3242AM Addendum 1.pdf

Hanover: People, Tradition and Spirit

BOARD OF SUPERVISORS

0BSUSAN P. DIBBLE, CHAIR

SOUTH ANNA, DISTRICT

1BF. MICHAEL HERZBERG IV, VICE-CHAIR

COLD HARBOR DISTRICT

2BSEAN DAVIS

HENRY DISTRICT

3BDANIELLE GRIESHABER FLOYD

CHICKAHOMINY DISTRICT

4BRYAN M. HUDSON

MECHANICSVILLE DISTRICT

FAYE O. PRICHARD

ASHLAND DISTRICT

JEFF S. STONEMAN

BEAVERDAM DISTRICT

HANOVER COURTHOUSE

FINANCE AND MANAGEMENT

SERVICES DEPARTMENT

LAUREN K. NULL

ACTING DIRECTOR

P. O. BOX 470

7507 LIBRARY DRIVE

HANOVER, VA 23069

SHELLY H. WRIGHT

BUDGET DIVISION DIRECTOR

GLORIA J. TAYLOR

PURCHASING DIVISION DIRECTOR

HANOVER COUNTY

ESTABLISHED IN 1720

JOHN A. BUDESKY

COUNTY ADMINISTRATOR PHONE: 804-365-6015

FAX: 804-365-6100

WWW.HANOVERCOUNTY.GOV

December 11, 2024

ADDENDUM NO. 1 TO ALL OFFERORS

Reference – Request for Proposal: 25-26-3242AM

Commodity Codes: 91596 – Web Page Design, Management and Maintenance Services

Dated: December 5, 2024 Proposals Due: Prior to 2:00 PM, January 6, 2025 January 14, 2025

The following is for the purposes of clarifications, changes, and/or modifications to be incorporated to the RFP documents referenced above:

The due date for the above RFP is hereby changed as follows:

Unsealed proposals will be received by the issuing department prior to 2:00 p.m. (prevailing time), January 14, 2025, for furnishing the services described herein.

The following questions have been submitted:

Q When was the last redesign for this website? And are you able to share which company led that initiative?

A The last redesign was completed by Whittington Consulting in 2015.

Q What is the budget?

A Hanover County does not provide the budget.

Q Will there be a “best and final” negotiation stage?

A Refer to Section 4.0 of the RFP for evaluation, negotiation and award information.

Q Is there an incumbent for this contract? If so, please provide the incumbent name, current contract number, duration, historical level of effort, and value of the contract.

A Whittington Consulting. Cost is $175.00/month for WordPress and plugin upgrades: back up and security.

Q Will the incumbent be eligible to bid on this project?

A Yes.

Q Are there preferred technologies or platforms for the website redesign (e.g., CMS preferences like

WordPress or Drupal)?

A Current website is WordPress. County is open to other platforms.

Q What is the place of performance for this work?

A Hanover County Economic Development, 8200 Center Path Lane, Ste. E, Mechanicsville, VA 23116 is the location of the department.

Q Is remote work allowed?

A Yes. Some in-person consultation is preferred, but not required.

Q Can part of the work be performed outside of the US such as in India?

A No.

Q Are there any pain points with the existing CMS?

A No.

Q Are there specific APIs or integration protocols required?

A No. Currently subscribe to and incorporate plugins from these services: GIS Planning/Zoom

Prospector, VA Scan (Virginia Economic Development Partnership), Google Translate.

Q Is there any specific pricing format required for submission?

A Refer to Section 3.2.I of the RFP. Pricing should be broken out as provided in this section.

Q Can pricing be submitted in MS Excel?

A Yes.

Q Are there specific branding guidelines, such as color schemes, fonts, or design elements, that must be adhered to beyond what is mentioned in the RFP?

A No. The Contractor will work with the Economic Development team to create the website.

Q Will the contractor be responsible for migrating all content from the current website, or will this be handled by the County? If the contractor is responsible, how much content is expected to be migrated?

A The content will need to migrate from current website. The County would prefer the Contractor to migrate the content. Include price with and without content migration.

Q ADA/508 Compliance: Is there a specific level of compliance required (e.g., WCAG 2.1 AA), or is general adherence to ADA/508 standards sufficient.

A WCAG 2.1AA is preferred by County’s IT department.

Q How many staff members will require training? What is the preferred format (in-person, virtual or combination)?

A Two staff members will require training. County prefers some in-person training but is open to virtual training.

Q Is there a specific deadline for the website redesign and implementation, or is the timeline flexible as long as it aligns with the contract period?

A Provide a timeline in the response that your company can meet.

Q Can we submit proposals via email?

A It is preferred that responses be submitted through eVA. This is an unsealed solicitation and responses can be sent via email. You must be registered with eVA to be awarded a contract. Refer to Section

3.1 of the RFP.

Note: A signed acknowledgment of this addendum must be received by this office either prior to the due date and hour or attached to your proposal. Signature on this addendum does not substitute for your signature on the original proposal document. The original proposal document must be signed.

Name of Firm

Signature/Title

Date

HANOVER COUNTY

ISSUED BY:

Angela Melton, Contract Manager Finance and Management Services Department Purchasing Division Email: apmelton@hanovercounty.gov Phone: (804) 365-6061