Statement of Work (SOW) Pest Control.pdf

PR #: 31040PR270000067

STATEMENT OF WORK

LAST UPDATED: 11/6/2026 PAGE 1/14

STATEMENT OF WORK (SOW)

FOR

Comprehensive Integrated Pest Control Services

1.0 GENERAL

1. 1.1 Background

The United States Coast Guard (USCG) Base Portsmouth located in Portsmouth, Virginia, requires comprehensive, professional pest control services to ensure sanitary, safe, and pest-free operational, administrative, industrial, recreational, and living environments. The facilities include high-density troop housing, commercial dining facilities, administrative spaces, retail operations, waterfront industrial shops, command/medical spaces, and specialized outdoor training/operational complexes.

This contract is a follow-on recompete to predecessor contract 70Z02722PC0001655, which expires on November 30, 2026. This revised Statement of Work establishes updated standards to ensure direct operational accountability, elevated preventative measures, rigorous on-call response standards, and unified indoor and outdoor coverage across every facility on the installation.

2. 1.2 Scope

The Contractor must provide all necessary labor, supervision, materials, equipment, tools, transportation, and certified chemicals required to perform comprehensive, base-wide pest control services across all grounds and facilities located at USCG Base Portsmouth, Virginia.

Installation Footprint & Facility Dimensions:

Total Base Area: USCG Base Portsmouth encompasses approximately 65 acres of developed waterfront military installation, including paved roadways, industrial yards, pier bulkheads, drainage networks, turf recreational areas, and security perimeters.

Structural Gross Area: The installation includes over 40 primary buildings, specialized annexes, modular trailers, outbuildings, and ammunition/storage structures comprising approximately 425,000 gross square feet (GSF) of interior space.

Coverage includes mandatory monthly preventive treatments, specialized targeted applications, comprehensive outdoor perimeter and indoor treatments, on-call corrective services, and emergency extermination. The scope covers all real property, including Unaccompanied Personnel Housing (UPH), the Wheelhouse (base main dining and food service facility), retail exchanges, administrative buildings, industrial shops, Annex Trailers 1 through 4, the Training Trailer, outbuildings, utility structures, range facilities, and exterior grounds.

3. 1.3 Objective

The objective is to establish an effective, environmentally compliant, and responsive Integrated Pest Management (IPM) program that:

4. Prevents insect, arachnid, and rodent infestations before they occur.

5. Rapidly addresses emerging infestations through strict on-call response timelines.

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6. Prioritizes food service, food storage, and residential areas to maintain stringent military public health standards.

7. Mitigates health and safety hazards associated with biting insects, stinging pests, and vermin across outdoor and indoor spaces.

8. Maintains full compliance with all federal, state, local, Department of Homeland Security (DHS), and Coast Guard environmental and occupational safety mandates.

2.0 APPLICABLE DOCUMENTS

9. 2.1 Compliance Documents

The Contractor must perform all work in accordance with the following statutes, directives, and standards:

Federal Insecticide, Fungicide, and Rodenticide Act (FIFRA) (7 U.S.C. § 136 et seq.)

Title 29, Code of Federal Regulations, Occupational Safety and Health Standards

(OSHA)

Title 40, Code of Federal Regulations, Protection of Environment (EPA)

Virginia Department of Agriculture and Consumer Services (VDACS) Pesticide Control Regulations

DHS Instruction Manual 121-01-007 (Personnel Suitability and Security Program)

USCG COMDTINST M6250.4 (series), Pest Management Program

10. 2.2 Reference Documents

The following documents will be made available to the Contractor upon award to assist in contract performance:

Base Portsmouth Facility Site Map and Parking/Building Layout Drawing

Base Regulations and Security Directives for USCG Base Portsmouth

Predecessor Service History and Equipment Locations (Contract 70Z02722PC0001655)

3.0 SPECIFIC REQUIREMENTS / TASKS

11. 3.1 Base-Wide Pest Control Coverage

3.1.1 Target Pest Species

The Contractor must control, suppress, and eradicate the following pests both indoors and along facility perimeters:

Insects & Arachnids: Cockroaches (German, American, Oriental, Brown-banded), clothes moths, ants (including pavement ants, carpenter ants, and nuisance ants), fire ants, crickets, spiders, silverfish, centipedes, and earwigs.

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Rodents & Vermin: Mice (house mice, field mice) and rats (Norway rats, roof rats).

Fleas: Comprehensive indoor carpet/floor treatments and targeted outdoor perimeter/turf treatments.

Miscellaneous Vermin: Any other crawling, stinging, or nesting pests within or immediately adjacent to facilities.

3.1.2 Facility Inventory and Square Footage Chart

The Contractor must provide comprehensive pest control services to all buildings, structures, trailers, and immediate exterior perimeters at USCG Base Portsmouth. The following facility schedule details the primary building numbers, real property identifiers, approximate square footages, and primary operational uses:

Bldg # Real Property

ID

Facility Name / Description

Approx. Area (Sq Ft)

Priority & Service Focus

B13 23675 Wheelhouse (Main Dining / Food Service / Club)

8,271 Top Priority:

Commercial kitchens, food storage, pantries, dish rooms, mess decks, waste docks.

B14 23676 Coast Guard Exchange

(CGX) / CSB /

Gym

27,898 High Priority:

Retail food aisles, candy/snack storage, stockrooms, breakrooms, gym fitness areas.

B12 23674 Unaccompanied Personnel Housing (UPH) & 24hr Mini- Exchange

63,116 High Priority:

Mini-Exchange food shelves, residential rooms, common lounges, shared kitchens, laundry rooms.

B23 23696 Chief's Mess / Club

3,720 High Priority:

Food prep, refrigeration, dining area, beverage stations.

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B1 23697 Security / Pass & Tag

3,753 Gate processing, dispatch, security offices, holding areas.

— 23694 Main Gatehouse 112 Sentry shack, guard perimeter.

B2 23692 C5ISC

Headquarters (Main Building)

58,152 High-density administrative offices, command centers, server corridors.

B2A 66668 C5ISC Annex Trailer 1

5,011 Modular offices, electrical chases, crawlspaces.

B2A 49324 C5ISC Annex Trailer 2

5,141 Modular offices, technical workstations, crawlspaces.

B2A 811922 C5ISC Annex Trailer 3

15,456 Administrative workspace, classrooms, utility tie-ins.

B2A — C5ISC Annex Trailer 4

~5,000 Modular office trailer, crawlspace perimeter.

B3 44293 Training Trailer / Training Annex

4,980 Classrooms, conference rooms, break spaces.

— 66669 C5ISC Facility Head (Restroom Facility)

540 Restrooms, plumbing chases, utility entry.

— 842383 C5ISC Storage Building

2,400 Equipment storage, utility perimeter.

B4 23678 Admin / ESU Headquarters

18,363 Command suites, administrative offices, conference rooms.

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B5 23677 Command / Medical Clinic

16,077 Command leadership, clinical exam rooms, dental, medical admin.

B6 23680 Base Supply Warehouse

36,691 Warehousing, inventory racks, shipping/receiving docks.

B6A — Portside Building

~4,500 Crew berthing support, staging, administrative offices.

B7 23702 Haz Pharm (Hazardous Material Storage)

8,125 Specialized chemical and pharmacy storage.

B8 — Ship Storage / Waterfront Warehouse

~5,500 Deck equipment, maritime supplies, dock access.

B9 23687 CMP (Central Maintenance Plant)

7,186 Mechanical utility spaces, boiler/chiller systems.

B10 23686 Paint / Sandblast Facility

18,344 Industrial coatings, blast bays, equipment bays.

B11 23685 NED (Naval Engineering Division)

13,569 Engineering shops, machinery repair, technical offices.

B15 841545 Picnic Pavilion / Grounds Shelter

2,600 Covered outdoor shelter, tables, waste receptacles.

B16 23695 Hobby Shop / Auto Skills

3,863 Woodworking, automotive service bays, storage.

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B17 23689 FED (Facilities Engineering Division)

6,273 Facilities offices, maintenance workshops, dispatch.

B18 23683 Industrial / ESD Complex

50,264 Industrial repair bays, electronics shops, fabrication.

B19 23690 Sector Logistics

9,582 Logistics management, staging, offices.

B20 23691 Sector Command / Station Portsmouth

11,771 Operational command center, station ready rooms.

B21 — Port Services / 1st LT

~4,500 Line handling lockers, waterfront rigging storage.

B21A 23702 Haz Waste Staging Facility

8,125 Environmental containment and waste processing.

B22 — Sector Supply /

VBST

~4,000 Tactical team gear lockers, supply storage.

B24 — Regional Dive Locker East

~3,500 Dive equipment wash racks, hyperbaric storage, offices.

B25 23662 Small Arms Range

N/A Indoor/covered firing lanes, armory staging.

— 841540 Base Storage Facility

4,000 General supply and material storage.

— 40048 Industrial Storage Building

5,688 Industrial parts and equipment storage.

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— 23704 Vessel Storage Facility

5,170 Small boat maintenance, trailer storage.

— 23663 Fitness Annex / Weight Room

2,365 Physical training facilities, locker rooms.

Grounds — Massey Field, Hayes Field, Ballfields, Grounds

~65 Acres Fire ant suppression, exterior rodent bait traps, perimeter flea control.

3.2 Minimum Pest Control Services & Tasks

3.2.1 Check-in and Work Coordination

Prior to initiating any on-site service, the Contractor must check in with the Facilities Engineering Division (FED) office (Building B17) to review open work orders, receive reports of suspected pest activity, obtain access keys/passes, and coordinate daily work priorities with the

COR.

3.2.2 Monthly Inspections and Preventative Treatment

The Contractor must perform recurring monthly inspections and preventive treatments across all facilities and grounds:

1. Top Priority Food Service & Retail Protocol:

o The Wheelhouse (B13) is designated as the installation's top operational priority. The Contractor must conduct intensive, exhaustive monthly inspections of all food service areas, including commercial kitchen equipment, cook lines, sculleries, dry food storage pantries, walk-in coolers/freezers, food staging decks, ceiling voids, plumbing chases, and exterior dumpster/waste pads.

o All facilities storing, distributing, or selling food products—including the Coast Guard Exchange (B14), the 24-hour Mini-Exchange in UPH (B12), and the Chief's Mess (B23)—must receive primary monthly preventative treatments targeting cockroaches, stored product pests, ants, and rodents.

o Treatments in food preparation and serving areas must utilize low-toxicity, odorless, EPA-registered gel baits, insect growth regulators (IGRs), and mechanical monitoring devices placed in unexposed cracks, crevices, and voids to avoid any contamination of food, prep surfaces, or cooking utensils.

2. General Facility & Housing Protocols:

o Conduct thorough visual and physical inspections of interior living quarters (UPH), administrative spaces, command spaces, industrial shops, and trailers.

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o Treat interior baseboards, utility chases, pipe penetrations, attics, and crawlspaces.

o Apply targeted residual insecticides, insect growth regulators (IGRs), or gel baits along cracks, crevices, and entry points in strict compliance with EPA labeling.

o Utilize non-chemical control methods (e.g., mechanical traps, glue boards, exclusion measures) whenever feasible as part of Integrated Pest Management.

3. Building Exterior Perimeter Boundary Clarification:

o When exterior treatments are performed at any base building or facility, the treatment area is strictly defined as the immediate exterior structural perimeter barrier.

o Perimeter barrier treatments must consist of a continuous protective chemical band extending up to three (3) feet up the exterior foundation wall and three

(3) to five (5) feet out from the foundation perimeter on the ground, including around exterior door thresholds, window frames, utility penetrations, and immediate entry portals.

o Scope Limitation: The Contractor is not required or expected to treat broad yards, surrounding lawns, open fields, or extensive acreage surrounding buildings during routine facility perimeter visits. Exterior broadcast applications across open grounds are strictly restricted to designated recreational/athletic turf areas during authorized fire ant or on-call flea treatments coordinated by the

COR.

3.2.3 Flea Prevention and Treatment

1. Indoor Flea Control: Upon identification or on-call dispatch, the Contractor must treat affected interior spaces (carpeting, baseboards, upholstered furniture, floor joints) using an approved adulticide combined with an insect growth regulator (IGR) to stop the flea reproductive cycle.

2. Outdoor Flea Control: The Contractor must perform targeted exterior treatments limited to immediate building shaded entry perimeters, pet relief areas, or specific turf pockets adjacent to UPH/barracks where flea activity has been confirmed.

3.2.4 Mice and Rat Control & Bait Box Management

1. Interior Rodent Management: The Contractor must inspect and service indoor mechanical rodent traps, glue boards, and non-toxic monitoring stations across all facilities. Trapped rodents must be promptly removed and disposed of off-base in a sanitary manner.

2. Exterior Rodent Bait Box Management: The Contractor must maintain, service, clean, and replenish all exterior tamper-resistant rodent bait stations positioned along building foundation perimeters and perimeter fence lines.

3. Stations must be securely anchored, locked, properly labeled in accordance with EPA regulations, and inspected during each monthly visit.

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4. The Contractor must replace damaged stations, record bait consumption rates, and replace deteriorated rodenticide blocks to maintain a continuous, effective protective perimeter.

3.2.5 Fire Ant Prevention and Treatment (Annual Limit)

1. The Contractor must survey base turf, recreation fields (Massey Field, Hayes Field, CSB/ballfields), picnic areas, playgrounds, training grounds, building perimeters, and utility boxes for fire ant mounds and colonies.

2. The Contractor must administer two-step fire ant management: broadcast approved bait treatments over designated open turf during optimal foraging conditions, followed by targeted direct mound treatments (liquid drench, granular, or injection) for active mounds.

3. Annual Treatment Limit: Fire ant prevention and treatment services (including both scheduled broadcast applications and on-call mound treatments) shall be capped at a maximum limit of ten (10) treatments per contract year across the installation. All treatments must be coordinated, scheduled, and approved by the COR.

4. All fire ant treatments must ensure immediate knockdown in high-traffic personnel areas to prevent stinging injuries.

3.2.6 Termite Inspections & As-Needed Treatment

1. Routine preventative monitoring stations are not required across every building.

However, if termites or subterranean termite mud tubes are sighted, reported, or suspected, the Contractor must conduct a comprehensive inspection of the affected area within 48 hours.

2. If active infestation or termite activity is confirmed, the Contractor must provide a detailed inspection report, recommend corrective action, and install termite baiting stations or apply targeted localized treatments as approved by the COR.

3.2.7 On-Call Service Visits and Emergency Response

The Contractor must provide on-call corrective services between regularly scheduled monthly visits:

Emergency Service Calls: For urgent infestations posing immediate sanitation or health risks—including active rodent sightings at the Wheelhouse (main dining/food service), Exchange food/dining areas, severe flea infestations in living quarters (UPH), or active fire ant mounds in high-traffic gathering areas—the Contractor must respond on-site within four (4) hours of initial notification by the COR.

Routine On-Call Service Calls: For standard on-call service tickets across base facilities, the Contractor must respond on-site within twenty-four (24) to forty-eight (48) hours of notification.

On-call and emergency calls are considered inclusive to the firm-fixed-price contract.

3.2.8 Chemical Approvals and Safety Data Sheets (SDS)

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1. Prior to commencing work under this contract, the Contractor must submit a complete chemical inventory list of all proposed pesticides, rodenticides, baits, and chemicals to the COR for review and environmental approval.

2. The Contractor must provide complete Safety Data Sheets (SDS) and specimen product labels for every chemical product to be stored or utilized on USCG Base Portsmouth.

3. No chemical product may be applied on the installation without written approval from the COR / USCG Safety and Environmental representative. Unregistered, banned, or experimental chemicals are strictly prohibited.

3.2.9 Work Documentation and Reporting

1. Following every service call, inspection, or application, the Contractor must complete a detailed Service Ticket / Work Order log provided by the Facilities Engineering Division.

2. The record must document: date and time of service, facility/room serviced, specific pests identified, chemicals applied (with EPA registration number and exact volume applied), non-chemical controls implemented, bait box status, and corrective recommendations.

3. A completed copy of the service ticket must be signed by the facility occupant or FED representative and delivered to the COR prior to departing the base.

4. 4.0 CONTRACTOR PERSONNEL

3. 4.1 Qualified Personnel

The Contractor must provide certified, fully trained personnel possessing current Virginia Commercial Pesticide Applicator licenses in the applicable categories (Category 7-A General Pest and Rodent Control, Category 7-B Termite Control, and Category 8 Public Health Pest Control).

4. 4.2 Project Manager / Single Point of Contact

The Contractor must designate a primary Project Manager (PM) and an alternate PM who will serve as the single point of contact for the Contracting Officer and the COR:

The Project Manager must have full authority to act on behalf of the Contractor for all matters pertaining to this contract.

The Project Manager must be available via telephone between 0700 and 1530 EST, Monday through Friday, and must promptly acknowledge calls from the COR within two

(2) hours of receipt.

5. 4.3 Employee Identification and Conduct

1. Identification Badging: Contractor employees must wear a company-issued photo identification badge displayed above the waist at all times while on government property.

The badge must display the employee’s photo, name, and company name.

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2. Uniforms and Markings: Contractor personnel must wear a clean, standardized company uniform. All service vehicles and equipment must be clearly and conspicuously marked with the Contractor's business name.

3. Conduct & Safety: Contractor employees must comply with all base safety, security, and traffic regulations. Smoking is strictly prohibited within all Coast Guard facilities.

Personnel must remain strictly within the designated limits of their assigned work sites.

5. 5.0 OTHER APPLICABLE CONDITIONS

6. 5.1 Security Requirements

1. Access Control: All Contractor personnel entering USCG Base Portsmouth must be U.S. citizens or legally authorized permanent residents. Personnel must pass base security screening and obtain a visitor or contractor access pass from the Base Security / Pass & Tag Office (Building B1).

2. Vehicle Access: Contractor vehicles entering the installation are subject to random search by Coast Guard Police. Drivers must possess a valid driver’s license, current vehicle registration, and valid proof of insurance.

7. 5.2 Period of Performance

The period of performance consists of one (1) twelve-month Base Year with four (4) consecutive twelve-month Option Years, structured as follows:

Base Period: December 1, 2026 through November 30, 2027

Option Period One: December 1, 2027 through November 30, 2028

Option Period Two: December 1, 2028 through November 30, 2029

Option Period Three: December 1, 2029 through November 30, 2030

Option Period Four: December 1, 2030 through November 30, 2031

8. 5.3 Place of Performance

The primary place of performance is USCG Base Portsmouth, 4000 Coast Guard Boulevard, Portsmouth, VA 23703, including all perimeter properties, industrial yards, waterfront facilities, Training Trailer, and Annex Trailers 1, 2, 3, and 4.

9. 5.4 Hours of Operation

Standard operational hours for routine services, monthly inspections, and standard on-call visits are:

0700 to 1530 (7:00 AM to 3:30 PM), Monday through Friday, excluding Federal holidays.

Deviations from these hours (e.g., treating commercial kitchen areas in the Wheelhouse during off-peak culinary hours or treating high-traffic administrative buildings after

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business hours) must be coordinated and approved by the COR at least twenty-four (24) hours in advance.

10. 5.5 Progress Reports & Monthly Status Meetings

The Contractor Project Manager must provide a monthly written summary report to the COR accompanying each monthly invoice. The report must detail all routine visits completed, emergency/on-call calls serviced, bait box inspections performed, and pest trends observed.

The Project Manager must meet with the COR (in person or telephonically) on a monthly basis to review contract performance.

6. 6.0 GOVERNMENT FURNISHED RESOURCES

11. 6.1 Utilities

The Government will furnish electrical power (limited to 120V AC, 60Hz, single phase) and reasonable quantities of water at the installation without cost to the Contractor, solely for the performance of work under this contract.

12. 6.2 Government Facilities

The Government will provide access to designated restroom and sanitary facilities for Contractor personnel during performance of on-site duties.

7. 7.0 CONTRACTOR FURNISHED PROPERTY

The Contractor must furnish all labor, supervision, specialized application tools, sprayers, foggers, ladders, personal protective equipment (PPE), service vehicles, tamper-resistant rodent bait boxes, mechanical traps, baits, and EPA-approved chemicals necessary to execute the requirements of this contract.

8. 8.0 GOVERNMENT ACCEPTANCE AND POINTS OF CONTACT

13. 8.1 Contracting Officer's Representative (COR) / Technical POC

The designated Government Point of Contact and authorized representative for this contract is:

Name: Kaymel "Kay" Fisher

Role: Contracting Officer's Representative (COR) / Technical POC

Organization: Facilities Engineering Division, USCG Base Portsmouth

Phone: (757) 799-6745

Email: Kaymel.A.Fisher@uscg.mil

(Note: Former personnel Tom Jewett, Lori Bean, and Ken Knowles are completely removed from all supervisory, technical, and ordering authority under this contract).

14. 8.2 Government Acceptance

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All services must be inspected and accepted by the COR. Invoices submitted without signed daily work order logs and the required monthly summary report will be rejected. Deficient work must be re-performed by the Contractor within twenty-four (24) hours of notification at no additional cost to the Government.

9. 9.0 DELIVERABLES

The Contractor must submit the following deliverables in accordance with the schedule below:

Item SOW Ref Deliverable / Event

Due By Distribution

1 3.2.8 Approved Chemical List & Safety Data Sheets (SDS)

Within 10 business days after award;

prior to initial application

COR, Safety Office

2 4.1 Pesticide Applicator Licenses & Certifications

Within 10 business days after award;

annually thereafter

COR,

Contracting Officer

3 4.2 Project Manager & Alternate Contact Roster

Within 5 business days after award

COR,

Contracting Officer

4 3.2.10 Completed Work Orders / Service Tickets

End of each service day

COR / FED

Office

5 3.2.6 Termite Inspection & Mitigation Report (As- Needed)

Within 48 hours of inspection

COR

6 5.5 Monthly Pest Activity & Treatment Summary

By the 5th business day of each subsequent month

COR

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END OF SCOPE OF WORK