31-20260720082804 STARKVILLE.pdf
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- Attached to
- 31-20260720082804 Starkville
- Solicitation number
- 3170036360
- Issued by
- Mississippi
About this file
This is a Request for Qualifications (RFQ) issued by the City of Starkville, Mississippi, for grant administration services related to electric infrastructure projects. The City seeks qualified firms or individuals to provide comprehensive grant administration support, including ensuring compliance with federal and state regulations, managing programmatic reporting, assisting with financial administration and record keeping, and providing specialized services as required by specific projects or funding sources. Statements of qualifications must be submitted in a sealed envelope marked "Proposal for Grant Administration Services" to the Office of the City Clerk at 110 West Main Street, Starkville, MS 39759, no later than 10:00 a.m. on Wednesday, September 23, 2026. Alternatively, firms may submit responses online at www.cityofstarkvilleplans.org. Submissions must include five duplicate original SOQs and one electronic PDF copy on a USB flash drive. The deadline for submitting questions to Mary Williams, P.E., at mwilliams@starkvilleutilities.com is September 16, 2026. SOQs will be opened publicly at 10:00 a.m. on September 23, 2026, at the City Clerk's Conference Room.
The RFQ will be evaluated by a selection committee based on four weighted criteria: Qualifications of Team Personnel and Availability of Resources (40 points), Team Experience on Similar Projects including grant program experience (40 points), Previous Experience and Performance by Prime Firm within the Region (15 points), and MBE/DBE/WBE Participation (5 points). SOQs should not exceed twenty pages, with individual resumes limited to two pages each. Following evaluation and recommendation by the selection committee, the City will enter into contract negotiations with the selected firm(s) and present a master contract to the Board of Aldermen for final approval. The City reserves the right to reject any and all submittals and waive any informality in submissions. The City of Starkville is committed to equal opportunity employment and actively encourages participation from Minority-owned, Woman-owned, and Disadvantaged Business Enterprises and Section 3 eligible businesses.
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Text version
REQUEST FOR QUALIFICATIONS FOR GRANT
ADMINISRATION SERVICES
The City of Starkville requests statements of qualifications (SOQs) from qualified firms or individuals to provide grant administration services for work related to the implementation of electric infrastructure projects. You are invited to submit a SOQ, in accordance with this request, to the Office of the City Clerk, City of Starkville; 110 West Main Street, Starkville, MS, 39759 no later than 10 a.m. on Wednesday, September 23, 2026.
The selected firm(s) will be responsible for providing grant administration and related services. The scope of work includes but is not limited to the following: 1) ensuring compliance with federal and state regulations and policies, 2) programmatic reporting, 3) assistance with financial administration of grant funds and record keeping, and 4) special services the project or funding source may require as necessary.
All responses to this RFQ must be submitted in a sealed envelope and marked with the following language:
“Proposal for Grant Administration Services.” Please submit five (5) duplicate original SOQs with one (1) electronic copy of a PDF file on a USB flash drive. Firms also have the option of submitting their responses online at www.cityofstarkvilleplans.org.
SOQs will be evaluated on the following factors and must be addressed in detail to be evaluated properly:
Qualifications of Team’s Personnel and Availability of Resources (40 points) – List of qualifications of prime firm staff, specifically as they relate to similar projects. The qualifications of any subconsultants should also be listed.
Team Experience on Similar Projects (40 points) – Related experience of the team and the individuals who would be assigned to the Project, including experience with grant programs. Pertinent professional experience of the project manager(s) and supporting staff that will be assigned to the project shall be included. The experience of any subconsultants should also be listed.
Previous Experience and Performance by Prime Firm on Projects within the Region (15 points)
MBE/DBE/WBE Participation (5 points)
Recommended SOQ length should not exceed twenty (20) pages. All resumes (maximum length should be two pages per individual) and other information should be included as appendices.
The City will designate a selection committee to evaluate each submittal. The selection committee may hold submittals for a period of not to exceed thirty (30) days for the purpose of reviewing the content of the SOQs and investigating the qualifications of the firms and assigned individuals.
The selection committee will make their recommendation(s) to the Board of Aldermen. After a firm is selected, the City will enter into negotiations with the selected prime firm(s) and, upon successful completion of the negotiations, execute a master contract for final approval.
All questions shall be submitted to Mary Williams, P.E., by email at mwilliams@starkvilleutilities.com. The deadline for questions is September 16, 2026.
The City reserves the right to reject any and all submittals and to waive any informality in the submittal accepted.
SOQs will be opened at 10:00 am, September 23, 2026, at the City Clerk’s Conference Room, 110 West Main Street, Starkville, MS 39759.
The City of Starkville is an equal opportunity employer and encourages Minority-owned, Woman-owned, and Disadvantaged Business Enterprises (MBEs, WBEs, and DBEs) and Section 3 eligible businesses to submit responses.
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