327-20260918091246 JC.pdf

Jones College- Tractor Truck with Sleeper Cab 1

REQUEST FOR UNPRICED PROPOSALS

To provide:

Tractor Truck with Sleeper Cab

A Reverse Auction Event For

Jones College

Hosted by:

Publication Dates: September 19, 2026, and September 26, 2026

Unpriced Responses Due: October 7, 2026, at 10:00 AM Central Time

Reverse Auction: October 12, 2026, at 2:00 PM Central Time

Jones College- Tractor Truck with Sleeper Cab 2

ADVERTISEMENT FOR PROPOSALS

Jones College is seeking unpriced technical proposals for:

Tractor Truck with Sleeper Cab

The deadline for receipt of unpriced technical proposals is October 7, 2026, at 10:00 AM, Central Time.

Specifications and detailed instructions regarding the bid process may be obtained by visiting the website www.jcjcbids.com.

This bid will be handled through a reverse auction. Vendors shall submit unpriced responses per the bid documents. Responses will be evaluated for potential acceptability based upon pre-determined criteria.

Bidders whose technical proposals are determined to be acceptable will be invited to provide priced bids for consideration through the online reverse auction, which will take place on October 12, 2026, at 2:00 PM, Central Time. Vendors approved to participate in the reverse auction process will be given further detailed instructions regarding the reverse auction once the responses are reviewed. Jones College reserves the right to extend the auction date, if necessary, to complete the pre-qualification process.

Prices will only be accepted through the online reverse auction, as specified in the bid documents.

For further information regarding any of the bid items, contact Lee Balliet, CDL Instructor at Jones College.

For any questions relating to the bid process, electronic submittal, or reverse auction, please call PH Bidding Group at 662-407-0195 or email bids@phbidding.com.

Jones College reserves the right to reject any and or all bids, waive technicalities, informalities, or irregularities in the bids received, solicit new bids, or choose that bid which is deemed to be in the best interest of the college. The Bidder shall be responsible for and agrees to indemnify and hold harmless Jones College from all losses, damages, expenses, claims, demands, suits, and actions brought by any party against Jones College.

as a result of the Bidder’s failure to comply with the provisions above.

Jones College is an Equal Opportunity Employer.

Jones College encourages Minority-owned Business Enterprises (MBEs) and Women-owned Business Enterprises (WBEs) to submit proposals.

Lee Balliet, CDL Instructor Jones College

Publication Dates: September 19, 2026, and September 26, 2026 http://www.jcjcbids.com/ mailto:bids@phbidding.com

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INFORMATION FOR BIDDERS

Tractor Truck with Sleeper Cab

Jones College

1. Scope and Intent Jones College is seeking to purchase one new CDL training tractor truck with sleeper cab, related equipment, and maintenance services. Jones College intends to award a contract to the lowest and best responsible bidder whose equipment and services are determined to meet or exceed the specifications and evaluation criteria set forth in this bid package.

2. Procurement Method – Multi-Step with Reverse Auction This is a multi-step competitive procurement:

A. Phase One: Unpriced Technical Proposal

➢ Vendors submit the completed Bid Documents, descriptive literature, warranty information, and other required documentation.

➢ Jones College will evaluate submissions for compliance with minimum specifications and overall acceptability.

➢ Only vendors whose truck, equipment, and maintenance proposals are found to be compliant or reasonably capable of being brought into compliance will be approved to proceed.

B. Phase Two: Online Reverse Auction (Pricing Phase)

➢ PH Bidding Group will issue detailed instructions and login credentials to approved vendors.

➢ Vendors will submit pricing only through the reverse auction platform at the scheduled date and time.

➢ Bidders will be able to see their own rank but not the prices submitted by competitors. The event may automatically extend if bids are placed near closing, per PH Bidding Group’s standard rules.

➢ No pricing of any kind shall be included with the unpriced proposal. Pricing will only be accepted through the Reverse Auction by bidders that are approved to participate.

3. General Requirements A. All items shall be new, of current production, and covered by a full manufacturer's warranty and support.

B. All equipment shall be delivered to Jones College, 900 S. Court St., Ellisville, MS 39437, with all delivery, freight, setup, and preparation charges included in the bid price.

C. The bidder bears the burden of demonstrating compliance with specifications through literature, technical data, and completed response forms.

D. Jones College will not accept escalation clauses, fuel surcharges, or other add-on fees beyond the bid price.

E. Substitutions or equivalent items may be proposed provided they meet or exceed all specified requirements. Any proposed alternate items must be clearly identified in the bid submission and supported with detailed technical documentation demonstrating compliance with the specifications. Jones College reserves the right to accept or reject any proposed substitution.

Approval of an equivalent does not relieve the bidder of responsibility for items performance, durability, compatibility, or compliance with all bid requirements.

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4. Evaluation Criteria Bids will be evaluated based on, but not limited to, the following criteria:

➢ Compliance with technical specifications

➢ Pricing and overall value (as determined by the reverse auction)

➢ Delivery timeframe

➢ Warranty coverage and service support

➢ Vendor reputation and past performance

➢ Completeness and quality of the unpriced proposal

➢ SAM.gov/UEI information, if applicable or required by Jones College.

5. Submission of Unpriced Technical Proposals To be considered for an invitation to participate in the Reverse Auction and potential award for this project, bidders must submit all required documentation as outlined in the Information for Bidders.

A. Proposal Submission and Evaluation Proposals may be opened at any time after receipt. Once opened, all proposals will be taken under advisement. Jones College reserves the right to conduct written and/or oral discussions with potential bidders as part of the evaluation process.

B. Reverse Auction Process Only vendors approved through the multi-step qualification process will be permitted to submit pricing through the Reverse Auction. Unpriced technical proposals may be opened at any time after receipt and will be evaluated under advisement. Jones College reserves the right to determine the responsiveness of all offers and proposals, waive minor informalities or irregularities, reject any or all proposals; and invite priced bids only from those companies deemed most advantageous to the buyer.

C. Proposal Conditions By submitting a proposal, bidders acknowledge that they have read, understood, and agree to comply with all specifications as written. Proposal modifications, alterations, or corrections received after the specified closing time will not be considered. All proposals must remain valid for at least sixty (60) days from the date of opening. Jones College is a tax-exempt government entity.

D. Signature and Submission Requirements Unpriced technical proposals must be signed by an owner, authorized officer, or manager of the bidding company. It is the bidder’s responsibility to ensure that complete and timely proposals, including all required documentation, are received. Late or incomplete proposals will not be considered.

E. Reverse Auction Invitation Bidders selected to participate in the Reverse Auction will receive detailed instructions outlining the bidding process and submission requirements for priced bids.

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6. Instructions For Electronic Submissions The following information applies to all proposals. The preferred submission method is electronic submission through www.jcjcbids.com.

A. Unpriced Proposal Submission (Electronic Submission)

Unpriced Proposals are due October 7, 2026, at 10:00 AM

To submit your unpriced proposal electronically, follow the steps below:

1. Prepare Documents

a. Scan all required documentation into a single PDF file.

2. Access the Bid Portal

a. Go to www.jcjcbids.com

b. Log in using your credentials.

c. On the left side of the homepage, click “Public Bids.”

d. Select the appropriate bid solicitation you wish to participate in.

e. Click the “Submit Bid” tab.

3. Upload Your Documents

a. Complete or verify your profile information.

b. Under the “PDF Attachments” section, drag-and-drop your PDF file into the upload box, or click “click here” to browse and upload your file manually.

4. Review and Submit

a. Under the “Review and Verify” section, check the box to agree to the terms and conditions.

b. Click “Submit” when you are ready to finalize your submission.

5. Confirmation

a. A confirmation message will appear once your proposal has been successfully submitted.

b. Important: If you do not receive confirmation, your submission was not received.

▪ For assistance, contact bids@phbidding.com or call (662) 407-0195.

6. After Submission

a. Once the submission deadline has passed, Jones College will review all proposals.

b. You may revise or withdraw your submission at any time before the official bid opening deadline.

c. Approved bidders will be invited to participate in the reverse auction phase.

B. Required Submission Documents

Your unpriced proposal must include the following as a SINGLE PDF FILE. Do not include pricing in the unpriced proposal file:

1. Completed Specification Response Form

2. Product Specifications and Brochures

3. Warranty Information

4. Deviation and Exception Form

5. Vendor Information

6. PH Bidding Supplier Agreement

7. Any additional information you wish Jones College to consider

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7. Opening and Review of Proposals Unpriced proposals may be opened any time after receipt and will be taken under advisement.

Jones College may conduct written and/or oral discussions with vendors as part of the evaluation process.

Only vendors determined to be responsive and technically acceptable will be invited to participate in the reverse auction pricing phase.

8. Reverse Auction The reverse auction will be conducted on October 12, 2026, at 2:00 PM Central Time, through the following platform: https://phbidding.procureclix.com

➢ A separate registration is required to access the reverse auction platform.

➢ Vendors approved to participate will receive detailed registration instructions and login credentials prior to the auction.

A. Participation Requirements Vendors must submit their unpriced proposals by the bid deadline. Proposals that meet all minimum specifications will be invited to participate in the Online Reverse Auction.

B. Reverse Auction Process The Online Reverse Auction is a live, competitive bidding event in which participants submit progressively lower bids.

C. During the event:

➢ Bidders will be able to view their ranking in real time.

➢ Bidders will not be able to view other participants’ actual bid amounts.

➢ Bidders may revise and lower their bids as often as desired throughout the auction.

To ensure fairness, the system automatically extends the auction if new bids are placed near the close of the auction:

➢ Any bid submitted within the final 3 minutes of the auction will trigger an automatic 3-minute extension.

➢ Each subsequent bid will continue to extend the auction by 3 minutes until a full 3-minute period passes with no new bids.

➢ Once no bids are received during that window, the auction will close automatically.

D. Additional Information Comprehensive instructions and event details will be included in the official Invitation to Participate sent to approved vendors. ** PH Bidding Group does not participate in the evaluation or selection process of the awarded vendor.

9. Award Following the conclusion of the reverse auction, Jones College will evaluate results and may make an award to the lowest-priced, responsible vendor whose offer is determined to be in the best interest of Jones College. Jones College reserves the right to: reject any or all proposals, waive informalities or irregularities, re-advertise or solicit new bids, or accept the bid deemed most advantageous to Jones College.

https://phbidding.procureclix.com/

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10. Questions and Addenda Failure to examine any specifications and instructions will be at the bidder’s risk. All procedural and technical questions, or if the attached specifications are incomplete, not clear, or not standardized, shall be made in writing and addressed to the following:

General questions regarding this request should be directed to Lee Balliet, CDL Instructor at Jones College.

For questions regarding obtaining bid documents or regarding the online reverse auction process, prospective bidders may contact PH Bidding Group at 662-407-0195. Email: bids@phbidding.com. No oral explanations by any member of the Jones College staff will be binding. Receipt of addenda must be acknowledged in writing. Submitting vendors shall be responsible for ensuring that they have received all addenda.

11. SPECIFICATION CLARIFICATION

Jones College will purchase one new CDL training tractor truck with sleeper cab, related equipment, and maintenance services. Specifications for the requested truck, equipment, and maintenance package are listed in this packet. Bidders shall complete the Specification Response Form included in this packet and submit supporting literature showing how the offered equipment and services meet or exceed the stated requirements. If the offered equipment or services vary from the specifications provided, list those variances on the Specification Response Form.

It shall be incumbent upon all bidders to understand the provisions of the specifications. Any requests for clarification shall be in writing and shall be submitted to Jones College at least five (5) days prior to the time and date set for the bid opening unless otherwise noted in the bid or proposal specifications. Such clarification will be answered only in response to a written request submitted in the specified amount of time set by Jones College.

All items must equal or exceed the specifications listed. The absence of detailed specifications or the omission of detailed descriptions shall be recognized as meaning that only the best commercial practices are to prevail and that only first-quality materials and workmanship are to be used. It is the intent of the specifications to obtain a product that will adequately meet the needs of the user while promoting the greatest extent of competition that is practicable. In no way are these specifications intended to exclude vendors that can meet or exceed the intended purposes.

Unless specifically stated; brand names, model and part numbers used in this request are used for the sole purpose of setting a desired standard and are not intended to limit or restrict any vendor from offering an equivalent component that the vendor feels best meets the needs of the buyer. It is the responsibility of the prospective bidder to review the entire Bid packet and to notify the buyer if the Specifications are formulated in a manner which would unnecessarily restrict competition. The buyer will decide based on the lowest and BEST products offered by the bidding participants.

END OF SECTION

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SPECIFICATION RESPONSE FORM

Tractor Truck with Sleeper Cab

Complete this form and return it with the unpriced technical proposal. Do not include pricing on this form. For each item, mark YES or NO. Any NO response, alternate, exception, or clarification must be explained in the response column and supported by product literature, samples, or other documentation. If no exceptions are listed, the bidder certifies full compliance with the specifications and bid requirements.

Jones College is requesting proposals for one new tractor truck with sleeper cab suitable for CDL training use.

Each item proposed shall meet or exceed the specifications listed below.

Specifications

Item

# GENERAL

Acknowledge Variance

Yes No

1.1 Equipment proposed shall be new, unused, current production equipment suitable for

CDL training and instructional use.

1.2 Truck and related equipment shall comply with all applicable Federal Motor Vehicle Safety Standards, Department of Transportation requirements, Mississippi requirements, CDL training use requirements, and applicable safety regulations in effect at the time of delivery.

1.3 Equipment shall be delivered fully assembled, serviced, inspected, and ready for use.

1.4 Vendor shall provide manufacturer documentation, operator manuals, warranty documentation, service documentation, and other materials normally provided with new equipment.

1.5 Vendor shall clearly identify all exceptions, substitutions, alternates, or deviations from these specifications in the proposal.

1.6 Brand names, model names, or component references are used only to establish the desired standard unless otherwise stated. Equivalent products that meet or exceed the intended purpose may be proposed.

Item

# TRACTOR TRUCK

Acknowledge Variance

Yes No

2.1 Truck shall be a new commercial tractor truck suitable for CDL training and instructional use.

2.2 Truck shall include a sleeper cab configuration. Sleeper shall be a 72-inch high-rise sleeper.

2.3 Truck shall be equipped with a diesel engine suitable for CDL training, commercial use, and operation with standard commercial semi-trailers.

2.4 Truck shall be equipped with a Cummins diesel engine. The engine shall be suitable for CDL training and commercial tractor-trailer operation and shall meet or exceed the performance, reliability, emissions, and serviceability needs of the College. Engines of other manufacture shall not be acceptable unless specifically approved in writing by Jones College as an alternate. Bidder shall state the proposed Cummins engine model and rating.

2.5 Truck shall be equipped with an automatic transmission suitable for CDL training and commercial tractor operation. Manual transmissions shall not be acceptable. If an automated manual transmission is proposed in lieu of a fully automatic transmission, the bidder shall clearly identify it on the Deviation and Exception Form. Bidder shall state the proposed transmission manufacturer, model, and number of speeds.

2.6 Truck shall include live drive axles. Single axle or dead axle configurations are not acceptable.

2.7 Truck shall be configured with drive axle capacity suitable for CDL training use and operation with standard commercial semi-trailers.

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2.8 Truck shall include all standard safety equipment required for operation, inspection, and CDL training use.

2.9 Vendor shall provide manufacturer, model, year, engine, transmission, axle configuration, gross vehicle weight rating, warranty, and complete technical specifications for the truck proposed.

2.10 Truck shall be equipped with a diesel engine rated at a minimum of 450 horsepower @1700 RPM and 1750 lb-ft torque @ 900 RPM, or bidder shall state the proposed horsepower and torque ratings and demonstrate that the proposed engine is suitable for CDL training, highway operation, and use with standard commercial semi-trailers.

2.11 Truck shall be equipped with tandem live drive axles. Single axle, dead axle, tag axle, or non-powered rear axle configurations shall not be acceptable unless specifically approved in writing by Jones College as an alternate.

2.12 Bidder shall state the truck’s Gross Vehicle Weight Rating and Gross Combined Weight Rating. Truck shall be configured for Class 8 tractor-trailer training use and shall be capable of safely operating with standard commercial semi-trailers. Recommended minimum GVWR shall be 50,000 lbs. or greater, and recommended minimum GCWR shall be 80,000 lbs. or greater, unless an alternate configuration is approved by Jones College.

2.13 Bidder shall state the proposed wheelbase. Wheelbase shall be appropriate for a sleeper cab tandem axle tractor used for CDL training and commercial tractor-trailer operation. Recommended wheelbase range is approximately 220 inches to 240 inches, or manufacturer’s standard wheelbase suitable for the proposed truck.

2.14 Truck shall include a commercial-duty fifth wheel compatible with standard semi-trailers used for CDL training. Fifth wheel shall be an adjustable sliding fifth wheel, or approved equivalent, with height compatible with standard commercial semi-trailers.

Bidder shall state fifth wheel manufacturer/model, plate type, slide travel if applicable, and approximate fifth wheel height.

2.15 Truck shall be equipped with a full dual-circuit air brake system meeting applicable Federal Motor Vehicle Safety Standards for air-braked commercial motor vehicles.

System shall include required air reservoirs, air dryer, parking/emergency brake controls, trailer air supply connections, glad hands, ABS, and all standard safety equipment required for tractor-trailer operation.

2.16 Truck shall include heavy-duty suspension suitable for CDL training and commercial tractor-trailer use. Rear suspension shall be air ride, or approved equivalent. Bidder shall state front suspension type, rear suspension type, axle ratings, and manufacturer’s standard capacity.

2.17 Truck shall include commercial-grade highway tires suitable for the proposed tractor-trailer configuration. Recommended tire size is 11R22.5 or 295/75R22.5, or manufacturer’s equivalent standard commercial tire size. Bidder shall state tire size, load rating, wheel type, and whether tires are steer/drive position specific.

2.18 Truck shall include fuel tank capacity suitable for instructional and highway training use. Recommended minimum total usable diesel fuel capacity shall be 100 gallons.

Bidder shall state total fuel capacity and tank configuration.

2.19 Truck shall comply with all applicable current EPA emissions standards, Federal Motor Vehicle Safety Standards, Department of Transportation requirements, Mississippi requirements, and all other applicable safety and operating regulations in effect at the time of manufacture and delivery.

2.20 Mileage / Hours Limitation

If the proposed truck is represented as new but has mileage or engine hours due to transport, demonstration, dealer use, or prior handling, the bidder shall disclose current mileage and engine hours. Jones College reserves the right to determine whether the mileage or hours are acceptable.

2.21 Truck shall be new, current production, and not previously titled or registered to any retail purchaser. Bidder shall disclose whether the truck has ever been titled, registered, placed into service, or used as a demonstrator unit.

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2.22 Sleeper compartment shall be reconfigured to transport students for training purposes.

The factory bed shall be removed and passenger seats shall be installed in the sleeper area. All installed seating shall be securely mounted and shall include seat belts.

Bidder shall state the number of seats proposed, the seat manufacturer and model, the mounting method, and shall confirm that the installation complies with all applicable Federal Motor Vehicle Safety Standards and Department of Transportation requirements for occupant seating.

2.23 Truck shall be white in color.

2.24 Seating and interior flooring shall be vinyl. Cab and reconfigured sleeper seating surfaces shall be vinyl, and cab and sleeper flooring shall be vinyl. Cloth or carpeted seating and flooring shall not be acceptable.

2.25 Truck shall be equipped with a standard 7-way trailer electrical connection (SAE J560 seven-conductor receptacle) suitable for CDL training use with standard commercial semi-trailers.

2.26 Truck shall be equipped with proper trailer air brake connections, including service and emergency glad hands, air lines, and all standard fittings required for connection to standard commercial semi-trailers.

2.27 Truck shall be equipped with proper electrical connections to support operation of a trailer-mounted liftgate, including any auxiliary power connection, cabling, circuit protection, and charging provisions required by the liftgate manufacturer. Bidder shall describe the liftgate power and electrical provisions proposed.

2.28 Truck shall be equipped with chrome alloy wheels on all axle positions, including steer and drive positions. Bidder shall state the wheel manufacturer, size, and finish.

2.29 Truck shall be equipped with an Auxiliary Power Unit (APU). Bidder shall state the APU manufacturer, model, type (diesel-fired or battery-electric), output, and whether installation, warranty, and service support are included.

# STORAGE AND GPS

Acknowledge Variance

Yes No

3.1 Truck shall include a chrome exterior-mounted toolbox installed adjacent to the fuel tank, suitable for secure storage of CDL training equipment. If not factory-installed, vendor shall identify the proposed aftermarket storage solution.

3.2 Truck shall include GPS, connected vehicle platform, telematics, or equivalent commercial navigation/tracking capability suitable for CDL training use. Vendor shall identify whether GPS/telematics includes hardware, installation, subscription fees, cellular/data service, tracking, route history, driver behavior monitoring, diagnostics, reporting, and the length of included service. Any recurring costs after the included period shall be disclosed.

# THREE-YEAR MAINTENANCE SERVICE PACKAGE

Acknowledge Variance

Yes No

4.1 Vendor shall include a three-year maintenance/service package for the proposed truck, running concurrently with the three-year warranty period. The package shall include a minimum of two (2) scheduled services per year for each year of the three-year warranty period, for a total of six (6) services.

4.2 Maintenance package shall cover standard scheduled and preventative maintenance items for three (3) years from delivery, unless a longer period is proposed.

4.3 Maintenance package shall include oil changes, filters, brake service, brake inspections, brake adjustments, preventative maintenance, and other standard scheduled maintenance items recommended by the manufacturer during the covered period. Bidder shall confirm that two (2) services per year are included for the full three-year period.

4.4 Vendor shall describe covered services, service intervals, service locations, scheduling process, exclusions, and mileage or hour limitations.

4.5 Vendor shall state whether service may be performed locally or through an authorized service provider.

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# WARRANTY

Acknowledge Variance

Yes No

5.1 Truck shall be covered by a warranty of three (3) years, 10,000 engine hours, and

100,000 miles, whichever occurs first. Bidder shall state the covered components, any component-specific warranty terms, deductibles, exclusions, authorized service locations, and whether the warranty is a manufacturer or third-party warranty. Warranty documentation shall be included with the unpriced technical proposal.

5.2 Truck shall include all standard manufacturer warranties. Vendor shall describe covered components, duration, mileage limitations, service locations, and exclusions.

# PROPOSAL REQUIREMENTS

Acknowledge Variance

Yes No

6.1 Vendor shall submit one unpriced technical proposal for the truck.

6.2 Vendor shall identify all standard and optional equipment included in proposal.

6.3 Vendor shall provide complete manufacturer specifications, brochures, warranty information, maintenance information, and supporting documentation for the truck proposed.

6.4 Vendor shall state whether the truck is available for delivery as a complete unit or whether any components will be delivered separately.

6.5 Vendor shall identify the nearest authorized service location for the truck.

6.6 Vendor shall disclose any subcontractors or third-party providers used for GPS installation, sleeper reconfiguration and seating installation, APU installation, liftgate electrical installation, maintenance services, or other required components.

TRUCK INFORMATION

Manufacturer: ___________________________________________________________

Model: _________________________________________________________________

Year: __________________________________________________________________

Engine: ________________________________________________________________

Transmission: ___________________________________________________________

Axle configuration: _______________________________________________________

Gross vehicle weight rating: ________________________________________________

Nearest Authorized Service Location: ________________________________________

Estimated Delivery Lead Time: ______________________________________________

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DEVIATION AND EXCEPTION FORM

Tractor Truck with Sleeper Cab

Jones College

This form must be completed and submitted with the unpriced technical proposal. Do not include pricing on this form.

The bidder shall list below any and all deviations, exceptions, substitutions, alternates, clarifications, or conditions related to the bid specifications, contract requirements, delivery requirements, warranty requirements, maintenance requirements, GPS/telematics requirements, or any other requirement contained in this bid package.

If the bidder takes no deviations or exceptions, the bidder must check the box below and sign the form.

By submitting this form, the bidder acknowledges that Jones College reserves the right to accept or reject any deviation, exception, substitution, alternate, or clarification in the best interest of the College. Failure to list a deviation or exception on this form may result in the bidder being required to comply fully with the bid documents as written.

No Deviations or Exceptions

☐ The bidder takes no deviations, exceptions, substitutions, alternates, clarifications, or conditions to the bid specifications or requirements. The bidder certifies that the proposed equipment, services, warranties, delivery, maintenance package, and GPS/telematics fully comply with the bid documents as written.

Deviations, Exceptions, Substitutions, Alternates, or Clarifications

Item / Section

Reference

Requirement in Bid Package

Proposed Deviation, Exception, Substitution, Alternate, or Clarification

Reason / Explanation

Supporting Documentation

Included?

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

Attach additional pages if necessary.

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Vendor Certification

The undersigned certifies that all deviations, exceptions, substitutions, alternates, clarifications, conditions, or limitations to the bid specifications and requirements have been fully disclosed on this form.

The bidder understands that any deviation, exception, substitution, alternate, clarification, condition, or limitation not disclosed on this form may be rejected or may require the bidder to comply with the original bid requirement at no additional cost to Jones College.

VENDOR INFORMATION

RESPONDENTS MUST COMPLETE THE FOLLOWING AND RETURN THIS

COVER SHEET WITH UNPRICED PROPOSAL

Federal I.D. or TIN Number:

SAM.Gov Number or UEI Number (Formerly called DUNS Number)

Company Legal Name:

Company Website:

Primary Contact Name:

Primary Contact Title:

Business Address:

Phone:

Fax:

Email:

Authorized Signer’s Printed Name:

Authorized Signer’s Title:

State/Federal Classifications

Woman Business Enterprise Yes No

Veteran Owned Enterprise Yes No

Small Disadvantaged Business Yes No

Delivery Timeframe of Truck

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BIDDERS CHECKLIST

Please check ‘✔’ each line item – confirming that these items are included in your response.

REQUIREMENT

ACKNOWLEDGE

YES NO

Completed Specification Response Form Deviation and Exception Form Vendor’s Product Spec Sheet / Brochure Truck Specifications, Maintenance Package Details, and Service/Support Information Written Copy of Warranty and Extended Warranty Options Vendor Information Page PH Bidding Group Supplier Agreement No pricing included in the unpriced technical proposal

Scan the completed bid documents, Specification Response Form, warranty information, brochures to be considered, and PH Bidding Group’s Vendor agreement and submit online at www.jcjcbids.com.

*If your response is approved, you will receive detailed instructions regarding the reverse auction process. Do not provide pricing as part of your specification response. Pricing will only be accepted from approved vendors through the reverse auction process.

If you will require technical assistance for the submission of the specification response or the reverse auction process, this will require you to either contact PH Bidding Group at 662-407-0195 or bids@phbidding.com at least one day prior to the specification response deadline or the reverse auction date.

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Supplier Agreement

INTENT AND CONTACT

This document shall detail the conditions upon which a supplier, contractor, vendor or other individual, business or corporation seeking to do business with any client who has contracted, whether verbally, by resolution or any other means with PH Bidding Group for the use of its reverse auction platform shall be allowed to utilize the PH Bidding Group Reverse Auction Platform located at www.phbidding.procureclix.com.

Only through completion of this document and unconditional agreement to this agreement in its entirety will you or your assigns, agents or employees or other designees be allowed to utilize this platform to submit pricing to the client(s) of PH Bidding Group.

This Agreement contains provisions for an administrative fee, discussed in Section 16.

PH Bidding Group hereby agrees to all sections contained within which outline its obligations and responsibilities.

PH Bidding Group Contact information is:

PH Bidding Group 605

West Main Street

Tupelo, MS 38804

662.407.0195 bids@phbidding.com

TERMS OF USE

Reverse Auction and Strategic Procurement Software – One-Time Use Agreement for Suppliers Only

If you have difficulty in completing this document, email us at bids@phbidding.com or call us direct at

662.407.0195.

By participating in the reverse auction procurement process initiated by PH Bidding Group and its strategic partner(s), you agree that you have accepted this agreement in its entirety, without exception, and that you, your representatives, and assigns agree to the following terms, statements and conditions:

Definitions:

“PH Bidding Group” shall mean the provider of a Reverse Auction Event Platform used in conjunction with

Buyers to negotiate pricing on desired service, goods or information.

Initials ______ http://www.phbidding.procureclix.com/

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“You”, “Supplier” or “Suppliers” shall mean anyone signing this agreement that will use or direct the use of

PH Bidding Group’ Reverse Auction Event Platform for the purpose of selling services, goods or information to

Buyers who retain the services of PH Bidding Group.

“Buyer” shall mean any client or customer of PH Bidding Group who chooses or has chosen in the past to procure through the use of a Reverse Auction Event Platform or information provided by or in conjunction with

PH Bidding Group.

“Reverse Auction Event Platform” shall mean the platform accessed within or from or in conjunction with the website address at www.phbidding.procureclix.com, which is used by various Buyers to procure services, goods or information.

1.) All information related to bids, projects, specifications, and terms of sale to potential clients of PH

Bidding Group are based on information received directly from the client, and not necessarily approved by PH Bidding Group. PH Bidding Group makes no warranty concerning information approved by its clients for use in reverse auction events.

2.) PH Bidding Group cannot and will not be held liable for delays in reverse auction events, server failures or changes in scheduling for reverse auction events.

3.) You acknowledge that PH Bidding Group is merely the conduit through which pricing is achieved for the benefit of our clients, and not an endorsement of our clients’ creditworthiness, ability to perform upon a contract or agreement, nor the proper use of materials, equipment or any other service or goods purchased through the use of our reverse auction software. PH Bidding Group shall not be held liable clients’ failure to perform or award upon a given reverse auction event. All agreements that arise between suppliers and buyers are then the sole responsibility of those two parties, wherein

PH Bidding Group shall be indemnified.

4.) This agreement shall be good for a one-time use of PH Bidding Group’s reverse auction strategic procurement solution. Only through acceptance of this agreement are you permitted to utilize the bidding platform. In the event that you violate any of the terms of any part of this agreement, PH

Bidding Group may, in its sole and absolute discretion, terminate your ability to access the platform. In the event that PH Bidding Group terminates your access to the reverse auction software for any reason, neither you nor your assigns, affiliates, employers, employees or subsidiaries or beneficiaries shall have a claim against PH Bidding Group, its employees, assigns or beneficiaries.

5.) PH Bidding Group shall provide basic training and basic instruction concerning operation of the supplier side functions of its reverse auction software, which is operated entirely online. Supplier shall be solely responsible for his or her attendance to this training. PH Bidding Group shall make reasonable efforts to accommodate training to Supplier’s schedule, but Supplier acknowledges that he or she is ultimately solely responsible for attendance. Supplier agrees not to attempt to reverse engineer, model or copy this software.

6.) It shall be the supplier’s responsibility to comply fully with terms and conditions set forth by clients of

PH Bidding Group, and to ensure that supplier conduct falls within state purchasing laws.

7.) It shall be the sole and absolute responsibility of the Supplier to meet all deadlines for specification responses and sample presentations or the attending of any pre-bid conferences or any other functions as may be required from time to time by either PH Bidding Group or the Buyer. Failure to meet any of these deadlines or appointments does not entitle the supplier to an extension of the deadline or a delay in the scheduled date of the reverse auction event.

http://www.phbidding.procureclix.com/

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8.) Supplier shall also be solely responsible for his own access to the Internet. If Supplier has no access to the Internet and is unable to locate access on his own, PH Bidding Group may, at its sole and absolute discretion, assist Supplier in locating sufficient Internet access for the purposes of participating in a contemplated Reverse Auction Event. Supplier also agrees that he is solely responsible for using his access to the Internet in a responsible manner in conjunction with this Reverse Auction Event so as not to intentionally interfere with another Supplier’s access to the Reverse Auction Event.

9.) It shall be the sole and absolute responsibility of the supplier to ensure that it meets all state and federal regulations with respect to product offerings and its ability to offer such items or services.

10.) Suppliers agree that any and all information they provide shall be accurate and truthful. PH Bidding

Group shall take reasonable precautions deemed necessary in its sole and absolute discretion to protect and safeguard that information but shall not be held liable in the event of a breach of that security. PH

Bidding Group does not guarantee either the validity of your information or the safety of the information you provide. In the event your information becomes compromised, PH Bidding Group will issue you a new password.

11.) Supplier agrees that he has no right to transfer this one-time use license.

12.) Supplier agrees that he shall have no claim against PH Bidding Group for any virus that may infect the hardware or software of the supplier as a direct or indirect result from the use or perceived use of PH

Bidding Group’s reverse auction software.

13.) Supplier agrees that his sole remedy in the event that supplier determines he dislikes the reverse auction process or service is to stop using the service.

14.) Supplier agrees that he will neither share nor leak his password to the service for the purpose of allowing competitors of PH Bidding Group to view the reverse auction process or allow unauthorized persons to view a Reverse Auction Event for the purpose of providing information to other unauthorized users, regardless of intent or consequence. In the event of a breach of this section of the agreement, PH

Bidding Group may, in its sole and absolute discretion, remove access to the Reverse Auction Event or any other portion of Internet based material from the Supplier.

15.) Supplier agrees that in the event of an Internet or server failure on the side of PH Bidding Group, arrangements may be made by PH Bidding Group in conjunction with the buyer for an alternate date for the Reverse Auction Event. Suppliers shall have no claim against PH Bidding Group, its employees, assigns or beneficiaries.

16.) An investment of time and financial resources is necessary for the continued operation of Reverse

Auction Events run on PH Bidding Group platform. Therefore, a transaction fee based solely upon the final awarded purchase price shall be charged to the supplier. This transaction fee shall be self-assessed by the Supplier, who, by participating or reviewing or viewing PH Bidding Group’s Reverse

Auction Platform, website or information prepared by or in conjunction with PH Bidding Group, acknowledges receipt of service from PH Bidding Group regardless of the means of the final arrangement of pricing, whether through PH Bidding Group’s Reverse Auction Event or other direct negotiations or bids. Supplier agrees that if he or she at any time has used the Reverse Auction platform or any portion or part of the software or Internet platform or website or information provided by or prepared by or in conjunction with PH Bidding Group for purposes of a contemplated bid, the fees described within this agreement as being due to PH Bidding Group shall be due in full in accordance with normal billing procedures set forth herein and are fully earned by PH Bidding Group.

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Fees shall be self-assessed by the winning Supplier in the following amount and shall apply to all bids:

4% of the total contract price, including all service agreements, extended warranties, and equipment.

Fees shall be paid to PH Bidding Group in the following manner:

All fees, in full, shall be due to PH Bidding Group within 15 calendar days of payment by the purchasing entity to the winning vendor for equipment, materials or other items by the Buyer. Partial payments shall not be accepted, and payments which are not received within 60 calendar days shall immediately accrue interest at the rate of 2% monthly plus a recurring monthly service fee of $50. Supplier agrees that after 90 (ninety) days of non-payment, Supplier shall be considered in default of this agreement by PH Bidding Group and subject to all necessary and legal means of collection of this debt. In addition, Supplier agrees to pay all fees and lost monies required to collect Suppliers debt to PH Bidding Group. Jurisdiction for all collection efforts shall be

Tupelo, Mississippi exclusively.

Suppliers should ensure that their total bid includes all fees due to PH Bidding Group. Supplier agrees that it is his sole and absolute responsibility to include fees due PH Bidding Group with all submitted bids.

Supplier agrees that any and all future orders or transactions arising from the use of PH Bidding Group’s

Reverse Auction Event Platform shall be subject to the fees listed above and payable based upon the same guidelines. Future orders and transactions shall include but not be limited to, accessories, modifications, or aftermarket equipment.

17.) By participating in this Reverse Auction Event or by viewing materials associated with this Reverse

Auction Event, Supplier agrees not to attempt circumvention or contemplate circumvention or enter into any agreement that would circumvent this agreement in any way, whether intentional or unintentional which results or may result in avoiding fees due to PH Bidding Group or negotiating directly with Buyer or avoids or attempts to avoid the Reverse Auction Event. These circumvention techniques could include but shall in no way be limited to verbal agreements, bids written on paper delivered by any means or electronic communications, signals, or other means of communication.

18.) Supplier agrees that all content provided by PH Bidding Group is considered the sole property of PH

Bidding Group. Unauthorized sharing or use of these materials and content is prohibited. Supplier agrees that he will use this content solely for the purpose of participating in a Reverse Auction Event in good faith.

19.) PH Bidding Group may alter this agreement at any time. Notice shall be given to Supplier within 24 hours of PH Bidding Group’s alteration of this agreement if currently in force either by email, the posting of specific related information within the bid package located within the Reverse Auction Bid platform that will be used by Supplier to gather information on this specific bid, or by certified mail. PH Bidding Group is hereby informing Supplier that our preferred method of notification is by using the Adobe Acrobat protected document format (PDF), delivered by email.

20.) This Agreement and all rights of the parties associated with it shall be governed by the laws as set forth within the State of Mississippi. Jurisdiction relating to any matters arising from the use of this agreement shall be the City of Tupelo, Mississippi. If any portion of this agreement is found to be unenforceable, whether due to illegality or misappropriation, the remainder of this agreement and its enforceability shall survive in full and shall be in no way affected. This agreement constitutes the entire agreement between the parties. No other verbal representations, examples, or correspondence, whether electronic, verbal or written, shall survive the signing of this agreement.

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Acceptance - This agreement is hereby accepted in its entirety, without exception. I assert under penalty of law, I am the authorized signatory for the following organization, company, group or individual:

Organization, Company, or Individual represented: _________________________________________

Authorized Representative (Printed Name): _________________________________________

Title of Authorized Representative: _________________________________________

BILLING INFORMATION:

Email Address: __________________________________________

Physical Address: __________________________________________

Mailing Address (if different): __________________________________________

Office Phone: __________________________________________

Mobile Phone: __________________________________________

Signature: _______________________________________________

Date: ____________________________________

Return this Agreement, with your completed Bid Response Package to PH Bidding Group before the vendor response deadline outlined in the bid advertisement or bid documents. You may scan and submit this agreement with your bid response to the applicable bid management site or you may email the completed, signed pages to bids@phbidding.com. For questions regarding this agreement or the bid item(s), you may contact PH Bidding at 662-407-0195.

If you will require technical assistance for the submission of the specification response or the reverse auction process, this will require you to contact PH Bidding Group at either 662-407-0195 or bids@phbidding.com at least one day prior to the specification response deadline or the reverse auction date.