Work Restriction - Badges and Passess Requirements-Jan 30 2019.pdf

WORK RESTRICTIONS

PART 1 GENERAL

SUBMITTALS

Preconstruction Submittals

Purchase Orders

Construction Schedule

List of Contact Personnel

Personnel List

SPECIAL SCHEDULING REQUIREMENTS

a. Contractor and sub-contractor must be ready for operation as approved by

Contracting Officer before work is started.

b. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work.

c. The Contractor will remain in operation during the entire construction period. The

Contractor must conduct his operations so as to cause the least possible interference with normal operations of the activity.

d. Permission to interrupt any Activity roads, railroads, or utility service must be requested in writing a minimum of (5) calendar days prior to the desired date of interruption.

e. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

CONTRACTOR ACCESS AND USE OF PREMISES

a. Ensure that Contractor personnel employed on the Activity become familiar with and obey FAA and Honolulu Airport Authority regulations including safety, fire, traffic and security regulations.

b. Ingress and egress of Contractor vehicles at the Activity is limited to the Honolulu

Control Facility (HCF) gate inside Hickam AFB. To minimize traffic congestion, delivery of materials must be outside of peak traffic hours (6:30 to 8:00 a.m. and

3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer.

c. Do not enter any restricted areas unless required to do so and until cleared for such entry. Mark Contractor equipment for identification.

SECURITY REQUIREMENTS

The Honolulu Control Facility is a secured facility:

a. Application: Furnish to the Contracting Officer a list showing, for employees and representatives to be engaged at the site, the name, address, date and place of birth, social security number, driver’s license number and, for anyone who is not a United States citizen, an alien registration number.

b. Passes and badges: Each individual engaged at the site must obtain a temporary pass each day. Car passes will be issued for parking on the station.

The Contractor must allow 15 minutes for this procedure at the beginning of each day. Additionally, the Contractor must expect to lose 25 crew hours over the duration of the contract due to delays in obtaining an escort while working in the inner compound. For the purpose of definition, a crew is defined as the size of the Contractor's workforce during any given workday. (If the

Contractor has a crew of 10 men delayed 30 minutes on a given day, the delay period is one-half crew hour). Such delays will be at no additional cost to the

Government.

c. Base Entry Pass. This pass is issued by the Visitors Control Center at the

Main Gate. Visitors Control is open Monday through Friday, 6:00 a.m. to

3:00 p.m. A minimum of 5 working days prior to start of work, the Contractor must furnish to the Joint Base Hickam AFB, HI, Security Department, via the

Contracting Officer, the following information for Contractor and subcontractor personnel required to enter the Station:

(1) Name of the company

(2) Name of the employee

(3) Social Security Number

(4) Proof of U.S. citizenship

(5) Driver’s License

(6) A completed application for Base Entry Pass

d. Proof of Citizenship - Proof of citizenship will consist of copies of birth certificates, or naturalization papers, which will be returned once entered into the security computer system. The Security Department will run a criminal history check on Contractor employees and, as a condition of employment, each employee must willingly sign an authorization form allowing the

Security Department to conduct the criminal history check. Subject authorization form will be maintained on file by the Security Officer. Based on proof of U.S. citizenship and the results of the criminal history check, the

Security Officer will or will not grant entry to the Station. If entry is denied, the Contractor will be immediately notified.

d. Contractor Responsibility for Employees - The Contractor is responsible for employees under his employment. Ensure that employees are familiar with and obey station traffic, safety, and security regulations.

e. Motor Vehicle Operation - Ingress and egress of personnel will be subject to the security regulations of the FAA and HCF.

(1) All personnel must be made aware of the base speed limits:

Housing areas 5 mph

Parking areas 10 mph

All other areas 25 mph (unless otherwise posted)

(2) Parking is in designed areas only, between two white lines. No parking is permitted in fire lanes, on seeded areas, in parking slots reserved for general officers and handicapped personnel.

(3) All personnel entering the installation are subject to random vehicle inspections. The purpose of these inspections is to detect the theft of

Government and private property, and to detect contraband or illegal drugs.

(4) Required Information on Privately Owned Vehicles - Advise company employees who desire to use their privately owned vehicles to personally bring the vehicle, vehicle registration, copy of vehicle insurance policy, valid state inspection documentation, and driver's license to the Visitor Control

Center at the Main Gate.

(5) Access to Restricted Areas - Base entry passes allow access to designated areas on the installation only. Entry into off limits areas is prohibited unless the contract requires it.

(6) Current Information - Contractors will be responsible for keeping the vehicle and employee lists current, and for securing and returning identification cards belonging to terminated employees to the Command

Manager's Officer.

(7) Base Entry Passes - Contractor base entry passes will be valid for each entry aboard Joint Base Hickam AFB main gate from 6:00 a.m. to 6:00 p.m., Monday through Friday only, unless prior arrangements have been made with the Contracting Officer and Base Security Officer, Joint Base Hickam AFB, HI has been notified. The passes are the property of the base and are to be returned to Visitors Control at the Main Gate upon completion of the contract or termination of employment. Replacement passes must be requested in writing and be accomplished by written authorization from the Contracting

Officer.

(8) Providing Information to Subcontractors - Prime Contractors are responsible for ensuring that subcontractors receive security information.

Failure to comply with the specified requirements will result in prime contractors and subcontractors being denied access to the construction site.

Vehicle List

Submit an original list of vehicles to be utilized at the work site with the following information for each vehicle:

a. Make

b. Year

c. Model

d. License number

e. Registered owner

Control

Maintain strict accountability over passes. Immediately report to the source of issue, passes missing or lost and the circumstances. If the Contractor has another active contract or one commencing immediately, employees' names may be transferred from one contract to the other. Final payment will not be effected until employees are transferred to another contract or the records are cleared. Furnish a signed letter, countersigned by the source of issue, stating that passes have been turned in.

Installation Access

Registration for Installation Access:

Registration application and approval of the HNL Airport Installation Access is required. The approval process may require 60 days upon receipt of application by the HNL Airport Badging Office. It’s the responsibility of the Contractor to obtained all required Badge Access to the site after the project is awarded.

Registration is available at http://airports.hawaii.gov/hnl/passid

Procedure includes:

a. Present a letter or official award document from the Contracting

Officer, that provides the purpose for access, to the HNL Airport

Badging Office representative.

b. Present valid identifications, such as a passport and Real ID Act-compliant state driver's license.

c. Provide completed form to the HNL Airport Badging Office representative to obtain a background check. This form is available for download at

d. Upon successful completion of the background check, the Honolulu

Airport Badging Office will complete the enrollment process, which includes Contractor employee photo, finger prints, base restriction and several other assessments.

e. Upon successful completion of the enrollment process, the

Contractor employee will be issued a credential, and will be allowed to proceed to worksite.

Installation Access Eligibility Requirements

Throughout the length of the contract, the Contractor employee must continue to meet background screen standards. Installation access privileges will be immediately suspended or revoked if at any time a

Contractor employee becomes ineligible.

An adjudication process maybe initiated when a background screen failure results in disqualification from participation in the access program, and Contractor employee does not agree with the reason for disqualification. The Government is the final authority.

Access Notification Requirements

a. Immediately report instances of lost or stolen badges to the

Contracting Officer.

b. Immediately collect credentials and notify the Contracting Officer in writing under the following circumstances:

(1) There is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the Installation or anyone therein.

One-Day Passes

Personnel applying for One-Day passes at the Base Visitor Control

Office are subject to daily mandatory vehicle inspection, and will have limited access to the installation. The Government is not responsible for any cost or lost time associated with obtaining daily passes or added vehicle inspections incurred by non-participants in the

Installation Access.

No Smoking Policy

Smoking is prohibited within and outside of all buildings on installation, except in designated smoking areas. This applies to existing buildings, buildings under construction and buildings under renovation. Discarding tobacco materials other than into designated tobacco receptacles is considered littering and is subject to fines. The Contracting Officer will identify designated smoking areas.

Working Hours

Regular working hours must consist of an 8 1/2 hour period approved by the

Contracting Officer, between 7 a.m. and 3:30 p.m., Monday through Friday, and 7 a.m. to 11 p.m. on Saturday, excluding Government holidays.

Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval. Make application [5] calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work must be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and

Government holidays unless directed otherwise.

No work must be performed during the moratorium period [_____] to [_____], inclusive, without prior written approval of the Contracting Officer. This period has not been considered in computing the time allowed for the performance of this contract.

Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on

Saturdays, Sundays, and Government holidays. Conform to procedures required in paragraph WORK OUTSIDE REGULAR HOURS.

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, air conditioning, heating, fire alarm, compressed air, and are considered utility cutovers pursuant to the paragraph WORK OUTSIDE REGULAR

HOURS. Such interruptions are further limited to [4] hours. This time limit includes time for deactivation and reactivation.

d. Operation of Station Utilities: The Contractor must not operate nor disturb the setting of control devices in the station utilities system, including water, sewer, electrical, and steam services. The Government will operate the control devices as required for normal conduct of the work. The Contractor must notify the

Contracting Officer giving reasonable advance notice when such operation is required.