31. DRAFT - Template-Inventory Report-Hardware-Software.pdf

***** UNCLASSIFIED//FOR OFFICIAL USE ONLY *****

POC Name: Date Reviewed / Updated:

POC Phone: Reviewed / Updated By:

POC E-Mail:

# Component Type (e.g. firewall, server, router, etc.) Machine Name (Required) Nickname IP Address Virtual Asset? Manufacturer Model Number Serial Number OS/iOS/FW Version Memory Size/Type Location (P/C/S &

Building) Approval Status Critical Information

System Asset?

1 Server MPLS-MD-596P MPLS-MD-596P xxx.xx.xxx No Hewlett Packard T-4 XXXXX X.XX xx Gen Hundell Dr Rm. 200 San Antonio, TX 78226

N/A

Yes 2 Virtual Server MPLS-MD-594V MPLS-MD-594V xxx.xx.xxx Yes Virtual Virtual Virtual X.XX xx Gen Hundell Dr

Rm. 200 San Antonio, TX 78226

N/A Yes

3 Printer MPLS-FSC-0715 MPLS-FSC-0715 xxx.xx.xxx No Hewlett Packard CP 6015 XXXXX XX xx Sky 1 Ste 2005205 Leesburg Pike F ll Ch h VA

N/A No

9/21/2020 John Smith

This document is for guidance purposes only. Download the HW/SW Template from eMASS. Please list only the hardware components within the boundary of the information system being assessed.

If the system only resides on VMs, do not list the physical hardware; only list the VMs within the boundary

***** UNCLASSIFIED//FOR OFFICIAL USE ONLY *****

DITPR ID: 5432112 John.smith225.ctr@mail.mil

Date Exported:

Exported By:

Information System Owner: Jane Jones John Smith

System Name: ExampleSystem 708-874-1234

23-Apr-19 John Smith

POC Name: Date Reviewed / Updated:

POC Phone: Reviewed / Updated By:

POC E-Mail:

# Software Type Software Vendor (Required) Software Name (Required) Version (Required) Subsystem License or Contract Total Licenses Licenses Used License POC License Expiration Date Approval Status Approval Date Critical Information System Asset? Purpose

1 OS/Application VMWare VMWare ESXi v5.5 subsystem name license 3 3 J Smith 6/1/2023 N/A N/A Yes 2 Application MicroSoft IE Explorer 11 subsystem name contract 0 0 J Smith 6/1/2023 N/A N/A No 3 Database Oracle Oracle 11.1.0.7 subsystem name license 1 1 J Smith 6/1/2023 N/A N/A Yes

9/21/2020 John Smith

This document is for guidance purposes only. Download the HW/SW Template from eMASS. Please list only the hardware components within the boundary of the information system being assessed.

If the system only resides on VMs, do not list the physical hardware; only list the VMs within the boundary

***** UNCLASSIFIED//FOR OFFICIAL USE ONLY *****

John.smith225.ctr@mail.mil

4/23/2019 John Smith

Information System Owner:

System Name:

DITPR ID:

Jane Jones ExampleSystem 5432112

Date Exported:

Exported By:

John Smith 708-874-1234

Hardware/Software Import Template Instructions

1. Enter valid information into the fields on the Hardware/Software Import Template.

2. Do not delete columns/sheets or add additional columns. Doing so may have a negative impact on the ability for eMASS to ingest the template 3. The following fields/columns contain drop-down menus that allow for selection of existing values in the eMASS instance: "Component Type", "Software Type", "Approval Status". If no existing value is appropriate, manually enter a new value

4. If importing hardware information, the "Machine Name" is a required field.

5. If either "Manufacturer" or "Model Number" is specified for a hardware asset then both fields become required6. Selecting 'Yes' for "Virtual Asset" on a hardware entry will set the Manufacturer/Model Number/Serial Number fields as 'Virtual' Those fields can be manually adjusted thereafter if necessary7. If importing software information, the "Software Vendor", "Software Name", and "Version" are required fields.8. When importing software information, only integers of 0 and above are accepted for "Total Licenses" and "Licenses Used"

9. The "Virtual Asset" and "Critical Information Asset" fields have a drop-down with expected input values.

10. To the greatest extent possible, ensure all spelling and name usage is correct. When entering product names, please use the formal/official version rather than an abbreviation (e.g., "Windows 10 Home (64-Bit)"

11. For additional information on defining critical information system assets, refer to CP-2(8), "Identify Critical

12. Most hardware/software fields have a character limit of 100 with the exception of "Location" (hardware)