308562-event.pdf

Awarded To: Summitt Forests, Inc

Awarded to Summitt Forests Inc for lowest responsive bid.

Asay Creek Cut and Pile

Open 9/18/2017 1:00 PM MST Type Invitation for Bid

Close 9/28/2017 2:00 PM MST Number AS18058 Currency US Dollar

Sealed Until 9/28/2017 2:00 PM MST

Contacts

Ann Schliep aschliep@utah.gov

Commodity Codes

Commodity Code Description

70111 Removal services for ornamental plants or bushes or trees including tree and shrub removal services and lop and scatter and chaining and harrow and bullhog

Description

Issuing Procurement Unit State of Utah Division of Purchasing Conducting Procurement Unit State of Utah Division of Wildlife Resources

INVITATION FOR BIDS

Asay Creek Riparian Treatment

SOLICITATION #AS18058

This Invitation for Bids "IFB" is issued in accordance with State of Utah Procurement Code and the Utah Administrative Code.

If any provision of this IFB conflicts with the Utah Procurement Code or the Utah Administrative Code, then Utah Procurement Code and then Utah Administrative Code will take precedence.

Purpose of this Solicitation

The purpose of this IFB is to enter into a contract with the lowest responsive and responsible bidder to provide: hazard fuel reduction by removing encroaching conifers up to 18 inches dbh and all Pinyon and Juniper (P-J) vegetation within the 33 acre Sawyer Point Riparian Treatment project area. This task order includes the Contractor to furnish labor, equipment, supervision, transportation, operating supplies and incidentals. Project area totals approximately 33 acres as identified on attached site map.

Closing date and time

The closing date and time for this sourcing event is 2:00 p.m. Mountain Time. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above.

Location and Description:

Location and Description: Work under this contract is located in the Asay creek area of Kane County approximately 6 miles east of Duck Creek Village, Utah. Elevation is approximately 8,000 feet within the project site. Slopes range from flat to 30% with the majority of the project being less than 10%. The treatment site consists of 1 unit and 1 section of road. The treatment

29 September 201729 September 2017 mailto:aschliep@utah.gov mailto:aschliep@utah.gov mailto:aschliep@utah.gov boundaries will not be flagged and must be located by GPS or Avenza maps or similar. The work location is shown on the general location and site maps.

Acreage: Approximately 33 acres: dependent upon budget constraints and bids.

Access to the site: Access onto the project site is provided by a combination of paved highways, county dirt surface roads and jeep trails. From highway 14 (approximately 3 miles west of Highway 89) turn North onto Forest Road 1709. Travel north approximately 3 miles to reach the project area. Four (4) wheel drive or high clearance vehicles are recommended in and around the project area. It will be the contractor’s responsibility to get the equipment to the work site.

SPECIFIC TASKS:

Work Limits: Only areas shown on the Project Map will be treated. The project areas are identified with GPS unit or Avenza maps or similar. It will be the contractor’s responsibility to provide a GPS that is capable of loading project areas from a computer. The Contractor shall immediately upon entering the project area, begin work, locate control points, section corners, and take such action to prevent their destruction.

Thinning:

• Method of removal is by chainsaw.

• Remove ALL conifers (18 inches tall up to 18 inches dbh) and all Pinyon Pine and Juniper from the entire treatment area with the exception of Ponderosa pine.

• Ponderosa pine and cottonwood trees (of any size) will not be cut.

• Stump heights should be 6 inches or less on the uphill side.

• Stumps will have no live limbs left attached to the cut stump if the tree is felled.

• If limbing a residual tree boles will have no live limbs attached larger than ¼ inch.

• Residual trees will be limbed flush to the bole to a height of 6 feet.

• Residual trees should remain standing and undamaged.

Hand Piling of Slash: Slash and boles will be hand piled to facilitate burning- this includes activity and natural material. All material with a minimum size of 1 inch diameter and 18 inches in length and greater shall be piled. Piles shall be:

• No closer than 50 feet to the stream.

• Tee-Pee –shaped. Taller than they are wide (minimum of 5 feet tall).

• Placed in open areas away from residual trees (out of the drip line) and not on top of logs or stumps. Have 12 inches clearance from any remaining logs or stumps.

• Placed a minimum of 20 feet away from snags.

• Free of dirt and trash.

• Have no logs or sticks extending from the piles more than 12 inches.

• Solid and compacted. Not hollow.

Other Requirements: The following areas shall be free from treatment slash and tree boles created by this project:

• Roadways and road edges; slash and tree boles will not be left within 10 feet of any road edge.

• Perennial streams for a distance of 15 feet.

• Cut and fill slopes.

• Ditches, rolling dips, water bars, and other water management features.

• Culverts for a distance of 15 feet.

• Improvements such as roads, established trails, telephone, power line, stock driveways, fences, established land corners, etc.

for a distance of 10 feet.

CONTRACTOR FURNISHED EQUIPMENT:

Equipment Requirements: Contractor will furnish Chainsaws that are free of leaks and have fully functioning spark arrestors.

Chainsaw operators shall be competent and fully qualified. Vehicles shall be washed with a high-pressure system before entering and exiting project lands. All soil and plant parts shall be removed to prevent the spread of noxious weeds in and out of the project area.

GOVERNMENT FURNISHED PROPERTY:

No Government property shall be furnished on this project.

This contract will result in one purchase order contract award to the lowest cost responsive and responsible bidder.

29 September 201729 September 2017

Length of the Contract

Must start ASAP and complete on or before December 15, 2017 - there will be no extensions on the completion date.

Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number

The State of Utah Division of Purchasing is the issuing procurement unit and State of Utah Division of Wildlife Resources is the conducting procurement unit for this IFB (referred to as “the State”). The reference number for this IFB is Solicitation #AS18058. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to the State relating to this IFB.

Additional Information:

Site Visits:

There are no formal scheduled site visits for this project

It is strongly recommended that each potential bidder ensure that he/she has a complete understanding of the requirements of this project. Bidders are urged to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Shape Files:

Maps are attached in the Buyer Attachments section. If you need additional maps/files, please specify type in the Q&A section.

Under no circumstances shall the shape/KML files by considered part of the contractual document. They will be provided for informational purposes only. Any .pdf files provided in this bid document, and the actual physical site location shall govern any contractual interpretation or dispute related to this project.

Bidders are prohibited from communications regarding this IFB with the conducting procurement unit staff, evaluation committee members, or other associated individuals EXCEPT the State of Utah Division of Purchasing procurement officer overseeing this IFB.

Wherever in this IFB an item is defined by using a trade name, brand name, or a manufacturer and/or model number, it is intended that the words, “or equivalent” apply; and invites the submission of equivalent products by the Bidders.

Bidders may be required to submit product samples to assist the chief procurement officer or head of a procurement unit with independent procurement authority in evaluating whether a procurement item meets the specifications and other requirements set forth in the invitation to bid. Product samples must be furnished free of charge unless otherwise stated in the invitation for bids, and if not destroyed by testing, will upon written request within any deadline stated in the invitation for bids, be returned at the bidder's expense. Samples must be labeled or otherwise identified as specified in the invitation for bids by the procurement unit.

Evaluation of Bids

Each bid received shall be evaluated for responsiveness in as outlined in the Utah Procurement Code. This IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the prerequisites and questions sections of this IFB. Any bid that does not comply with the prerequisite and questions sections will be deemed non-responsive and will be rejected.

Multiple or alternate bids will not be accepted, unless otherwise specifically required or allowed in the invitation for bids. If a bidder submits multiple or alternate bids that are not requested in this IFB, the chief procurement officer or head of a procurement unit with independent procurement authority will only accept the bidder's primary bid and will not accept any other bids constituting multiple or alternate bids.

Any exceptions to the content of this IFB, including the prerequisites, must be protested in writing to the Division of Purchasing prior to the closing date.

To be responsive and responsible Bidders must review and respond to the following sections of this IFB: Prerequisites, Buyer Attachments, Questions, and Items.

• The Prerequisites Section contains the objective criteria that will be used to evaluate the bids, including the mandatory minimum requirements and general requirements that Bidders must certify that they have read, understand, and agree to in order to submit a bid.

• The Buyer Attachments Section contains the required State of Utah Terms and Conditions of the IFB, which are non-negotiable, and other documents required for this IFB.

• The Questions Section contains the questions that Bidders are required to answer in order to submit a bid.

• The Items Section contains the detailed description of the procurement items being sought and allows the Bidders to provide their bids.

Bidders must review each section of this IFB carefully.

Required to View Event

Prerequisites Required to Enter Bid

1. Bidders are encouraged to review this IFB prior to the deadline to submit a bid, even if a bid has been submitted, in case an addendum has been issued by the issuing procurement unit.

2. All questions must be submitted through SciQuest during the Question and Answer period.

3. A Bidder must guarantee its pricing for the period described in this IFB.

4. Bidders must accept the Rangeland Standard Terms and Conditions that have been attached to this IFB.

See Buyer Attachments Section.

5. The proposed Scope of Work has been attached to this IFB - Attachment B. See Buyer Attachments section.

6. Any Bidder requesting that part of its bid be protected shall include with the bid a Claim of Business Confidentiality. See Questions Section for uploading a Claim of Business Confidentiality form.

7.

The mandatory minimum requirements are the objective criteria in which the conducting procurement unit will evaluate bids. Bidders must upload a document which provides a point by point response to the mandatory minimums listed in this prerequisite.

8. The issuing procurement unit may not accept a bid after the time for submission of a bid has expired.

9. Bids must be submitted electronically, through SciQuest.

10. The cost for this IFB will be evaluated as described in this prerequisite.

11. Bids will be opened publicly in accordance with Utah Code 63G-6a-604.

Buyer Attachments

1. Attachment A Rangeland Terms and Conditions

2. Claim of Business Confidentiality Form

3. Performance evaluation document--- FOR REFERENCE USE ONLY.

4. Changing your Time Zone

5. Attachment B: Scope of Work

6. Attachment D: References

7. Attachment C: Map

8. Maps

Questions Required Questions

1. Acceptance of Prerequisites

1.1.

Do you agree to the Rangeland Standard Terms and Conditions that have been attached to this IFB?

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1.2.

Does your firm assert a claim of business confidentiality for any of the following information submitted in response to this solicitation? If yes please attach the following business confidentiality claim as part of your bid. In addition, please attach a redacted copy of any document that contains confidential information.

1.3.

Bidder acknowledges it has read the Attachment B Scope of Work and understands its obligations and responsibilities contained therein, which must be met if awarded a contract.

By submitting a bid, Bidder certifies that it can meet or exceed all of the requirements in the Attachment B.

Failure to meet the required obligations and responsibilities, if awarded a contract, may result in bidder being non-responsible and the contract may be canceled.

1.4.

Is Bidder presently or has Bidder ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department or agency, whether international, national, state, or local? If yes, Bidder must provide a statement regarding its debarment or suspension.

1.5.

Is Bidder an employee of the State of Utah?

If yes, then Bidder must submit an external employment form signed by Bidder's manager at the State of Utah.

1.6.

Bidder acknowledges that it must acquire and maintain all applicable federal, state, and local licenses before the contract is entered into. Licenses must be maintained throughout the entire contract period. Persons doing business as an Individual, Association, Partnership, Corporation, or otherwise shall be registered with the Utah State Division of Corporations and Commercial Code.

NOTE: Forms and information on registration may be obtained by calling

(801) 530-4849 or toll free at 877-526-3994, or by accessing:

www.commerce.utah.

gov.

1.7.

Bidder acknowledges that it has uploaded a document providing a point-by-point response to the mandatory minimum requirements prerequisite and any other prerequisite that required a document to be uploaded.

1.8.

Does Bidder have an outstanding tax lien in the State of Utah?

2. Vendor Information

2.1.

Please provide your firm's legal company name.

2.2.

Please provide your federal tax identification number?

(If the vendor is sole proprietor please do not provide your social security number.)

2.3.

Please provide your firm's contact information for this contract, including the name, phone number, and email address of your firm's authorized representative.

2.4.

Please provide your ordering address and the remit to address.

Please clearly identify each address.

2.5.

Please provide your firm's State of Utah Sales Tax ID Number.

2.6. Identify your firm's type of business.

Product Line Items Product Line Items

There are no Items added to this event.

Service Line Items Service Line Items

# Item Name, Commodity Code, Description Allow Alternates Qty. UOM Requested Service Delivery

S1 Asay Creek Cut and Pile 33 AC - Acre

Cut and Pile services according to Attachment B: Scope of Work