales@gilbertaz.gov. Questions submitted after this date and time will not receive a response. The Town of Gilbert reserves the right to issue

RFQ amendments after the question-and-answer period. It is each Proper’s responsibility to check the website www.gilbertaz.gov/rfp for addendums to this RFQ.

SUBMITTAL

PROCESS

Please email your proposal to Bianca Morales at Bianca.Morales@gilbertaz.gov before 2:00pm Local Arizona Time, November 25, 2026. The proposal shall be in pdf format, clearly marked with the name of the RFQ, the RFQ number (listed above) and the name of the proposer. Once your proposal is received you will receive email confirmation from Bianca Morales and the “As Read List” will be posted at www.gilbertaz.gov/rfp. Late proposals will be rejected.

DOCUMENTS

AVAILABILITY

Proposal documents are available at no charge at the Town of gilbert website www.gilbertaz.gov/rfp.

CONTACT Bianca Morales, 480-503-6707, bianca.morales@gilbertaz.gov

RIGHT TO

REJECT

PROPOSALS

Gilbert reserves the right to reject any or all proposals, waive any informality in a proposal or to withhold the Award for any reason Gilbert determines.

EQUAL

OPPORTUNITY

Gilbert is an equal opportunity employer. Minority and women’s business enterprises are encouraged to submit proposals on this solicitation.

mailto:bianca.morales@gilbertaz.gov http://www.gilbertaz.gov/rfp mailto:Bianca.Morales@gilbertaz.gov

1. BACKGROUND

The Town of Gilbert manages a diverse portfolio of municipal facilities, including town halls, community centers, parks infrastructure, public safety buildings, maintenance yards, and administrative offices. The Facilities Division is responsible for the upkeep, repair, and ongoing maintenance of these assets to ensure safe, functional, and well-maintained public spaces. To ensure efficient service delivery and competitive pricing, the Town seeks to establish pre-qualified pools of licensed trade contractors in each of the five categories listed below. When a project or service need is identified, Town staff will solicit quotes from multiple pre-qualified firms within the appropriate trade category and award work based on best value. Contractors awarded under this RFQ may also be considered for emergency and after-hours response work as needs arise.

2. COVERED FACILITIES

The contractor(s) will provide services for the following types of municipal buildings:

• Town Hall and administrative offices

• Police and fire stations

• Public libraries

• Community centers and recreation facilities

• Public works and maintenance yards

• Water treatment and utility facilities

• Public restrooms and park facilities

• Any other Town-owned structures as designated

3. WORK SCHEDULE & COORDINATION

• Work will be scheduled in coordination with the Town designated Supervisor or Manager.

• Emergency response must be available within 2 hours of notification

4. DOCUMENTATION & REPORTING

• Contractor(s) must submit permits, inspection reports, and completion certificates as applicable

• Monthly service summaries and annual performance reviews may be required

• All service requests, approvals, and updates must be documented via email or the designated work order system

• Contractor(s) must provide detailed work logs and progress reports for each task.

5. SCOPE OF SERVICES

The following sections delineate the scope of services associated with each trade category.

Firms are permitted to submit qualifications for one or more categories, and each submission will be evaluated independently.

5.1 Trade 1 – Electrical Contractor Services

5.1.1 Project Overview

Establish qualified electrical contractor(s) to provide ongoing electrical services for Town-owned buildings. This includes maintenance, repairs, upgrades, and new installations to ensure safe, efficient, and code-compliant electrical systems across all designated facilities.

5.1.2 Scope of Services

The contractor shall provide, but is not limited to, the following services:

• Routine electrical maintenance and inspections

• Emergency electrical repairs (24/7 response capability)

• Installation of new electrical systems and components

• High Voltage

• Transformer Services

• Upgrades to existing wiring, panels, and lighting

• Energy efficiency improvements (e.g., LED retrofits, smart controls)

• Electrical work related to HVAC systems

• Fire alarm and security system wiring

• Compliance upgrades to meet local, state, and national codes

5.1.3 Technical Requirements

• All work must comply with the National Electrical Code (NEC), local building codes, and OSHA safety standards

• Contractor(s) must be licensed, bonded, and insured in the State of

Arizona

• All materials and equipment used must be UL-listed and approved for municipal use

• Required Licensing: Arizona Registrar of Contractors – Electrical (CR-11, CR-12, or equivalent)

5.1.4 Personnel & Supervision

• Contractor(s) shall provide qualified electricians with appropriate certifications

• A designated project manager or foreman must be assigned to oversee all work

• Background checks may be required for personnel working in sensitive facilities

5.2 Trade 2 – HVAC/Mechanical Contractor Services

5.2.1 Project Overview

Establish qualified mechanical contractor(s) to provide maintenance, repair, installation, and upgrade services for mechanical systems in Town-owned buildings. The contractor will ensure all systems operate efficiently, safely, and in compliance with applicable codes and standards

5.2.2 Scope of Services

The contractor shall perform, but is not limited to, the following mechanical services:

• HVAC system installation, maintenance, and repair

• Boiler and chiller service and replacement

• Ventilation system upgrades and balancing

• Ductwork installation, cleaning, and sealing

• Thermostat and control system installation and calibration

• Preventive maintenance programs for all mechanical systems

• Emergency mechanical repairs (24/7 availability)

• Plumbing and electrical coordination related to mechanical systems

• Energy efficiency improvements and retrofits

• Compliance upgrades to meet building codes and environmental standards

• Support for fire suppression and smoke control systems

5.2.3 Technical Requirements

• All work must comply with local building codes, ASHRAE standards, and

OSHA safety regulations

• Contractor(s) must be licensed, bonded, and insured in the State of

Arizona

• All materials and equipment must meet municipal specifications and be approved for commercial use

• Required Licensing: Arizona Registrar of Contractors – Mechanical (CR-

39 or equivalent); EPA 608 Certification required for all technicians handling refrigerants

5.2.4 Personnel & Supervision

• Contractor(s)shall provide qualified technicians with appropriate certifications and experience

• A designated project manager or foreman must oversee all work and serve as the primary point of contact

• Background checks may be required for personnel working in secure or sensitive facilities

5.3 Trade 3 – Painting Contractor Services

5.3.1 Project Overview

Establish qualified painting contractor(s) for interior and exterior painting, coatings, wall coverings, and related surface work at Town-owned buildings and facilities. The contractor will ensure all work is performed safely, professionally, and in compliance with applicable standards.

5.3.2 Scope of Services

• The contractor shall perform, but is not limited to, the following services:

• Interior and exterior painting of walls, ceilings, trim, doors, and structural elements

• Surface preparation includes patching, caulking, sanding, and priming

• Specialty coatings: epoxy floors, anti-graffiti coatings, waterproofing sealers

• Wall coverings: vinyl wallcovering installation and repair

• Line striping and wayfinding markings in parking areas and interiors

• Color matching and custom color application

• Lead paint awareness and safe work practices compliance

• Touch-up and spot repair work as directed.

5.3.3 Technical Requirements

• All work must comply with applicable local codes, OSHA safety standards, and EPA lead paint regulations (RRP Rule)

• Contractor(s) must be licensed, bonded, and insured in the State of

Arizona

• All paints, coatings, and materials must meet municipal specifications and be approved for commercial use

• Low-VOC or zero-VOC products preferred for interior applications

• Required Licensing: Arizona Registrar of Contractors – Painting and Wall

Covering (CR-34 or equivalent)

5.3.4 Personnel & Supervision

• Contractor(s) shall provide qualified painters and finishers with appropriate experience

• A designated supervisor or foreman must oversee all work on site

5.4 Trade 4 – Plumbing Contractor Services

5.4.1 Project Overview

Establish qualified a licensed plumbing contractor(s) for the maintenance, repair, and installation of plumbing systems in Town-owned buildings. The contractor will ensure all plumbing infrastructure is safe, functional, and compliant with applicable codes and regulations.

5.4.2 Scope of Services

• The contractor shall perform, but is not limited to, the following plumbing services:

• Routine plumbing inspections and preventative maintenance

• Emergency plumbing repairs (24/7 availability)

• Installation and replacement of fixtures (sinks, toilets, urinals, showers, drinking fountains)

• Water heater installation, maintenance, and replacement

• Pipe installation, rerouting, and repair (water, sewer, gas)

• Drain cleaning and hydro jetting

• Backflow prevention testing and certification

• Sewer line inspection and repair (including camera inspections)

• Trenchless pipe repair and lining

• Drainage Services/Overflow

• Grease trap maintenance and replacement

• Plumbing support for HVAC systems and fire suppression systems

• Water conservation upgrades (low-flow fixtures, leak detection systems)

5.4.3 Technical Requirements

• All work must comply with local plumbing codes, state regulations, and

OSHA safety standards

• Contractor(s) must be licensed, bonded, and insured in the State of

Arizona

• All materials and equipment must meet municipal standards and be approved for commercial use

• Required Licensing: Arizona Registrar of Contractors – Plumbing (CR-37 or equivalent)

5.4.4 Personnel & Supervision

• Contractor(s) shall provide qualified plumbers with appropriate certifications and experience

• A designated project manager or foreman must oversee all work and serve as the primary point of contact

• Background checks may be required for personnel working in sensitive or secure facilities

5.5 Trade 5 – Remodeling Services

5.5.1 Project Overview

This contract outlines the responsibilities of a licensed general contractor to perform construction, renovation, maintenance, and repair services across Town-owned buildings. The contractor will ensure all work is completed safely, efficiently, and in compliance with applicable codes and regulations.

5.5.2 Scope of Services

The vendor shall perform, but is not limited to, the following services:

• Interior and exterior building repairs

• Structural modifications and renovations

• Drywall, painting, flooring, and ceiling work

• Roofing repairs and replacements

• Window and door installation or replacement

• ADA compliance upgrades

• Site work, including concrete, asphalt, and landscaping

• Minor plumbing and electrical coordination (with licensed subcontractors)

• HVAC system support and coordination

• Emergency response for facility damage or urgent repairs

• Project management and coordination with Town staff

5.5.3 Technical Requirements

• All work must comply with local building codes, state regulations, ADA standards, and OSHA safety guidelines

• Vendor must be licensed, bonded, and insured in the State of Arizona

• All materials and equipment must meet municipal standards and be approved for commercial use

• Vendor must obtain all required permits prior to commencement of permitted work

• Required Licensing: Arizona Registrar of Contractors – General

Commercial (B-01 or equivalent)

5.5.4 Personnel & Supervision

• Contractor(s) shall provide qualified personnel with appropriate certifications and experience

• A designated project manager or site supervisor must oversee all work and serve as the primary point of contact

6. MINIMUM QUALIFICATIONS

To be considered for award, firms must meet the following minimum qualifications at time of submittal:

1. Valid and current license issued by the Arizona Registrar of Contractors (ROC) in the applicable trade category.

2. Minimum of five (5) years of experience performing work in the applicable trade category for commercial, institutional, or municipal clients.

3. A minimum of three (3) verifiable references from a public agency, municipal, or commercial clients for comparable work performed within the last five (5) years.

4. Current Certificate of Insurance meeting the Town’s minimum insurance requirements.

5. No active debarment or suspension from any federal, state, or local government contract.

6. Experience Modification Rate (EMR) of 1.0 or lower for the most recent three-year period (submit NCCI letter or equivalent documentation).

7. Ability to mobilize and respond to routine work orders within 48–72 hours and emergency calls within 2 hours of being called.

7. ADDENDUM ACKNOWLEDGEMENT

7.1 Each Solicitation Addendum shall be acknowledged. Failure to note a Solicitation Addendum may result in rejection of the Submittal.

8. EVALUATION

General Evaluation Standards

Gilbert seeks to obtain the services described in the Scope of Work. Gilbert will evaluate proposals on the selection criteria set forth below. Gilbert will be the sole judge of whether the services offered are acceptable. Proposals from individuals who have provided inadequate services to municipalities in the past, or proposals offering services proven unsatisfactory in Town's sole judgment may be rejected and not considered.

Gilbert reserves the right to reject any or all proposals or any part thereof, or to accept any proposal, or any part thereof, or to withhold the award and to waive or decline to waive irregularities in any proposal when it determines that it is in its best interest to do so.

A Proposer (including each of its principals) who is lawfully prohibited from any public procurement activity may have its proposal rejected.

Technical Expertise and Qualifications – 35%

A strong proposal will demonstrate a clear and comprehensive understanding of the technical requirements outlined in the RFQ. Their proposal reflects the necessary industry knowledge, certifications, and experience to successfully perform the requested scope of work.

Service Capability and Responsiveness – 25%

Referring to the soundness of the Proposer’s planned approach for measures with emergency response times, availability for routine and non-emergency work, ability to support multiple locations, and overall reliability.

Quality of Installation, Repair, and Maintenance Approach – 25%

Assesses whether the vendor demonstrates appropriate methods for installation, repair procedures, preventative maintenance plans, documentation practices, and compliance with codes and safety standards.

Project Management, Communication, and Reporting – 15%

Evaluates the firm’s ability to manage schedules, coordinate with station leadership, maintain clear documentation, provide timely updates, and ensure effective communication throughout installation, repair, and maintenance activities.

9. SELECTION PROCESS, AWARD AND PROTEST PROCEDURES

9.1 Award

Contractor awards shall be made to the offers deemed most advantageous to the Town, based upon the evaluation criteria listed above, and that meets the minimum requirements and criteria set forth in this RFQ solicitation.

• This is NOT an all or nothing proposal solicitation. The Town reserves the right to obtain the services sought in this RFQ from multiple sources.

• Gilbert intends to establish a list of qualified contractors. This list will be known as the Qualified Vendors List (QVL) from which vendors will be selected to provide services on an as-needed, case-by-case or matter-by-matter basis.

• Gilbert will enter into a contract with each qualifying vendor; however, the execution of a contract does not guarantee work.

9.2 Evaluation of Competitive Sealed Offers

The Town will use its discretion in applying the following processes to this solicitation. Any ties in scoring will be resolved with a best and final price request and the lowest price will prevail.

Best and Final Offer (BAFO):

A BAFO is an option available for negotiations. Each Proposer in the Competitive

Range, which is determined in the Town’s sole discretion, may be afforded the opportunity to amend its Offer and make one BAFO.

If a Proposer’s BAFO modifies its initial Offer, the modifications must be identified in the BAFO. The Town will evaluate BAFOs based on the same requirements and criteria applicable to initial Offers. The Town will adjust appropriately the initial scores for criteria that have been affected by Offer modifications made by a BAFO. Based on the criteria defined in the solicitation as weighted, the Town will then perform final scoring and prepare final rankings.

The Evaluation Panel will recommend the Offer that is the best value and most advantageous to the Town based on the evaluation criteria.

The Town reserves the right to make an award to a Proposer whose Offer is the highest rated, best value, and most advantageous to the Town based on the evaluation criteria, without conducting written or oral discussions with any Proposer, without negotiations, and without soliciting BAFOs.

Detailed Evaluation of offers and determination of competitive range:

During deliberations, the Evaluation Panel will reach a consensus score for each evaluation criterion except price. The Procurement Officer will score the price, which will be added to the overall consensus score. The overall consensus scores will determine the Proposers’ rankings and which Offers are within the Competitive Range, when appropriate.

Offers Not Within Competitive Range

The Town may notify Proposers of Offers that the Town determined are not in the

Competitive Range.

Discussions with Proposers in the Competitive Range:

1. The Town will notify each Proposer whose Offer is in the Competitive Range or made the ‘short list’ and provide in writing any questions or requests for clarification to the Proposer. Each Proposer so notified may be interviewed by the Town and asked to discuss answers to written or oral questions or provide clarifications to any facet of its

Offer. The Proposers in the competitive range may be required to provide a demonstration of their product.

2. Demonstrations - Proposers in the competitive range may be invited to construct a hands- on sample or presentation of their solution at the Town of Gilbert. In addition, each finalist may prepare and deliver a presentation of their proposed solution based on the script developed by the evaluation panel. The Town may also require a hands-on lab demonstration designed specifically for the evaluation panel. The results of the surveys will be tabulated and delivered to the evaluation team for the final review and solution selection session(s).

3. If an Offer in the Competitive Range contains conditions, exceptions, reservations or understandings to or about any Contract or Solicitation requirement, the Town may discuss or negotiate the conditions, exceptions, reservations or understandings during these meetings. But the Town in its sole discretion may reject any and all conditions, exceptions, reservations and understandings, and the Town may instruct any Proposer to remove the conditions, exceptions, reservations or understandings. If the Proposer fails to do so, the Town may determine the Offer is nonresponsive, and the Town may revoke its determination that the Offer is in the Competitive Range.

4. To the fullest extent permitted by law, the Town will not provide any information, financial or otherwise, to any Proposer about other Offers received in response to this solicitation. During discussions with Proposers in the Competitive Range, the Town will not give Proposers specific prices or specific financial requirements that Proposers must meet to qualify for further consideration. The Town may state that proposed prices are too high with respect to the marketplace or otherwise unacceptable. Proposers will not be told of their relative rankings before Contract award.

Disqualification

If the firm, business or person submitting this proposal has been debarred, suspended or otherwise lawfully precluded from participating in any public procurement activity, including being disapproved as a subcontractor with any federal, state or local government, or if any such preclusion from participation from any public procurement activity is currently pending, the Proposer shall fully explain the circumstances relating to the preclusion or proposed preclusion in the proposal. The Proposer shall include a letter with its proposal setting forth the name and address of the governmental entity, the effective date of this suspension or debarment, the duration of the suspension or debarment, and the relevant circumstances relating to the suspension or debarment. If suspension or debarment is currently pending, a detailed description of all relevant circumstances including the details enumerated above shall be provided.

Any or all proposals will be rejected if there is any reason for believing that collusion exists among the Proposers, and participants in such collusion will not be considered in future proposals for the same work.

10. SOLICITATION TERMS AND CONDITIONS

GENERAL CONDITIONS

OPTION 1: Agreement Term; Renewal. If funds for this Agreement are not appropriated or budgeted by July 1, 2027, Gilbert may terminate this Agreement by giving written notice to

Contractor. Otherwise, The Agreement term commences upon execution of the Agreement and continues through January 2028.

Cooperative Use of Agreement: In addition to the Town of Gilbert and with the approval of the

Contractor, this Agreement may be extended for use by other municipalities, school districts, and government agencies of the State. A current listing of eligible entities may be found at www.mesaaz.gov/business/purchasing/save. Any such usage by other entities must be in accordance with the ordinance, charter and /or procurement rules and regulations of the respective political entity.

Protests: Pursuant to the Municipal Code Section 2-368, an interested party may protest a solicitation by filing a protest in writing to the purchasing officer not fewer than five days before the closing date and time of the solicitation. An unsuccessful Proposer or Bidder may protest a determination of nonresponsiveness or nonresponsibility by the Town by filing a protest in writing with the purchasing office not more than five days after issuance of notice of such determination by the Town. An unsuccessful Proposer or Bidder may protest a contract award by filing a protest in writing with the purchasing office not more than five days after issuance of a notice of apparent low responsive and responsible Bidder, or a notice of intent to award. The protest shall include the following information: (1) The name, address and telephone number of the protester; (2) Identification of the contracting activity and the number of the solicitation; (3)

The signature of the protester or its authorized representative; (4) A detailed statement of the legal and factual grounds of the protest, including copies of relevant documents; and (5) The specific relief requested.

Solicitation Transparency Policy: Beginning on the date this Solicitation is issued and continuing until either the date a contract is awarded, or this Solicitation is withdrawn by Gilbert, all persons or entities who respond or intend to respond to this Solicitation, including without limitation their employees, agents, representatives, partners, subcontractors, consultants, joint venturers, members, lobbyists, or attorneys (collectively, “Proposers”) including, without limitation, members of the evaluation panel, the Town Manager, Deputy Town Managers, the Mayor, or any member of the Gilbert Town Council. As long as the subject matter of the Solicitation is not discussed, Proposers may continue to conduct business with Gilbert.

Notwithstanding the foregoing, Proposers may discuss this Solicitation with the Mayor or a member of the Gilbert Town Council, provided such meetings are scheduled through the

Procurement Officer listed on this Solicitation, conducted in person at 50 E. Civic Center Drive, Gilbert, Arizona 85296, and are posted as open meetings by the Town Clerk at least twenty‐four

(24) hours prior to the scheduled meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

This policy is intended to create a level playing field for all Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. Proposers who violate this policy shall be disqualified from participating in this Solicitation.

11. SUBMITTAL INSTRUCTIONS

11.1 Proposals will be sent via email to Bianca Morales bianca.morales@gilbertaz.gov by 2:00 P.M., Local Arizona Time, November 25, 2026. Emails must be clearly marked with the name of the RFQ, the RFQ number (listed above) and the name of the proposer. Late proposals will be rejected. The list of the proposers will be posted at www.gilbertaz.gov\rfp

11.2 Proposal Documents Available: The Proposal Documents are available for downloading from www.gilbertaz.gov\rfp or by contacting Bianca Morales bianca.morales@gilbertaz.gov 480-503-6707.

11.3 Incorporation of Proposal Documents: All of the Proposal Documents apply to and become a part of the terms and conditions of the proposal.

11.4 Proposal Form: Proposals must be submitted only on the “RESPONSE

WORKBOOK”. All proposals must be emailed with the email clearly marked “Proposal

RFQ 327000167 Qualified Trades Contractors – Building Repair & Maintenance

Services ”, include the proposers name in the subject line of the email.

11.5 Proposal Preparation:

Format. Proposers shall email their proposals (pdf format) either on the forms provided in this Solicitation or their substantial equivalent. Any substitute document must be legible and contain the same information requested on the forms.

Typed or Ink Corrections. The Proposal shall be typed or in ink. Erasures, interlineations or other modifications in the Proposal shall be initialed in ink by the person signing the Proposal.

No Modifications. Modifications shall not be permitted after Proposals have been opened except as otherwise provided under applicable law.

12. REQUIREMENTS FOR PROPOSERS

12.1 Town's Right to Reject Proposals: The Town of Gilbert reserves the right to reject any and all proposals and to waive technicalities.

12.2 Late Proposals: Late submittals and/or unsigned proposals will not be considered under any circumstances. Envelopes containing proposals with insufficient postage will not be accepted by Gilbert. It is the sole responsibility of the Proposer to see that his/her proposal is delivered and received by the proper time and at the proper place.

12.3 Proposal Amendment or Withdrawal: A proposal may be withdrawn any time before the proposal due date and time. A Proposal may not be amended or withdrawn after the proposal due date and time except as otherwise provided by applicable law.

12.4 Public Record: All proposals submitted in response to this solicitation and all evaluation related records shall become property of Gilbert and shall become a matter of public record for review, subsequent to proposal opening. Request for nondisclosure of data such as trade secrets and other proprietary data, must be made known in writing to

Gilbert in proposals submitted, and the information sought to be protected clearly marked as proprietary. Gilbert will not ensure confidentiality of any portion of the proposal that is submitted in the event that a public record request is made. Gilbert will provide 48 hours notice before releasing materials identified by the Proposal as confidential or proprietary in order for the Proposer to apply for a court order blocking the release of the information.

12.5 Solicitation Transparency Policy: Beginning on the date this Solicitation is issued and continuing until either the date a contract is awarded or this Solicitation is withdrawn by Gilbert, all persons or entities who respond or intend to respond to this Solicitation, including without limitation their employees, agents, representatives, partners, subcontractors, consultants, joint venturers, members, lobbyists, or attorneys

(collectively, “Proposers”), shall only discuss matters associated with this Solicitation with the Procurement Officer designated in this Solicitation and shall not have any direct or indirect contact about this Solicitation with any other Town staff or Town official, including, without limitation, members of the evaluation panel, the Town Manager, Deputy Town Managers, the Mayor, or any member of the Gilbert Town Council. As long as the subject matter of the Solicitation is not discussed, Proposers may continue to conduct business with Gilbert.

12.6 Persons with Disabilities: Persons with a disability may request a reasonable accommodation, such as a sign language interpreter, by contacting the Town of Gilbert

Purchasing Division, Bianca Morales at bianca.morales@gilbertaz.gov .Requests shall be made as early as possible to allow time to arrange the accommodation.

12.7 Proposal Acceptance Period: All proposals shall remain open for 180 days after the day of the opening of proposals, but Gilbert may, at its sole discretion, release any proposal and return the proposal security (as applicable) prior to that date. No Proposer may withdraw his proposal during this period without written permission from Gilbert.

Should any Proposer refuse to enter into an Agreement, under the terms and conditions of the procurement, Gilbert may retain the security (as applicable), not as a penalty, but as liquidated damages.

12.8 Proposal Bond: No bonds are required for this RFQ or contract.

12.9 Clarifications. Gilbert reserves the right to obtain Proposer clarifications where necessary to arrive at full and complete understanding of Proposer’s product, service, and/or solicitation response. Clarification means a communication with a Proposer for the sole purpose of eliminating ambiguities in the proposal and does not give Proposer an opportunity to revise or modify its proposal.

12.10 Waiver and Rejection Rights. The Town of Gilbert reserves the right to reject any or all proposals or to cancel the solicitation altogether, to waive any informality or irregularity in any proposal received, and to be the sole judge of the merits of the respective proposals received.

12.11 Solicitation Addendum Acknowledgement. Each Solicitation Addendum shall be acknowledged in the Proposal Section, which shall be submitted together with the proposal on the proposal due date and time. Failure to note a Solicitation Addendum may result in rejection of the proposal.

12.12 Evidence of Intent to be Bound. The proposal form within the Solicitation shall be submitted with the proposal and shall include a signature by a person authorized to sign the proposal. The signature shall signify the Proposer’s intent to be bound by its proposal and the terms of the Solicitation and that the information provided is true, accurate and complete. Failure to submit verifiable evidence of intent to be bound, such as an original signature, shall result in rejection of the proposal.

12.13 Non-Collusion and Non-Discrimination. By signing and submitting the proposal, the Proposer certifies that: the Proposer did not engage in collusion or other anti-competitive practices in connection with the preparation or submittal of its proposal; and the Proposer certifies that it does not discriminate against any employee or applicant for employment based on race, color, age, sex, religious or political affiliation, sexual orientation, gender identity, family status, marital status, national or ethnic origin, or mental or physical disability, and that it complies with all applicable Federal, state and local laws and executive orders regarding employment.

12.14 Duty to Examine. It is the responsibility of each Proposer to examine the entire

Solicitation, seek clarification (inquiries), and examine its proposal for accuracy before submitting the proposal. Lack of care in preparing a proposal shall not be grounds for modifying or withdrawing the proposal after the proposal due date and time, nor shall it give rise to any Contractor claim.

12.15 No Right to Rely on Verbal Responses. A proposer shall not rely on verbal responses to inquiries. A verbal reply to an inquiry does not constitute a modification of the Solicitation.

5.1 Trade 1 – Electrical Contractor Services