Statement of Work for Audio Visual Contract in Building 9004

1. SCOPE OF WORK

The scope of this project includes the design, installation, and integration of an audio-visual system in Building 9004. The system shall include audio and video conferencing capabilities, digital signage, and a control system for easy operation. The project shall also include training for designated staff members on the use and maintenance of the system.

2. SITE SURVEY

Due to the complexity of the existing system and the requirement to integrate new equipment, it is highly recommended that the contractor perform a site survey prior to submitting a bid proposal.

3. DESIGN

The audio-visual system will be engineered to meet the unique requirements of Building 9004. Its design will account for the dimensions and layout of the designated rooms, the system's intended applications, and a comprehensive plan for all equipment placement and cable routing. All programming involving the AV control system must be coordinated with the Government Project Manager during the design phase, and approved by the Government Project Manager prior to final programming. These requirements must provide a minimum of two weeks prior to the commencement of any on premise work.

4. EQUIPMENT

The audio-visual system shall include the following equipment:

Audio and video conferencing equipment

- Display monitors

- Projectors

- Speakers

- Camera(s)

- Control system

- Digital signage player and screens

- Cables and connectors

- Mounting hardware

- Switch, Keyboard, Video, Mouse (KVM)

- Signal Converts

- Audio amplifier

- (1) Elmo/MX-P2

5. EQUIPMENT REQUIREMTNS

a. Country of Origin: All supplied equipment must be compliant with the Trade Agreements Act (TAA). The contractor shall certify that no products are manufactured in prohibited countries, including China.

b. Prohibited Wireless Capabilities inside secure area and mass brief rooms: All Display monitors, Projectors, and Speakers are strictly forbidden from having any integrated Wireless (Wi-Fi), Bluetooth, or Near Field Communication (NFC) capabilities.

c. Government Approval for Displays inside secure area: The contractor must submit the proposed Make and Model of all TVs/Monitors to the government technical lead for written approval prior to procurement.

d. Camera Connection Standards: All video camera signals that cross the facility control line (FCL) must be transported via fiber-optic cable. The fiber signal must be converted to DisplayPort at the destination endpoint.

e. Audio Amplifier: An appropriately rated commercial-grade audio amplifier must be supplied to power all installed speakers.

f. All KVM switches provided under this SOW must be NIAP-Approved. To be considered compliant, the selected Make and Model must be listed on the NIAP Product Compliant List (PCL) at the time of procurement.

i. Each briefing room inside the secure area, and mission planning area shall be equipped with one (1) 8-port, NIAP-approved KVM switch.

1. To facilitate future maintenance and the addition of new connections, the KVM switch must be installed on a professional grade sliding rack shelf or hinged service panel. This installation must allow the KVM to be pulled forward or swung open, providing clear and unobstructed access to all rear ports and connections without requiring the disassembly of the podium/credenza itself.

ii. The contractor shall provide and install a single, integrated video distribution system for the secure mass briefing room. This system must be a NIAP- Approved, 8-input by 6-output Secure KVM Multiview Matrix and Video Selector.

This system must deliver the following integrated capabilities:

• Multiview Function: The system must be capable of simultaneously displaying multiple sources (e.g., four of the eight inputs) in various layouts across the designated operator monitors.

• Video Wall Function: The system shall be able to process a single source input and display it as one unified image seamlessly across a multi-monitor array (e.g., a 2x2 video wall).

• Matrix Switching Function: The system must allow for the flexible routing of any input source to any of the six display outputs independently.

• Document Camera: The contractor shall also provide one (1) Elmo MX-P2 document camera or a similar government-approved equivalent, fully integrated into the system.

iii. The contractor shall provide an 8 input x 4 display output NIAP-Approved Secure KVM Multiview Video Wall Controller for the non-secure area brief room. This single, integrated system must provide the following three core functions:

1. A Video Wall function to display any single source system seamlessly across all four monitors as one unified image.

g. The Security Office inside the secure area shall be equipped with four (4) 4-port, NIAP-approved KVM switch

h. Secure Area Mass Briefing Room Podium Configuration: Provide a 24” monitor to be mounted with a monitor arm install surface-mounted connection plate featuring, at a minimum of one DisplayPort output from the KVM to attach a monitor as well as.

i. Unsecure Mass Briefing Room Podium Configuration: install surface-mounted connection plate featuring, at a minimum of 2 DisplayPort output from the KVM to attach a monitor as well as.

j. All equipment furnished must not require additional licenses for use

Upon project completion, the contractor is required to furnish the customer with specific drawings and diagrams. These deliverables will include industry-standard functional line drawings for the Video Teleconferencing Systems, Program Video/Audio, Control Systems, and Dial Isolation.

6. INSTALLATION

The contractor shall install all equipment listed in Section 3.0 in a professional manner, adhering to all relevant industry standards and the specific requirements below:

- Mounting of displays, speakers, and cameras

- Connection of all equipment and cabling

- Configuration of the control system

- Calibration of audio and video equipment

- Testing and verification of the system

- Cable Management

7. Programing Control Panel

The touch screen control shall be programmed with functionality and ease of use as a priority. The system will be utilized by a variety of users requiring the programming interface to be easy to use, requiring minimal training, if any. The control system shall, at a minimum, control the following functions:

• Display Monitors On/Off

• Source Select and Destination Control

• Video Source select and Destination Control

• Camera Controls

• VTC Codecs Control

• Audio Conferencing Dial Up, Connect, Disconnect, Mute, and

• Volume Control

• Program Audio Level Control

• Multi Classification Control features

• System Wakeup / Shutdown Master Control

8. INTEGRATION

System integration is a critical component of this SOW. The contractor is solely responsible for ensuring end-to-end compatibility.

- Connection to the network

- Configuration of the control system to work with existing systems

- Testing and verification of the integrated system

9. TRAINING

The contractor shall provide systems training for up to five (5) individuals after the testing phase of the installation. Training shall include system startup and shut down, basic and advanced operation of all related systems and basic troubleshooting including trouble reporting procedures.

10. WORK REQUIREMENTS:

Work for this project shall be executed in the best and most workmanlike manner by qualified and efficient installers skilled in their trade. The contractor shall perform all operations in a manner that will result in a professional and expeditiously completed project. The work shall be in strict accordance with the prevailing industry standards and to manufacturers written specifications.

Installations which do not meet manufacturer’s specifications whenever found shall be the responsibility of the contractor to rectify at the contractor’s expense. Contractor shall provide all incidentals necessary to accomplish a complete and thorough installation. Contractor shall ensure all such incidentals do not visually or aesthetically detract from the finished pieces. All incidental hardware shall be installed in accordance with manufacturers’ recommendations. Work areas shall be maintained in a neat, clean, safe condition and shall, at a minimum, be cleaned with all waste and packing materials removed at the end of each shift. The Contractor shall collect all trash, debris, refuse, garbage, etc. generated and remove it from site at the end of each shift. Disposal of discarded materials is the Contractor’s responsibility and shall be by sanitary landfill or other approved methods, and shall conform to all local, state, and federal guidelines, criteria, and regulations. The contractor shall take precautions to prevent damage to government property. The contractor shall repair or replace damaged items at no additional cost to the government.

Contractor shall provide all protective materials necessary i.e. carts, moving blankets, taping, etc.

to ensure all items to be moved and building finished surfaces are well protected throughout the entire process.

11. PERIOD OF PERFORMANCE:

The Luke AFB Squad Ops 6 project must begin no later than 01 April 2026 such as the design process. Installation dates will be agreed upon at least 4 weeks in advance and final installation should occur NLT 30 May 2026 unless the government POC agrees upon a later date.

12. PLACE OF PERFORMANCE:

Installation of all furniture/materials will occur inside building 9004, Luke AFB, AZ. Building 9004 is a single-story building. Entrance will be coordinated with the Government Representatives at B9004. All work shall be completed with minimal disruption and within standard business hours outlined in item #9 of this Statement of Work.

13. SCHEDULE/MILESTONES:

Installation will be completed by adequate number of personnel to expediently finish the project and reduce amount of time impacting is closed to the population. The desired installation duration will not exceed 30 business days. All delays must be communicated with the government representative if expected. Installation will occur during the hours of 8AM to 5PM Monday through Friday, excluding Federal Holidays.

The following phasing plan will be used to ensure a smooth installation process while installation is happening concurrently with the Audio-Visual installers.

- Week 1: Secure Area

- Week 2: Common Area / Offices outside of Vault / Aircrew Flight Equipment, student rooms, and conference room.

- Week 3: Maintenance Offices, common areas, and maintenance conference room.

The above is not an all-inclusive phasing plan, but a starting point to ensure installers are not conflicted with additional furniture vendors in the building. Real-time deconfliction and coordination will prevail.

14. ACCEPTANCE CRITERIA:

The government shall inspect all work performed by the Contractor. Work performance shall be deemed satisfactory and acceptable to the government when the Government representative declares the project satisfactory. Contractor representatives are not authorized to leave the job site and consider the installation complete until a government representative has reviewed the installation for accuracy and signed the installation paperwork.

All signal converters must be explicitly tested and guaranteed by the contractor to be compatible with the entire KVM system.

The contractor must deliver a complete and accurate Final Equipment Inventory List. This list must be a digital spreadsheet detailing the Make, Model, and Serial Number for every piece of equipment, broken down by individual room placement

15. WARRANTY REPAIR RESPONSE TIME

Contractor shall respond by telephone to receive calls from the Government Project Manager for repair service within 4 hours of receipt of telephonic notification. Response time shall not include holidays or weekends unless prior approval is obtained from the CO. After responding to a service call for repair, if the contractor determines the repair is a major repair, then the Contractor shall submit a cost breakdown and estimated time frame for repair to the Government Project Manager for determination of feasibility of repair on that particular piece of equipment. All labor performed by the contractor shall be warrantied for a period of at least one

(1) year

16. OTHER REQUIREMENTS

Contractor shall provide the full names, birthdates, and driver’s license numbers of each installer associated with this installation as required for sponsorship onto Luke Air Force Base. Quantities and work time schedules of installation crews must be provided prior to the start of any work. Such information shall be submitted to the government representative two weeks prior to the start of work. Base access will be granted to those listed on the above-mentioned document on a daily basis.