31-26_Request_for_Quote.pdf

HENRY COUNTY PURCHASING DEPARTMENT

140 HENRY PARKWAY

MCDONOUGH, GEORGIA 30253

PHONE: (770)-288-6027 FAX: (770)-288-6047

From: Susan Harris Date: 2-23-2026

Email: sharris@henrycountyga.gov Request No. 31 - 26

REQUEST FOR PRICE QUOTATION

Please quote prices for the items listed. Price must be quoted FOB destination, our location. Shipping/handling charges must be listed as a separate item; if no charges are listed, it is assumed that quoted prices include all charges. Prices quoted shall remain firm and open for acceptance for the period 60 days. The County reserves the right to reject any and all bids and to waive any technicalities.

The County prefers to make a single award for all of the items listed. However, separate awards may be made by group or by line item if it appears to be in the best interest of the County to do so.

Return bid via fax, or e-mail, no later than 3:00 PM (local time) Friday February 27, 2026. If no bid is to be given, please indicate “no bid” in the extended price column and return this form.

SCOPE OF WORK

Henry County Government is seeking quotes from qualified firms or consultants to provide comprehensive communication and educational support for our upcoming T-SPLOST (Transportation Special Purpose Local Option Sales Tax) November 2026 referendum.

SPECIFICATIONS

Henry County is seeking proposal from qualified vendors to provide Communication and Educational Support for the upcoming November 2026 T-SPLOST referendum. The awarded vendor shall provide the means necessary to communication, public education program, and outreach to program to increase awareness.

Such as what T-Splost is and how it works, how projects are proposed and identified, how residents and stakeholders can learn and stay informed.

Core Services to include:

Development of a public education campaign, including key messaging, timeline, and strategy to reach diverse community stakeholders.

Outreach & Public Education: Creating content for, and facilitating, public meetings, workshops both in-person and virtual engagement.

Material Development: Designing, producing, and distributing educational materials, including brochures, flyers and project presentations.

Digital Communication: Managing a social media platform to provide public educational content and/or boost attendance to open houses or virtual engagements.

Reporting: Tracking, documenting, and reporting on all public engagement activities, including feedback analysis.

The successful vendor shall begin strategizing a plan no later than March 16, 2026 and attend the public outreach event on March 24 being held at the Locust Grove Event Center in Locust Grove, GA. and continue communication and educational support for Henry County Government throughout December 2026.

Company Name ____________________________________ Phone _____________________________

Address ____________________________________ Fax _______________________________

__________ _______________________ E-mail __________________________

____________ _______________________ Federal ID _________________________

By: __________________________________ ___________ Date _______________________________

(Name - Please Print)

Payment Terms___________________

(Signature) Delivery Time________________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT

AFFIDAVIT AND AGREEMENT

By executing this affidavit, the undersigned contractor verifies its compliance with O.C.G.A. § 13-

10-91, stating affirmatively that the individual, firm or corporation which is engaged in the physical performance of services on behalf of the Henry County Board of Commissioners has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in

O.C.G.A. § 13-10-91. Furthermore, the undersigned contractor will continue to use the federal work authorization program throughout the contract period and the undersigned contractor will contract for the physical performance of services in satisfaction of such contract only with subcontractors who present an affidavit to the contractor with the information required by O.C.G.A. § 13-10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization/ E-Verify User Identification Number

Date of Authorization

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Executed on _____________, _____, 20 _____ in ___________________ (city), ______ (state).

Signature of Authorized Officer or Agent

Printed Name and Title of Authorized Officer or Agent

SUBSCRIBED AND SWORN BEFORE ME

ON THIS THE ______ DAY OF ______________, 20 _____.

NOTARY PUBLIC

My Commission Expires:

LOCAL VENDOR PRIVILEGE.

(a) There is established in Henry County, a local vendor privilege. Bids or proposals awarded to local vendors contribute to the local tax base and will therefore, be given special consideration when bidding against out of jurisdiction (out-of-county) vendors. Bids or proposals received from local vendors will be given preference if such bid or proposal is responsive and within five (5) percent of the low bid submitted by any out-of-county bidder. In such instance, the local vendor will be given the opportunity to match the low bid offered by the out-of-county vendor. If such local vendor agrees to match the lowest bid received from the out-of-county vendor within the time specified by the County, the bid shall be awarded to the local vendor.

(b) A local vendor shall only be eligible to receive the benefit of this privilege if it meets each of the following requirements prior to any award of a contract or purchase:

i. The business or supplier must operate and maintain a regular place of business within the geographical boundaries of Henry County; and

ii. The business or supplier must have a current Occupational Tax Certificate; and

iii. The business or supplier must have paid all real and personal taxes owed the County;

and

iv. The business or supplier must certify its compliance with the Georgia Security and

Immigration Act.

(c) This policy shall not apply to any bid or proposal for material, equipment or services in excess of

$100,000.00. In such cases, the bid shall be subject to the competitive bidding requirements as otherwise provided herein or general law.

SUPPLIER INCLUSION PROGRAM

Small, local, veteran-owned, Disadvantaged Business Enterprise (DBE), and female-owned business enterprises are encouraged to participate in the solicitation process. In order to give recognition to these type of business classification, please check all which apply:

Small Business

Small businesses are defined by size standards and can be found in Title 13 of the Code of Federal

Regulations (CFR), Part 121, and are broken down by the different categories of business enterprises.

Local Vendor

Local vendors, as defined in the Henry First Initiative, must operate and maintain a regular place of business within the geographical boundaries of Henry County, must have a current occupational tax certificate, must have paid all real and personal taxes owed the County and must certify its compliance with the Georgia Security and Immigration Act.

Veteran-Owned Business

A veteran-owned business is a business in which a veteran owns a minimum of 51% of the business and also holds the highest position at the company and is active in the daily management and strategic direction of the company. Title 38 of the Code of Federal Regulations defines a veteran as “a person who served in the active military, naval, or air service and who was discharged or released under conditions other than dishonorable.” This definition explains that any individual that completed a service for any branch of armed forces classifies as a veteran as long as they were not dishonorably discharged.

DBE Business

DBE businesses, as defined by the Georgia Department of Administrative Services, shall be certified by the Georgia Department of Transportation and shall consist of five (5) minority groups:

Asian American

Native American

African American

Hispanic/Latino

Pacific Islander.

Female Owned Business

A female-owned business is a business in which a female owns a minimum of 51% of the business and also holds the highest position at the company and is active in the daily management and strategic direction of the company.

Company’s Name Date

Authorized Representative’s Name (Print or Type) Authorized Representative’s Signature