Draft Solicitation_Special Notice_Charleston CSDC.pdf

Defense Health Agency – Facilities Enterprise – Joint Base Charleston Charleston, South Carolina

This is not a solicitation. This a Special Notice ONLY. The USACE Little Rock District intends to post a solicitation for an Initial Outfitting (IO) project for the Charleston Consolidated Storage and Distribution Center at Joint Base Charleston located in Charleston, South Carolina. The purpose of this Special Notice is to inform potential contractors of the upcoming requirement.

Due to the timeline for the project, this Special Notice is being posted prior to the solicitation.

The Simplified Acquisition Procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12.

A SITE-VISIT is tentatively scheduled for August 23, 2022.

Contractor requests for base access must be completed and submitted BEFORE the day of the site visit. Base Access attachments are included and should be returned to telia.r.mahomes@usace.army.mil.

All interested contractors please contact Telia Mahomes via email at Telia.R.Mahomes@usace.army.mil to confirm attendance with information listed above. All contractors interested in attending the site-visit must provide notice no later than August 17, 2022.

Addendum to FAR 52.212-1, Instructions to Offeror – Commercial Items

1. Submission of Offers. Submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror from further consideration. Emailed and faxed Quotes will not be considered.

The offeror’s technical factor submission and price submission shall be submitted through PIEE website.

Offerors are responsible for including sufficient details to permit a complete and accurate evaluation.

Proprietary information shall be clearly marked. The submission shall be clearly indexed and logically assembled. Submissions must set forth full, accurate, and complete information as required by this solicitation. Absence of information will be deemed as if no support for that criterion was provided.

Offerors should limit submission to data essential for evaluation. Penalty for making false statements in proposals is prescribed in 18 U.S.C. 1001.

2. Method of Submission. Offerors shall submit their offer via the Procurement Integrated Enterprise Environment (PIEE) Solicitation Module.

Vendor Registration Guide – Step by Step Instructions

New User

Follow the steps to self-register for a PIEE user account if your company already has an Account Administrator.

mailto:telia.r.mahomes@usace.army.mil

1. Click on Register (Top Right) from the PIEE Landing Page – https://wawf.eb.mil

2. Select Vendor

3. Enter a USER ID, Password, and CAPTCHA text. Then, select next.

• You cannot change your USER ID once you register.

4. Create your security questions. Then, select next.

• Security Answers must be unique.

5. Complete your User Profile. Then, select next.

• Required fields are marked with an asterisk (*).

6. Complete your Supervisor and Company Information. Then, select next.

7. Complete Roles. Then, select next.

A. Step 1: Select SOL – Solicitation from the dropdown.

B. Step 2: Select Proposal Manager (or Proposal View Only).

C. Step 3: Click Add Roles.

D. Step 4: Enter your CAGE Code in the Location Code field.

8. Enter a justification for access and upload any necessary attachments. Then, select next.

9. Verify that the information on the Registration Summary page is correct. Then, select next.

10. Review the Statement of Accountability Agreement. Then, select signature. The ‘Password Confirmation’ modal window will appear.

• Enter password created in Step 3.

• Click Submit Registration.

11. You will see a success message that your registration was successful. You will receive a confirmation email shortly. Once your account has been activated by an Account Administrator, you can log into PIEE.

Existing User

Follow the steps to add additional roles (Proposal Manager, Proposal View Only) to your PIEE user account.

1. After logging into PIEE, click My Account (Top Left)

2. Select Add Additional Roles.

3. Verify all profile information within your account is up to date. Then, select next.

4. Follow steps 7-10 above, under the new user instructions.

5. You will receive a confirmation email that the new role(s) were activated by your Account

Administrator.

Help

Getting Started

If your company is new to PIEE and has no Account Administrator, the link below provides the general steps in getting started as a vendor to use the PIEE Solicitation Module and other PIEE applications:

https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml https://wawf.eb.mil/ https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorGettingStartedHelp.xhtml

Account Support

Your company’s Account Administrator can help you view or edit profile information, reset a password or certificate. You can enter your five-character CAGE Code to find your company’s Account Administrative at the link below: https://wawf.eb.mil/xhtml/unauth/lookup/gamLookup.xhtml

Technical Support

If you are experiencing technical problems with PIEE and your company’s Account Administrator cannot resolve, please contact the DISA DECC Ogden Electronic Business Service Desk or visit the link below and click “Ogden Help Desk” to submit a ticket.

https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml

Email: disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil Phone: 866-618-5988, 801-605-7095

a) Electronic submissions via email or fax will not be accepted.

b) This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be sent to the offeror.

c) Questions and/or comments relative to these documents should be submitted via email to the primary point of contact, Contract Specialist Ms. Telia Mahomes at Telia.R.Mahomes@usace.army.mil.

d) Technical inquiries and questions relating to Quote procedures are to be submitted via ProjNet at http://www.projnet.org/projnet. To submit and review bid inquiry items, bidders will need to be a current registered user or self-register into system. To self-register go to web page identified above please use the following directions:

Click BID tab select Bidder Inquiry, select agency USACE; enter Key for this solicitation listed below, and your e-mail address, click login.

Fill in all required information and click create user. Verify that information on next screen is correct and click continue.

From this page you may view all Quotation inquiries or add inquiry.

Offeror will receive an acknowledgement of their question via email, followed by an answer to their question after it has been processed by our technical team.

The Bidder Inquiry Key is: 73B8I5-CQT25T

The Review will close on August 25, 2022, at 12:00 PM CST.

Offeror is requested to review the solicitation in its entirety, review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

Offers will NOT be publicly opened. Information concerning the status of the evaluation and/or award will NOT be available after receipt of Quotes.

https://wawf.eb.mil/xhtml/unauth/lookup/gamLookup.xhtml https://wawf.eb.mil/xhtml/unauth/web/homepage/vendorCustomerSupport.xhtml mailto:disa.global.servicedesk.mbx.eb-ticket-requests@mail.mil mailto:Telia.R.Mahomes@usace.army.mil http://www.projnet.org/projnet

Oral explanations or instructions are not binding. Any information given to an offeror which impacts the solicitation and/or offer will be given in the form of a written amendment to the solicitation.

There is no public bid opening, and no information will be given out as to the number of Offeror or the results of the competition until an award is made.

Attachments:

0. DRAFT - Statement of Work (SOW)

0. DRAFT - Bid Schedule

1. DRAFT - Drawings Installation Map

2. Base Access Information

2. Real ID TRI-Fold (15Sep20-V42)

3. DRAFT - Template: DHA-FE Project Status Report (PSR)

5. DRAFT - Drawings: Equipment Drawings (FFE) a.k.a. Interiors JBC CSDC – DP2 Final Drawings

5. DRAFT - Drawings: Architectural Plans w/FFE a.k.a. Interiors JBC CSDC – DP2 Final Drawings

5. DRAFT - Drawings: Room-by-Room Plans (FFE) a.k.a. Interiors JBC CSDC – DP2 Final Drawings

5. DRAFT - Drawings: Typical (FFE) a.k.a. Interiors JBC CSDC – DP2 Final Drawings

6. DRAFT - Drawings: JBC CSDC – DP2 FINAL Drawings

7. DRAFT - CSDC GC Schedule

8. DRAFT - List: JB Charleston CSDC Project Room Contents (PRC)_PRC_v.2_21Jan21

9. DRAFT - List: Existing Inventory List(s) (also referred to as DMLSS Accountable Medical Device Equipment (MDE) List and DMLSS RPIE Lists) a.k.a. JB Charleston CSDC Existing Inventory_23Mar22

10. DRAFT - Specifications: Data Sheets (per item JSN, Contract & Manufacturer/Make/Model Info, Qty) a.k.a. JB Charleston CSDC_DOR-Provided Final Furniture-Equipment Package_17Jan22

11. DRAFT - Specifications: Data Sheet for U0060, U0096, U1021

12. DRAFT - DHA FE Wayfinding Guidelines-Signage Standards (Draft)_01Mar22

13. DRAFT - Program for Design (PFD)

14. DRAFT - JBCHS IDEA FONSI-FONPA_A7 Signed(2)

15. DRAFT - JB Charleston CSDC Facility Site Approval

16. DRAFT - Checklist: Control System Factory Acceptance Test and Site Acceptance Test

17. DRAFT - DHA 27 41 43 Audio Video Conferencing

18. DRAFT - DHA 27 52 33 Refrigerator Monitoring Systems

19. DRAFT - DHA ACAS-NESSUS Scanning Guide-CUI

20. DRAFT - DHA FRCS Baseline Categorization Memorandum-1 Oct 2020

21. DRAFT - DHA MDE Categorization Memo

22. DRAFT - DHA Privacy Impact Assessment PIA Processes and Procedures

23. DRAFT - DHA RMF Information Flow Diagram

24. DRAFT - Example: IP Network External to Control System Generic ICS Med-COI Boundary Diagram v4(1)

25. DRAFT - Template: RMF Security Control Plan Implementation Guidance

26. DRAFT - Template; RMF System Authorization Boundary

27. DRAFT - Template: Information System Incident Response Plan 28: DRAFT - Template: Program of Record DHA Info Sys Contingency Plan

29. DRAFT - Template-DHA-RMF System Enterprise and Information Security Architecture

30. DRAFT - Template-DHA-FE FRCS Vendor Risk Assessment_v2.0

31. DRAFT - Template-Inventory Report-Hardware-Software

32. DRAFT - Template-Ports-Protocols-Services Management Registry Update

33. DRAFT - Template-System Level Configuration Management Plan

2. General Instructions. These instructions are designed to provide general guidance for preparing Quotes as well as providing specific instructions on quote organization, format, and content. Offeror shall include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial Quotes received without discussion. However, the Government reserves the right to request clarifications if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the PCO in writing with supporting rationale prior to the close of the Solicitation.

b. The quote must be presented in a manner that clearly addresses the requirements, as set forth in the Statement of Work. Quotes that are overly verbose or include marketing material may distract from the evaluators’ ability to ascertain compliance with the solicitation.

3. Team/Team Member(s)/Teaming Partner(s). The Government will consider the offeror and all subcontractors a “team” when evidence of a signed Teaming Arrangement or Letter of Intent is provided.

This RFQ will refer to the offeror and all identified teaming subcontractors as a “team.” This RFQ will refer to all identified teaming subcontractors as “team members” or “teaming partners.” The offeror shall identify any Team/Team Members in their Executive Summary and briefly describe how the Teaming Arrangement will support this requirement.

Offeror shall not submit any past performance questionnaires for team members. Only past performance from the Offeror shall be considered.

4. Quote Preparation Instructions. Offeror’s quote will consist of three (3) separate volumes: Price, Corporate Information, and Technical.

Quote Format. Offerors shall respond to the solicitation with a Quote describing the offeror’s technical approach to Government’s requirements.

All pages of each offer must be appropriately numbered and identified with the solicitation number W9127S22Q6006 in the header and/or footer of each page. If the RFQ page limits are exceeded, the pages in excess of the limit will be removed and not evaluated.

Page limitations are also annotated below.

Volume Contents Format Number Of Copies

Maximum Page Limit

Volume I Price Quotation

• Attachment 0, Bid Schedule Worksheet

MS Excel

2007 or Later 1 Electronic

Copy

None

Volume II

Corporate

Information

• Tab A - Executive Summary

• Tab B - Signed SF 30

• Tab C – Pre-Award Information

• Tab D - Representations and Certifications and Other Statements of Offerors

Adobe PDF for all documents

Volume III

Technical Quotation

• Tab A – Past Performance

• Tab B - Technical

Approach

• Tab C - Master Schedule

• Tab D – Team

Qualifications

• Tab E – Risk Assessments

• Tab F – Commodity

Specifications

Adobe PDF

8.5 x 11 inch paper, 12 pt. font or larger, with the exception of the IO Master Schedule.

12 Page Limit

8 Page

8 Page

14 Page

6 Page Limit

The IO Master Schedule may be a larger paper size format.

What Counts as A Page? A page shall be an 8 ½ X 11” sheet of paper, with the exception of the sample integrated master schedule. Letter size and spacing requirements for illustrations and tables can be at the discretion of the offeror but must be easily readable. Margins shall be at least 1 inch on the top and bottom and 3/4 inch on the side.

The Contractor shall number each page in order to eliminate any confusion. In the event contractor creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

Page Limit Includes: All Appendices, Charts, Graphs, Diagrams, Tables, Photographs, Drawings, etc.

Page Limit Does Not Include: Title Page, Table of Contents, Lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, and section dividers. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

Electronic Copies.

a. All electronic copies of volumes shall be submitted in files for Volumes I, II, and III.

b. Volume I shall be submitted using Microsoft Office Excel 2007 or later. Volume II and III shall be submitted using Adobe PDF.

c. Sound or video (e.g. MPEG) files should not be embedded into the quote files.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each.

No pricing information is to be presented in any part of the quote outside of the Volume I.

Change Pages After Initial Quotation Submission. If the Government opens discussions and requests the offeror to submit quotation revisions, during or after discussions, any changed pages that are submitted will be a different color from the original quote pages and will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for ENs responses in the letters forwarding the ENs to the offeror.

a. Volume I – Bid Schedule

Contract Pricing Schedule, to include all supporting data. The Offeror shall submit pricing for this requirement on the attached bid schedule.

Evaluation Method: Price will be evaluated to determine if the price submitted by the Offeror is fair and reasonable in accordance with FAR 15.404-1(c).

The pricing schedule shall be submitted fully completed and error free. It shall contain the Offeror’s prices for the established Contract Line Item Numbers (CLINs). Please submit the following information to support your IO pricing and understanding:

Offeror shall propose pricing in the MS Excel spreadsheet entitled “Attachment 1 – Bid Schedule”

It is the Offeror responsibility to ensure the spreadsheet calculates pricing correctly. The offeror may correct the spreadsheet as required.

b. Volume II – Corporate Information

TAB A – Executive Summary. Provide an executive summary that describes the significant attributes and theme of its quote and introduces the contractor’s team. This should also include a contact list (with phone numbers, fax numbers, mailing addresses, e-mail addresses, etc.) to include personnel authorized to sign for and to negotiate on behalf of their company.

TAB B – Completed and Signed SF 30 and acknowledgement of all amendments. The Contractor shall acknowledge all amendments to the RFQ in accordance with Addendum to FAR 52.212-1, Instruction to Offeror Commercial Items.

TAB C – Pre Award Information (e.g. Bank and Supplier References). In accordance with FAR 9.103(a), “Purchases shall be made from, and contracts awarded to, responsible prospective contractors only.” So that the Government can make a determination of Contractor responsibility, a prospective contractor must meet the standards as set forth in FAR 9.104 that requires a contractor to have adequate financial resources to perform the contract or the ability to obtain them. As an aid in assessing responsibility, the offeror shall notify their banks/suppliers that the Corps of Engineers may be contracting them and shall authorize the banks/suppliers to release the following information regarding the Offeror’s account. If a written authorization is required by the Offeror’s bank. Offerors shall provide that written authorization with their quote. The following information shall be provided:

Name and Telephone Number of Bank’s Point of Contact

Number of Years business has been conducted with each bank

Types of open accounts (checking, savings, loans, etc.)

Balance of current accounts (the banks will provide a “range of figures” for this information such as medium five-figures range)

Means by which loans are secured and if paid as agreed

Point of Contact and Telephone Number for three (3) different Suppliers

Pre-award survey data will be used as it relates to the probability of the offeror successfully accomplishing the proposed effort. The Government will use pre-ward survey data provided by the Offeror and data obtained by other sources to perform this assessment.

TAB D - Representation, Certifications, and Other Statements of Offeror. The offeror will ensure that Representation, Certifications, and Other Statements are submitted thoroughly completed with all blocks in each certification/representation completed truthfully and completely.

c. Volume III – Technical Quotation

The Technical Quotation shall not exceed the specified page limits listed in the table above.

The Government will not review any information submitted in an appendix or attachment to the quotation in excess of the establish limits. The offeror shall comply with the page limitations. The Offeror shall not submit verbatim sections of the solicitation or SOW as part of their technical quotation. Offeror that does not meet these requirements may be subject to rejection. The Technical Quotation shall not include any cost or price information.

TAB A – Past Performance (12 page limit)

TAB B - Technical Approach (8 page limit)

TAB C - Master Schedule (8 page limit)

TAB D – Team Qualifications (14 page limit)

TAB E – Risk Assessments (6 page limit)

TAB F - Commodity Specifications (no page limit)

The Technical Quotation should include, at a minimum, the following information.

TAB A – Past Performance

This tab shall address Evaluation Factor 1 in solicitation provision 52.212-2, Evaluation—Commercial Items.

Offerors shall submit complete Past Performance Questionnaires from at least 3 customers demonstrating past performance on previous requirements, completed within the past 5 years.

TAB B – Technical Approach

This tab shall address Evaluation Factor 2 in solicitation provision 52.212-2, Evaluation—Commercial Items.

Offerors shall submit their Technical Approach communicating how they would ensure continued operations of the facility during the project. Provide a graphic representation of how you plan to approach phasing.

TAB C – Master Schedule

This tab shall address Evaluation Factor 3 in solicitation provision 52.212-2, Evaluation—Commercial Items.

Offerors shall submit an IO Master Schedule focusing on the Offeror’s ability to schedule and coordinate critical aspects of the IO process.

TAB D – Team Qualifications

This tab shall address Evaluation Factor 4 in solicitation provision 52.212-2, Evaluation – Commercial Items.

Offeror shall provide a staffing matrix which identifies all personnel on their team and the qualifications that they possess in order to satisfy the minimum requirements of the Statement of Work. To validate the personnel experience, the Offeror shall submit Customer POC with current telephone number and email address.

TAB E – Risk Assessments

This tab shall address Evaluation Factor 5 in solicitation provision 52.212-2, Evaluation – Commercial Items.

Offeror shall provide a risk management plan in accordance with the specifications listed in Factor 5.

TAB F – Commodity Specifications

This tab shall address Evaluation Factor 6 in solicitation provision 52.212-2, Evaluation—Commercial Items.

This tab shall include the cut sheets or specifications for commodities.

All cut sheets provided shall include product specifications.

All cut sheets shall be organized in JSN alpha/numeric order.

(End of provision)