3242AM Addendum 1.pdf
PDF 267 KB Posted
- Solicitation number
- 83138
- Issued by
- Hanover County, Virginia
About this file
This is Addendum No. 1 for Request for Proposal (RFP) 25-26-3242AM issued by Hanover County, Virginia for web page design, management and maintenance services. The addendum extends the proposal due date from January 6, 2025 to January 14, 2025, with unsealed proposals due by 2:00 p.m. The services requested include website redesign and implementation for the County's Economic Development department, with a location of performance at 8200 Center Path Lane in Mechanicsville, VA. The project requires WCAG 2.1 AA compliance, training for two staff members, and content migration from the existing WordPress site, though the County is open to other platforms.
The incumbent provider is Whittington Consulting, who completed the last redesign in 2015 and currently charges $175 per month for WordPress and plugin upgrades, backup and security. The County will not disclose the project budget. Remote work is allowed with some preferred in-person consultation, but no work can be performed outside the US. Proposals can be submitted via email or preferably through eVA (Virginia's e-procurement system). The contractor will need to incorporate existing services including GIS Planning/Zoom Prospector, VA Scan, and Google Translate. Pricing should be broken out according to Section 3.2.I of the RFP and can be submitted in Excel format, with vendors asked to provide costs both with and without content migration.
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Text version
Hanover: People, Tradition and Spirit
BOARD OF SUPERVISORS
0BSUSAN P. DIBBLE, CHAIR
SOUTH ANNA, DISTRICT
1BF. MICHAEL HERZBERG IV, VICE-CHAIR
COLD HARBOR DISTRICT
2BSEAN DAVIS
HENRY DISTRICT
3BDANIELLE GRIESHABER FLOYD
CHICKAHOMINY DISTRICT
4BRYAN M. HUDSON
MECHANICSVILLE DISTRICT
FAYE O. PRICHARD
ASHLAND DISTRICT
JEFF S. STONEMAN
BEAVERDAM DISTRICT
HANOVER COURTHOUSE
FINANCE AND MANAGEMENT
SERVICES DEPARTMENT
LAUREN K. NULL
ACTING DIRECTOR
P. O. BOX 470
7507 LIBRARY DRIVE
HANOVER, VA 23069
SHELLY H. WRIGHT
BUDGET DIVISION DIRECTOR
GLORIA J. TAYLOR
PURCHASING DIVISION DIRECTOR
HANOVER COUNTY
ESTABLISHED IN 1720
JOHN A. BUDESKY
COUNTY ADMINISTRATOR PHONE: 804-365-6015
FAX: 804-365-6100
WWW.HANOVERCOUNTY.GOV
December 11, 2024
ADDENDUM NO. 1 TO ALL OFFERORS
Reference – Request for Proposal: 25-26-3242AM
Commodity Codes: 91596 – Web Page Design, Management and Maintenance Services
Dated: December 5, 2024 Proposals Due: Prior to 2:00 PM, January 6, 2025 January 14, 2025
The following is for the purposes of clarifications, changes, and/or modifications to be incorporated to the RFP documents referenced above:
The due date for the above RFP is hereby changed as follows:
Unsealed proposals will be received by the issuing department prior to 2:00 p.m. (prevailing time), January 14, 2025, for furnishing the services described herein.
The following questions have been submitted:
Q When was the last redesign for this website? And are you able to share which company led that initiative?
A The last redesign was completed by Whittington Consulting in 2015.
Q What is the budget?
A Hanover County does not provide the budget.
Q Will there be a “best and final” negotiation stage?
A Refer to Section 4.0 of the RFP for evaluation, negotiation and award information.
Q Is there an incumbent for this contract? If so, please provide the incumbent name, current contract number, duration, historical level of effort, and value of the contract.
A Whittington Consulting. Cost is $175.00/month for WordPress and plugin upgrades: back up and security.
Q Will the incumbent be eligible to bid on this project?
A Yes.
Q Are there preferred technologies or platforms for the website redesign (e.g., CMS preferences like
WordPress or Drupal)?
A Current website is WordPress. County is open to other platforms.
Q What is the place of performance for this work?
A Hanover County Economic Development, 8200 Center Path Lane, Ste. E, Mechanicsville, VA 23116 is the location of the department.
Q Is remote work allowed?
A Yes. Some in-person consultation is preferred, but not required.
Q Can part of the work be performed outside of the US such as in India?
A No.
Q Are there any pain points with the existing CMS?
A No.
Q Are there specific APIs or integration protocols required?
A No. Currently subscribe to and incorporate plugins from these services: GIS Planning/Zoom
Prospector, VA Scan (Virginia Economic Development Partnership), Google Translate.
Q Is there any specific pricing format required for submission?
A Refer to Section 3.2.I of the RFP. Pricing should be broken out as provided in this section.
Q Can pricing be submitted in MS Excel?
A Yes.
Q Are there specific branding guidelines, such as color schemes, fonts, or design elements, that must be adhered to beyond what is mentioned in the RFP?
A No. The Contractor will work with the Economic Development team to create the website.
Q Will the contractor be responsible for migrating all content from the current website, or will this be handled by the County? If the contractor is responsible, how much content is expected to be migrated?
A The content will need to migrate from current website. The County would prefer the Contractor to migrate the content. Include price with and without content migration.
Q ADA/508 Compliance: Is there a specific level of compliance required (e.g., WCAG 2.1 AA), or is general adherence to ADA/508 standards sufficient.
A WCAG 2.1AA is preferred by County’s IT department.
Q How many staff members will require training? What is the preferred format (in-person, virtual or combination)?
A Two staff members will require training. County prefers some in-person training but is open to virtual training.
Q Is there a specific deadline for the website redesign and implementation, or is the timeline flexible as long as it aligns with the contract period?
A Provide a timeline in the response that your company can meet.
Q Can we submit proposals via email?
A It is preferred that responses be submitted through eVA. This is an unsealed solicitation and responses can be sent via email. You must be registered with eVA to be awarded a contract. Refer to Section
3.1 of the RFP.
Note: A signed acknowledgment of this addendum must be received by this office either prior to the due date and hour or attached to your proposal. Signature on this addendum does not substitute for your signature on the original proposal document. The original proposal document must be signed.
Name of Firm
Signature/Title
Date
HANOVER COUNTY
ISSUED BY:
Angela Melton, Contract Manager Finance and Management Services Department Purchasing Division Email: apmelton@hanovercounty.gov Phone: (804) 365-6061
| Susan P. Dibble, Chair |
| Ryan M. Hudson |
| Danielle Grieshaber Floyd |
| Sean Davis |
| F. Michael Herzberg IV, Vice-Chair |
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