SOW UPH Laundry_.pdf

Statement of Work

Description of Work: The Contractor will provide all personnel, equipment, materials, tools, supervision, and other items necessary to provide maintenance and repair service to UPH laundry facilities located in Building 127- Gonzalez and Building 128 Albino Hall.

Service for eight (8) Maytag washers and eight (8) Maytag stack combo dryers. Contract service must include service maintenance visits, repairs and equipment replacement parts.

1. The work consists of, but is not limited to, the following:

a) The Contractor will provide monthly visits to inspect proper functionally of each equipment (washers and dryers) in UPH building 127 - Gonzalez Hall.

(4 washers and 4 combo dryers)

b) The Contractor will provide monthly visits to inspect proper functionally of each equipment (washers and dryers) in UPH building 128 - Albino Hall

c) Visually inspect each washer and dryer for dents or rust inside and outside surfaces

d) Verify that washers and dryer’s door seals are not cracked or broken or dis-attached

e) Verify that washers and dryer’s door hinges are not broken, lose or missing any screws

f) Verify washers and dryers glass windows are not cracked or broken

g) Verify washer detergent tray dispenser drawer not cracked or broken

h) Verify dryers’ lint trap screen is not broken, bent or ripped

i) Verify card reader is not broken, lose, dirty or wet

j) Verify cycle selector button(s) are not missing, broken or stuck

k) Verify connecting water hoses are not cracked, broken or leaking

l) Verify dryers connecting ducts (behind each dryer) are not cracked or broken

m) Verify power connecting electrical cords are not cracked or broken.

n) Verify washer and dryer driving belt is not cracked or lose

o) Verify washer and dryer drum(s) are not rusted or cracked or broken

p) Verify proper washing and drying cycles operation time settings

2. The contractor will provide maintenance for equipment (washers and dryers) and deep cleaning of each equipment every three (3) months:

a) Deep clean and vacuum dryers’ lint trap conduit – from inside the dryer cabinet. Lint should be removed. Cleaning should be done by a qualified person. Dismount equipment to remove accumulated debris and items stuck inside the dryer cabinet.

b) Deep Clean and vacuum dryer’s blower to remove accumulated debris and dirt.

c) Deep Clean and vacuum washers water dump system to remove accumulated debris (money (coins & dollars), lint, small clothing items, screws, pins, etc.)

3. Repair/Replace Equipment Parts

a) Contractor will be called at any given day or time when equipment is not functioning properly and/or is out of service to troubleshoot and repair

b) Contractor will replace broken, cracked, and inoperable items (parts) of equipment not working properly

c) Contractor will be called for service to remove a washer and/or dryer code preventing equipment from working properly

d) Contractor will replace any and every equipment item (parts) broken that is causing the washer and or dryer not to work properly

e) Contractor will be called for service to check and correct Electrostatic Discharge (ESD) Sensitive Electronics – ESD may damage or weaken the electronic control assembly.

f) Contractor will replace at no additional cost, items/parts such as but not limited to:

1) Card reader

2) Cycle Selection buttons

3) Electrical boards

4) Electrical switches

5) Detergent dispensers

6) Washer and dryers hoses

7) Exhaust vent belts

8) Door handles (open mechanism)

9) Etc.

g) Government furnished materials: None

h) Schedule of work

i. Regular Monthly Maintenance visits – 1 day

ii. Deep Cleaning Service – 1 day (once every three month)

iii. Troubleshoot/Repair – 1 day

iv. Complete repairs, if part is not available – 5 working days

b. Contractor is responsible for verifying all equipment and other related information at the job site before commencing the work.

c. Contractor Qualifications: The contractor will have demonstrated at least four years of experience with commercial buildings.

d. The contractor will comply with the Immigration and Nationality Act (INA).

e. Contractor will be required to commence work under this contract within five calendar days after notice to proceed by Contracting Officer. After notice to proceed has been given, the contractor will have 5 calendar days to complete entire work and have equipment ready for use.

f. Contractor will request final inspection from UPH staff to verify equipment is left in proper working conditions.

g. Contractor will coordinate all work with the USCG Engineering Division Housing Base San Juan UPH Manager, Negron Diaz, Gamalier. Notify the UPH Manager with at least, four working days in advance of work at the site to allow the Coast Guard to provide notification to affected users. Do not interrupt utilities until authorized by the UPH Manager.

h. Regular working hours shall consist of a period between 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding Saturdays, Sundays, and Federal Holidays. Work performance outside regular working hours will require the

Contracting Officer’s approval. Written request will be provided seven calendar days prior to work outside stated hours to allow Government arrangements.

i. Contractor will provide the UPH Office (787-289-8620/8623) and Security Office (787-729-4330) with a list of the names of all personnel who will be working on the site, at least, three days prior to commencing work. Only personnel on the approval listing will be allowed on the site. All personnel will carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver’s license, or a company issued ID. The identification must be laminated and showing facial picture of the individual.

Individuals without proper ID will be escorted off the Coast Guard premises.

All vehicles entering USCG facilities must have insurance and valid plates.

j. Contractor will conduct his operations to cause the least possible interference with the normal operations, streets, driveways, and parking areas.

k. Contractor will store materials, if needed, only in places where directed by the Contracting Officer Representative (COR). No fire hazardous materials or low point flammable liquids will be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local and Federal regulations.

l. Contractor will comply with all industrial safety requirements, personnel protective equipment (PPE) and OSHA Safety and Health Standards Digest (latest version) in all activities and operations to perform.

m. Cleaning up: All clothes, cotton, waste, and other cleaning materials which might constitute a fire hazard will be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris will be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract will be left clean and returned to the original condition. The contractor will not use the Coast Guard’s waste disposal facilities; including, but not limited to garbage cans, trash piles, or dumpsters to dispose of cleaning materials.

n. Protection of Premises: The Contractor will take all necessary precautions to protect Government and private property from damage because of its operations. Existing property, if damaged, will be promptly restored, repaired, or replaced to its original condition by the Contractor at his/her own expense.

o. Storm Protection: Should warnings of wind of gale force or stronger be issued, the Contractor will take every practicable precaution to minimize danger to personnel, to the work, and to the adjacent property. These precautions will include but are not limited to removing or securing all loose materials, and/or equipment from exposed locations.

p. Contractor will coordinate all required work with the USCG UPH, Gamalier Negron at or via e-mail at Gamalier.O.NegronDiaz@uscg.mil .

Period Of Performance:

September 1, 2026, to August 31, 2027 mailto:Gamalier.O.NegronDiaz@uscg.mil