Bilge Water Evaporator SOW_Updated 9.5.25.docx

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

SCOPE OF SERVICES FOR

PURCHASE OF BILGE WATER EVAPORATORS FOR

USCG YARD BALTIMORE

1. Introduction/Background Oily bilge water is a non-hazardous oily water waste generated by the operation of vessels. Because it is contaminated with oil, it cannot be discharged into the Waters of the United States or waters of the state of Maryland. Instead, it must be offloaded from vessels and temporarily stored until it can be shipped to a waste disposal facility for treatment.

The USCG Yard provides overhaul and repair services for a variety of platform types for numerous customers. Consequently, the Yard off-loads and disposes of approximately 10,000 gallons of oil-contaminated bilge every quarter at a cost of $5,000 per load. In 2024 the Yard disposed of 40,000 gallons of oily bilge water at offsite facilities.

Oily bilge water is 90% water by volume. Bilge water evaporation systems remove the water from this waste stream, reducing the quantity of waste that must be stored and disposed of by the same amount. Purchase of an oily bilge water evaporator system will reduce the annual cost of oily bilge water disposal, and the cost of the evaporator is expected to be recovered in approximately 15 months.

2. Scope of Work The vendor must deliver a bilge water evaporator to USCG Yard Baltimore that meets the following performance specifications:

· The unit has an operating volume no less than 112 gallons.

· The unit has an evaporation rate between 9 – 12 gal/hr.

· The unit reduces the waste stream by at least 85%.

· The unit is undamaged if run dry.

· The unit can be operated by personnel with minimum training.

3. LOCATION OF SERVICES:

· USCG YARD Baltimore Facilities Management 2401 Hawkins Point Rd Building 58 Baltimore, MD 21226

4. EQUIPMENT REQUIREMENTS:

The vendor shall deliver a bilge water evaporator to USCG Yard Baltimore that meets the following minimum engineering specifications:

· The unit is electric.

· The unit is 316L stainless steel.

· The unit heats oil/water solution to at least 100°C (212°F).

· The unit is equipped with an exhaust fan that facilitates the discharge of steam.

· The unit does not exceed the power requirement of 50AMP (480V).

· The unit is less than 5’x7’ (maximum dimensions when on secondary containment). Comment by Clemmer, Tyler L LT USCG YARD (USA): Aren't we going to use an area measurement rather than length?

· The unit does not require a sewer connection.

· The unit is equipped with a bottom drain that allows for the evacuation and containerization of oily sludge residue.

· The equipment must be under warranty for a minimum of 1 year for parts and workmanship.

The following add-ons are preferred but optional:

· The unit has an auto-fill system.

· The unit has a self-priming fill pump.

· The unit has a hose assembly.

5. Points of Contact:

(a) COR: Brandace Timbers USCG Yard Baltimore 2401 Hawkins Point Rd Baltimore, MD 21226 Phone: 410-206-7115 Email: Brandace.T.Timbers@uscg.mil

3. Site Visit Vendor representatives may do a site visit to ensure proper installation and function of system, or to service parts in accordance with warranty; a set date and time will be coordinated by the COR. Contact Brandace Timbers at 410-206-7115, or Brandace.T.Timebrs@uscg.mil to be added to the site visit list.

4. Period of Performance

1. The selected evaporator unit will be delivered within 90 days of award.

5. Award

1. It is the governments’ intent to make award to the lowest price technically acceptable vendor:

a. Under FAR 4.1103 prospective contractor shall be registered in System Award Management (SAM) prior to award. Failure for contractor to be registered in (SAM) shall result in Contracting Officer to proceed with next successful registered contractor. Website: www.sam.gov

6. Invoicing

1. Invoices shall be uploaded Invoice Processing Platform (IPP) and account can be created at https://www.ipp.gov. To ensure proper payment, all invoices shall have requisition number/purchase order number, company name and address, UEI number, invoice number and date clearly indicated on your invoice. It is recommended that the contractor attach a copy of the Purchase Order Contract to their invoice(s).

a. The contractor shall itemize invoices with the appropriate corresponding CLIN as listed on the Purchase Order (PO).

7. Acceptance

1. The Government will take acceptance once all items have been received and accepted upon signed returned copy of Award.

8. Warranty

1. Vendor shall provide a minimum, one year warranty on all parts and workmanship.

9. Base Access

1. When warranty-covered servicing or maintenance of the system is required, the vendor shall provide a list of personnel who require access to the Base to the COR with 48-hour notice. All persons arriving to execute maintenance or services in accordance with the system warranty must have/present a state issued REAL ID driver’s license to enter the base, there will be no exceptions. Deliveries of materials and equipment can be made between the hours of 0800-1400.

10. General

a. Methods of Materials Qualifications

i. To demonstrate that the materials to be used in this project conform to these specifications and the Buy American Act, the vendor may pursue any of the following:

1. Certificates of compliance with specification requirements signed by an authorized officer of the manufacturer or assembler of the approved trade association involved. Such certificates shall show the name and address of the contractor and the name and location of the project. The certificate shall be accompanied by all supporting product data so that adequate evaluation by the Government can be made.

2. Labeling by the manufacturer on unbroken/unopened containers or components.

3. Official marking or labeling by recognized grading organization or national code association indicating compliance.

b. Delivery Storage and Handling

i. The vendor shall ship all system components, technical publications, and parts to:

1. U.S. Coast Guard YARD ATTN: Brandace Timbers 2401 Hawkins Point Rd Baltimore, MD 21226

11. Submittals Vendor shall provide submittals as pdf or word documents to the US Coast Guard for approval, prior to ordering any of the materials.

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