30DOE-S3024 Q and A Responses 11.8.24.xlsx
XLSX spreadsheet 20 KB Posted
- Attached to
- Nevada State Performance Plan/Annual Performance Report (SPP/APR) Indicator 8 and 14 Survey Collecti
- Solicitation number
- 30DOE-S3024
- Issued by
- Nevada
About this file
This document is a question and answer file related to a Request for Proposals (RFP) issued by the State of Nevada for the collection and reporting of survey data for the Nevada State Performance Plan/Annual Performance Report (SPP/APR) Indicator 8 Parent Involvement Survey and Indicator 14 Post-School Outcomes Survey. The selected vendor will be responsible for establishing procedures, utilizing survey outreach methods, recording and analyzing responses, increasing response rates, meeting Indicator 8 and 14 methodology and reporting requirements, ensuring data security, and communicating with the Nevada Department of Education Office of Inclusive Education. The contract term is expected to be four years with a total anticipated cost of $450,000.00. Proposals are due by November 12, 2024 and the State anticipates awarding the contract on or about December 17, 2024.
The RFP indicates that the State of Nevada awards a 5% preference to Nevada-based businesses and an inverse preference may be applied to vendors with a principal place of business in a state other than Nevada if that state applies an in-state preference. Vendors must provide financial information, business references, and details on any potential conflicts of interest or prior contract failures. Subcontractors must also meet specific requirements. The State reserves the right to require vendor presentations during the evaluation process. There are no set-asides or restrictions on the types of organizations that can respond, and the RFP does not mention any incumbent vendors or existing infrastructure that requires integration.
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Other files
| File | Type | Posted |
|---|---|---|
| Quote Instructions.pdf | ||
| 30DOE-S3024 RFP NV State Performance Plan.docx | DOCX document | |
| Reference Questionnaire~9.docx | DOCX document | |
| 30DOE-S3024 INSURANCE REQUIREMENTS~1.docx | DOCX document | |
| Terms and Conditions for Services~9.pdf | ||
| 11. COST SCHEDULE ATTACHMENT.xlsx | XLSX spreadsheet | |
| Proposed Staff Resume~9.docx | DOCX document | |
| 30DOE-S3024 RFP NV State Performance Plan~2.docx | DOCX document | |
| FFY2023-Part-B-SPP-APR-Measurement-Table.pdf | ||
| Standard Form Contract~8.docx | DOCX document | |
| Attachments for Signature~9.pdf |
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Text version
Bid Q&A for Export Report
| Bid Q&A | ||||
| QUESTION_NBR | CREATED_BY | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT |
| 1 | GIBSON | Budget | Can you share the anticipated and/or historical budget for this project? | The aniticapted and/or historical budget for this project is $450,000.00 as indicated in the cost schedule for the current four-year RFP. |
| 2 | GIBSON | Survey Administration Contact Methods | Can you describe the survey administration contact methods (emailing, text messaging, phone calls, paper surveys) that have been employed in the past and desired modalities for these projects going forward? | Emailing, text messaging, phone calls, and paper surveys have all been employed in the past and continue to be desired modalities for these projects going forward. |
| 3 | GIBSON | Mailed Surveys | Has the State used, and is the State interested in the future in surveys being sent and/or received via mail? | Yes, the State is interested in the future in surveys being sent and/or received via mail although Indicator 14 surveys are not sent by mail but letters go out through the mail containing the survey link for online completion. |
| 4 | GIBSON | Online-Only Survey Administration | Would the State be amenable to an online-only survey administration if good response rates and representativeness could be reasonably assured without resorting to paper surveys? | Yes, the State is amenable to an online-only survey administration if good response rates and representativeness could be reasonably assured without resorting to paper surveys. Currently, both Indicator 8 and 14 utilize online survey administration. |
| 5 | GIBSON | School Improvement | Is the State interested in including additional survey items and reporting designed to help districts improve their services to students and families in addition to the elements required for reporting to OSEP? | Possibly, the State may be interested in including additional survey items and reporting designed to help districts improve their services to students and families in addition to the elements required for reporting to OSEP. |
| 6 | GIBSON | Administrative Records | Does the State have a preference as to a sampling or census approach for each of Indicator 8 and Indicator 14? | Yes, the State currently runs both a sampling and census approach for Indicator 8 and a census approach for Indicator 14. |
| 7 | GIBSON | Administrative Records | Has the State previously utilized administrative records to personalize survey communications and analyze the characteristics of students and family members who have responded? | Yes, the State uses the survey cohort to analyze the characteristics of students and family members who have responded as required by Indicator 8 and 14. |
| 8 | GIBSON | Past Vendor Performance | Is the State satisfied with the prior vendors?? performance? | Yes, the State has been satisfied with the prior vendors and their performance. |
| 9 | PIEDRADATA | Indicator #8: Paper Surveys | Should estimates include cost of survey printing, kitting, mailing, and outgoing/return postage? | Yes, estimates should include cost of survey printing, kitting, mailing, and outgoing/return postage. |
| 10 | PIEDRADATA | Indicator #14: Survey Instrument | Is the latest version of the survey available for review? If not, how many questions will be included on the survey and are there any open-ended items? | Yes, the latest version of the Indicator 14 survey is available for review. It exactly follows the National Technical Assistance Center on Transiton: The Collaborative's guidance and only asks the required questions for SPP/APR reporting. There are both item selected questions and opened ended questions. The Indicator 14 survey is run through a cloud based platform managed by the State. |
| 11 | PIEDRADATA | Indicator #14: Annual Survey Window | Does NV have an annual projected survey data collection window for this indicator? | Yes, the Indicator 14 survey data collection window is June-September/October. |
| 12 | PIEDRADATA | Indicator #14: Reminder Letter | Does the current vendor distribute a pre-communication survey reminder letter? If so, is the letter mailed via USPS or sent electronically? | Yes, the current vendor distributes a pre-communication survey reminder letter. This letter is mailed via USPS. Survey participants also receive 3 electronic reminder notifications sent by the State's cloud-based platform and the vendor administers a series of reminder notification via text blasts. |
| 13 | PIEDRADATA | Indicator #14: Paper Format/Quantity | Was the survey offered in both paper and online/phone formats during the last administration window? What is the projected survey population size for 2025? | The Indicator 14 survey was only offered via the State's cloud-based platform. Participants engaged with the electronic survey directly via pass key or during phone interviews. The projected Indicator 14 survey population size for 2025 is approximately 4000. |
| 14 | PIEDRADATA | Indicator #14: Data | Will the survey distribution data set be provided in a single file? | Yes, the survey distribution data set is provided in a single file. |
| 15 | PIEDRADATA | General: NV Business License | Does vendor need to register as a state vendor before the contract is awarded or can it be completed afterward? | The vendor does not need to register as a state vendor until after the contract is awarded. |
| 16 | BID@PCGUS.COM | Budget | What is the overall budget for this RFP? | The overall budget for the current four-year RFP is $450,000.00 as indicated in the cost schedule. |
| 17 | BID@PCGUS.COM | Language/Translation | What languages are the surveys expected to be delivered in? Is the contractor selected to administer the survey expected to provide translation into each language? | The lanuguages that the surveys are expected to be delivered in include English and Spanish. Per the Nevada Department of Education Language Acces Plan, Spanish is the primary need (9.037% of total student population) and would be required while the next four Chinese (0.165%), Filipino (0.113%), Amharic (0.073%), and Tagalog (0.015%) are far less common and would be ideal but not required. |
| 18 | BID@PCGUS.COM | Surveys | Does NDOE anticipate any revisions or updates to the survey items currently being used? How does NDOE need to dissect the data collected through the surveys for use in SPP/APR or other agency noted processes? | Yes, NDOE anticipates revisions or updates to the survey items currently being used for Indicator 8, but not for Indicator 14. For the SPP/APR- NDOE will need the data dissected for response rate, non-response biased, response representativeness, demographic of data including age, grade, gender, race/ethnicity, and disability category. |
| 19 | KENNYGUINN | Timeline -- total length of project. | Was wondering if you might be able to share the anticipate timeline/total length of the project? | Yes, the anticipate timeline/total length of the current RFP is four years. The State is required to report on both Indicator 8 and Indicator 14 annually as part of the annual SPP/APR required by Individuals with Disabilities Education Act. |
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