2018-03-13 ZUA AHU Refurb and Dehumid_100% Specs.pdf

ATO-WSA-ENGINEERING SERVICES

ENROUTE/FSS ENGINEERING CENTER IN LA

FINAL DESIGN REVIEW

SPECIFICATIONS

JCN 1303391 & 900811

REFURBISHMENT OF AHU-2, AHU-3 AND DEHUMIDIFICATION

OF THE BASEMENT PROJECT

GUAM CERAP (ZUA)

March 16, 2018

Prepared by:

William Castro, PE Project Mechanical Engineer

AJW-2W12C

GUAM CERAP (ZUA) MARCH 16, 2018

REFURB. OF AHU-2&3 AND DEHUMIDIFICATION FINAL DESIGN SUBMITTAL

BARRIGADA, GUAM

TABLE OF CONTENTS 00 01 10 - 1

DOCUMENT 00 01 10 – TABLE OF CONTENTS

DIVISION

SECTION TITLE

DIVISION 01 - GENERAL REQUIREMENTS

01 11 00 SUMMARY OF WORK

01 14 00 WORK RESTRICTIONS

01 25 00 SUBSTITUTION PROCEDURES

01 31 00 PROJECT MANAGEMENT AND COORDINATION

01 33 00 SUBMITTAL PROCEDURES

01 35 26 SAFETY REQUIREMENTS

01 45 00 QUALITY CONTROL

01 50 00 TEMPORARY FACILITIES AND CONTROLS

01 61 00 COMMON PRODUCT REQUIREMENTS

01 66 00 PRODUCT STORAGE AND HANDLING REQUIREMENTS

01 73 00 EXECUTION

01 74 19 CONSTRUCTION WASTE MANAGEMENT

01 74 23 FINAL CLEANING

01 77 00 CLOSEOUT PROCEDURES

01 78 23 OPERATION AND MAINTENANCE DATA

01 78 39 PROJECT RECORD DOCUMENTS

01 79 00 DEMONSTRATION AND TRAINING

DIVISION 09 - FINISHES

09 01 90.52 MAINTENANCE REPAINTING

DIVISION 23 - HEATING VENTILATING AND AIR CONDITIONING

23 05 13 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

23 05 19 METERS AND GAGES FOR HVAC PIPING

23 05 23 GENERAL-DUTY VALVES FOR HVAC PIPING

23 05 53 IDENTIFICATION FOR HVAC PIPING AND EQUIPMENT

23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC

23 07 13 DUCT INSULATION

23 07 19 23 09 23.11

HVAC PIPING INSULATION

CONTROL VALVES

23 09 23.12 CONTROL DAMPERS

23 21 13 HYDRONIC PIPING

23 31 13 METAL DUCTS

23 33 00 AIR DUCT ACCESSORIES

23 73 13 23 82 19

MODULAR INDOOR CENTRAL-STATION AIR-HANDLING UNITS

FAN COIL UNITS

DIVISION 26 – ELECTRICAL

26 05 00 COMMON WORK RESULTS FOR ELECTRICAL

26 05 19 LOW VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

END OF TABLE OF CONTENTS

SUMMARY OF WORK 01 11 00 - 1

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 – GENERAL

1.1 SCOPE OF WORK: These Contract Documents cover the requirements of the Federal Aviation Administration (FAA), Western Pacific Region hereinafter referred to as the Government, for the refurbishment AHU-2, AHU-3 and the dehumidification of the basement room B100. The intent of this project will be to refurbish two air handler units (AHUs) and selective portions of associated ductwork, fittings and other accessories. This project will also include the addition of a hydronic fan coil unit and restoration of room B100, B101 and B115.

The work is at a critical facility that must remain operational 24 hours a day 7 days a week.

The Contractor must not interfere with or disrupt air traffic operations. The work shall not discharge static electricity, damage, or interfere with other equipment at the facility, and shall not compromise security.

1.2 SUMMARY OF WORK: The primary work of this contract includes the refurbishment of AHU-2 and AHU-3. As part of the refurbishment process, the fan, shaft, bearings, motor and other components as listed in the design drawings shall be replaced and the entire unit(s) cleaned inside and out before being return to operational status. The chilled water modulating control valve, portions of piping and other pipe accessories as listed in the design drawings will also be replaced. Associated ductwork as shown in the design drawings will also be replaced.

A hydronic fan coil will be installed to dehumidify the basement as well as restorative cleaning/finishing/painting in rooms B100, B101 and B115.

During the refurbishment of AHU-2 and AHU-3, the space served by AHU-2 and AHU-3 will need temporary cooling, the contractor shall provide a temporary AC unit, temporary power and air distribution submittal to the COR for approval. The cut over from AHU-2/3 to the temporary AC unit shall occur during a time that is most advantages to the facility, which may include at night.

All areas of the facility will remain occupied and functional throughout the project.

This summary does not cover all aspects of the work. See other specification sections and the drawings for more detailed information.

1.3 INTENT OF CONTRACT DOCUMENTS

A. These Contract Documents (specifications and drawings) indicate the work to be performed for the project. All material, labor, equipment, tools, layout, and supervision must be furnished by the Contractor to complete the work and provide complete operating systems. The Contractor is responsible for the supervision, health and safety, inspection, and quality control of its own work, workers, work areas, and lower tiered subcontractors. Work shall be performed to ICC, NFPA, FAA codes/standards, local codes/standards and manufacturers’ recommendations. All work performed and all materials and equipment used will be subject to approval by the Contracting Officer. This must include, but not be limited to, construction, testing, inspection, scheduling, reporting, and submittals.

SUMMARY OF WORK 01 11 00 - 2

B. Titles: Titles to divisions and sections of the specifications and notes and titles on drawings referring to subcontractors, division of work by trade, or type of work are used for convenience and do not imply any separate contractual arrangements of work assignments. Such separations into titles, divisions, sections, or notes should not be construed to establish limits between the Contractor and its subcontractors.

C. Reference to known standards within the Contract Documents means the latest edition in effect on the date of solicitation, unless specified otherwise.

D. Where Contract Documents refer to “Related Work in Other Sections” or “Related Requirements”, the Contractor should not consider the list of specification divisions/sections to be all-inclusive. These lists are provided as a convenience for cross-reference and coordination.

E. Order of Preference: Generally, the written word takes precedence over the drawings. Figures marked on drawings should be followed in preference to scale measurements. Large scale drawings should govern small scale drawings. The Contractor should not use dimensions scaled from the drawings. All dimensions shown on the drawings must be verified by the Contractor by actual measurements in the field. Any discrepancy between the drawings and specifications and the existing conditions must be referred to the Contracting Officer for resolution before any work affected is performed. The Contractor must compare all drawings and verify the figures before laying out the work and will be responsible for any errors which might have avoided thereby.

1.4 CONTRACT DOCUMENTS

A. Copies of Specifications and Drawings: Two (2) hard copy sets and one (1) electronic set of the Contract Documents will be furnished to the Contractor without charge, with the exception of applicable publications incorporated into the technical specifications by reference.

B. Specification and Drawing Review: The Contractor is responsible for complete knowledge and understanding of the Contract Documents throughout the life of the Contract. The Contractor must check the Contract Documents immediately upon their receipt and promptly notify the Contracting Officer of any discrepancies.

C. Contracting Officer: The Contracting Officer (CO) is the person designated to act on behalf of the Government in the performance of this contract. The Contracting Officer's Representative (COR) is the Contracting Officer’s authorized representative. The COR is the point of contact for all work on site between the Contractor and Government. The Contractor will coordinate all work through the COR, or will keep the COR informed when dealing directly with the Contracting Officer, and the Government will coordinate through the COR to the Contractor, except in case of urgency or emergency.

1.5 MEASUREMENT AND PAYMENT

A. The contract price constitutes full compensation for furnishing all plant, labor, materials, appurtenances, and incidentals, and performing all operations necessary to construct and complete the items in accordance with these Contract Documents performed by the Contractor.

Payment for each item will be considered as full compensation, notwithstanding that all

SUMMARY OF WORK 01 11 00 - 3

features may not be mentioned herein. No separate payment will be made for the work, services, or operations required by the Contractor, as specified in Division 1 General Requirements, to complete the project in accordance with these specifications; all costs thereof will be considered as incidental to the work.

1.6 CORRESPONDENCE: All correspondence must be addressed and delivered electronically to the Contracting Officer and the COR, and must be serially numbered commencing with number one (1), with no numbers missing or duplicated. All files/documents must be legible.

Enclosures attached or transmitted with the correspondence must also be furnished electronically with copy to the COR. Each serial correspondence must include the contract number and project name and must have only one subject. The Contractor must create and maintain a serial letter log that shows the serial letter number, date, topic, and disposition if applicable. The Contractor must submit the updated serial letter log monthly.

PARTS 2 – PRODUCTS (Not used)

PARTS 3 – EXECUTION (Not used)

END OF SECTION 01 11 00

REFURB. OF AHU-3&3 AND DEHUMIDIFICATION FINAL DESIGN SUBMITTAL

WORK RESTRICTIONS 01 14 00 - 1

SECTION 01 14 00 – WORK RESTRICTIONS

PART 1 - CONDUCT OF WORK

1.1 COORDINATION AND ACCESS TO SITE

A. The work is at a critical facility which must remain operational 24 hours a day 7 days a week.

The Contractor must not interfere with or disrupt air traffic operations. The work shall not discharge static electricity, damage, or interfere with other equipment at the facility, and security shall not be compromised.

B. General Area Requirements: The Contractor must confine operations, activities, storage of materials, and employee parking within the project boundaries and the approved staging and loading/unloading areas. Any additional space the Contractor deems necessary must be submitted to the COR for review and approval, or be obtained off site, at no additional cost to the Government.

C. Security Requirements: This project is on a restricted entry site and no compromise of the security system in any nature or of any duration may be made without prior approval of the Contracting Officer. Generally, such compromises, when approved, will be less than 24 hours in duration.

D. Facility Access Badges: Contractor personnel shall be subject to a security investigation by the FAA and shall obtain FAA Identification Media Badge prior to start of on-site work.

Contractor shall return all badges to the FAA prior to final acceptance.

1. After award the Contractor shall provide the Contracting Officer with a list of contractor personnel who shall request FAA Identification Media Badge. The list shall be kept current during the entire duration of the project. The Contractor shall designate a representative to be the POC for inputting employee information into the Vendor Applicant Process (VAP). The Contractor shall request from the Contracting Officer all necessary forms, including FD 258 Fingerprint Card, 1681 Application, OF 306, and I-9. The Contracting Officer shall provide instruction for submitting forms.

2. Security Badge Process: Badging is a two stage process. The initial phase includes VAP entry and background check conducted by FAA security. Notification shall be provided by FAA Security of “Interim Suitability”. At that time, contractor employees will be notified to make an appointment at a FAA PIV Center. A FAA PIV Center is located on the grounds of the Combined/Center Radar Approach Center. Alternate locations for PIV Centers can be provided upon request. The badging process takes approximately 30 days to complete. The timeframe varies based on filling out the forms timely and correctly, and scheduling appointments at the PIV Center promptly, etc.

3. Types of FAA Identification Media Badge. FAA Identification Media consist of a Contractor PIV Badge and Contractor Yellow Badge. Contractor PIV Badge allows the contractor access to the grounds and work site and escort authorized visitors at the work site.

Contractor Yellow Badge allows the individual employee access to the grounds and work site.

The FAA reserves the right to limit the number of PIV Badges issued.

WORK RESTRICTIONS 01 14 00 - 2

4. Visitor Access: A visitor is defined as any employee who does not have a FAA Identification Media Badge. A minimum of 2 work day notification to the COR is required for admittance to the FAA facility. Contractor personnel with a “PIV badge” shall escort the visitor at all times while on site. FAA employees will not escort contractor employees except when it is coordinated and approved by the COR. Visitor access for the employee shall be renewed daily by the contractor. Visitor access is limited to single visit short duration employees.

E. Some areas in the facility are classified as controlled areas that require government escort of Contractor’s personnel. Contractor’s personnel must not violate any security regulations pertaining to the facility. The Contracting Officer has the authority to remove anyone from the site, including anyone who is determined to be a security risk. This authority extends to the entire complex, not just the buildings.

F. Facility Security Requirements:

1. Current procedures at FAA facilities include the “right to search”. Access to the site constitutes consent to search. If in the judgement of the FAA Security Guard a cause to search a vehicle or the person of personnel exists, such search will be made.

2. Contractor’s personnel shall not violate any security regulations pertaining to the CERAP facility. Violators may be removed from the premises with the right to re-enter revocable.

3. All persons entering or delivering to this federal facility must have valid government issued identification.

Valid issued government identification is:

a) ID issued by the federal, state, county, or city government or by the military.

b) Must have the person’s legal name.

c) Must have a unique ID number.

d) Must have an expiration date.

e) Must have a picture of the individual.

f) Must have the name of the agency issuing it.

(examples: state issued driver’s license or IDs, passports, or military ID.)

4. Persons entering on to federal property (including visitor parking lot) are prohibited from having on their person or in their vehicle:

a) Guns

b) Knives with blades over 3 inches except for valid tools.

c) Projection devices, bow and arrows, paint ball weapons, blow guns, etc…

d) Clubs, batons, collapsible batons, or saps.

e) Stun guns or tazers.

f) Chemical agents, mace, or pepper sprays.

g) Martial arts weapons of any kind.

h) Weapons of any kind.

i) Alcohol

j) Illegal drugs

WORK RESTRICTIONS 01 14 00 - 3

k) Animals with the exception of a verified service animal

l) Family members, friends, children, minors, anyone not authorized on the FAA visitor list.

G. Contractor Deliveries: The Contractor must provide an individual, submitted to and approved by the COR, who will be responsible for arranging site access for periodic or unscheduled Contractor deliveries. This individual must coordinate with the COR and facility security personnel, prior to the delivery, for site access of the delivery vehicle. Facility security personnel must be provided, at a minimum, with the name of the vendor, the driver’s name, and the purpose for site access. Delivery vehicles arriving at the gate without prior notice and acceptance will be denied access. Delivery vehicles shall only contain items being delivered to FAA; if vehicles contain deliveries for recipients other than FAA, the vehicle will not be allowed on site. The Contractor assumes complete liability for the actions of delivery personnel and vehicles while on site.

H. Work hours: Normal work hours are 7:30 a.m. to 4:00 p.m., Monday through Friday. No work will be performed outside these hours without prior approval of the COR. If the Contractor intends to work other than normal work hours, the Contractor must notify the COR at least 24 hours in advance, or 48 hours prior to night, weekend, or holiday work. The Contractor shall notify the FAA if personnel will not report to the job site on a normal work day so that the COR and FAA staff can plan accordingly.

I. FAA Maintenance Moratoriums: Unless allowed otherwise by the FAA, no work shall be scheduled or take place during the week of and weekends preceding and following the Thanksgiving, Christmas, and New Year’s holidays. Only emergency work to restore critical services to the Facility will be considered and a moratorium waiver must be submitted and approved. The moratorium period will not be counted against the contract construction duration of the project. Verify exact dates with COR and include moratorium dates in Contractor’s Construction Schedule.

J. The Contractor’s foreman or superintendent, or another responsible individual temporarily assigned to act as the foreman or superintendent, must be present on site at all times whenever work is being done, even if the only work being performed is by a subcontractor or is a delivery.

K. Contractor's use of premises: The Contractor must allow the Government complete access to all portions of the work site at any time.

L. Staging and parking: No parking or material storage will be allowed within 20 feet of any exterior fence. The Contractor’s staging area is limited to the area designated by the COR.

This will be reviewed and agreed on prior to site mobilization. The Contractor is responsible for providing temporary security fencing of their staging area if desired. See Section 01 50 00, “Temporary Facilities and Controls.”

M. Vehicle engines of parked vehicles must not be left idling near air intakes for longer than ten minutes for gasoline engines or two minutes for diesel engines.

WORK RESTRICTIONS 01 14 00 - 4

N. Special Tool Restrictions: Powder-driven fasteners, tools, and devices are not allowed on facility property. Not including vehicle engines, fuel (including natural gas, propane, gasoline, or diesel) powered tools and devices are only allowed with prior approval and scheduling with the COR. At least 48-hours’ notice must be given prior to any proposed use of fuel-powered tools or devices. This restriction includes fuel-powered pumps, generators, welders, and air compressors, including those mounted on vehicles but with their own engines.

O. Outages: The Contractor must request in writing and coordinate any mechanical, electrical or similar outage at least three working days in advance with the COR. Outages must be kept to a minimum. Outages could require the Contractor to work during other than normal hours at no additional cost to the Government.

Only the FAA will turn off, lock out, and tag out systems, not the Contractor, including facility equipment, valves, and breakers. The FAA will lock out and tag out systems, and the Contractor may add their lock out and tag out on top of the FAA’s. The Contractor shall positively verify de-energization before working on individual systems.

P. The Contractor must provide safety cones, barricades, and flag off exclusion areas, such as overhead work or around openings. Refer to Sections 01 35 26 Safety Requirements, and 01 45 00 Quality Control.

Q. Testing: The Contractor must notify the COR in writing at least three working days in advance of any testing.

R. In addition, any work involving jackhammering, cutting, sanding, sawing, grinding, drilling, and/or general demolition of concrete or masonry material will generate dust that may contain silica which is harmful when inhaled. These types of activities should be performed wet, when possible, with a localized water misting system, or with the use of local exhaust ventilation (LEV). Ventilation can be achieved with either a portable local exhaust unit, or with tools fitted with a vacuum dust collection (VDC) system. The use of fans for circulation of general room air should be avoided as well as the use of compressed air to clean clothing, tools, or work material. Appropriate eye and respiratory protection should also be considered to prevent exposure.

1.2 SUPPLEMENTARY REQUIREMENTS

A. Damage to the Site: Damage caused by the Contractor's activities to existing facility paving, lawns, curbs, sidewalks, utilities, or buildings must be repaired or replaced by the Contractor.

After the Notice to Proceed and prior to the start of construction, the Contractor and COR must conduct joint inspections of the existing areas affected by the construction. Existing site damage/defects in these areas must be noted by the Contractor in writing and photographed and will be used as the basis for determination of any damages caused by the Contractor's operations.

WORK RESTRICTIONS 01 14 00 - 5

B. Photography Permit: Photography is allowed on site only by permit from the facility, as obtained by the COR. Photographs are generally restricted to documenting the work and progress and should not show any FAA employees or employees’ automobile/vehicle license plates. Photographs from the facility are for official Government use only and cannot be used on Contractor promotional material or without the expressed written consent from the FAA.

C. The following items are strictly prohibited at the facility:

1. Any unsafe act.

2. Explosives.

3. Guns or weapons.

4. Pets or animals.

5. Blocking facility driveways or entrances (see drawings).

6. Allowing fumes or odors from the work to enter the facility (see Article 1.2.F. below).

7. Working on energized electrical circuits.

8. Fires or burning.

9. Use of forklifts, manlifts, loaders or other self-propelled equipment unless equipped with a fire extinguisher.

10. Dripping or leaking vehicles or equipment.

11. Refueling of vehicles or equipment while hot.

12. Bringing any material of health, safety or environmental concern on site without Safety Data Sheets (SDS) being readily available on the work site, and without spill containment materials in place and ready to catch spills, including while fueling or servicing vehicles or equipment.

13. Open flame, torching, or other welding without a fire watch, fire extinguisher and hot-work permit issued from the COR.

14. Performing any work on site without properly providing warning signs, safety cones, barricades and flagging off exclusion areas, such as for overhead work or around openings.

15. Performing any work on site without proper personal protective clothing and equipment, such as hard hats, safety glasses, hearing protection, high visibility vests, gloves, protective boots, et cetera.

16. Performing any work on electrical or mechanical systems before positively verifying that the facility has de-energized and locked it out.

WORK RESTRICTIONS 01 14 00 - 6

17. Use of any tools or equipment without proper inspection before use, including at least daily inspections of equipment.

18. Use of any tools, equipment, or vehicles unless trained, experienced, and certified (if applicable), and authorized by the Contractor, including to operate manlifts or forklifts.

19. Use of any electrical equipment or extension cords in wet conditions or if not in good condition, properly maintained, grounded, and with ground fault circuit interruption (GFCI) protection.

20. Working in an area unless there is at least one 2-A:20-B:C minimum portable fire extinguisher in plain sight and within 50 feet of the work.

21. Working in an area if there is a risk of fire blocking the exit unless a second means of escape is provided in case of emergency.

22. Smoking except in designated areas that have safe receptacles for smoking materials, and that are located more than 50 feet from building entrances.

D. Prevention of Transference of Construction Noise, Dust and Odors: All areas outside the project work areas in the facility will remain occupied and operational (24 hours a day 7 days a week) throughout the entire period of performance of construction. The Contractor is to establish, to the satisfaction of the COR, and maintain provisions to prevent the transference of construction noise, dust and odors from construction areas and activities to the occupied areas of the facility. Such provisions ought to include sealing of existing and new openings in walls, floors and ceilings within the work areas, negative air system, et cetera. The Contractor is to submit to the COR for FAA review and approval proposed methodology for preventing transference.

E. Contractor’s Responsibility for Testing: All testing identified in these documents and/or otherwise required for implementation and completion of the project is the responsibility of the Contractor at no additional cost to the Government.

F. Controls: The existing controls on this project are to be re-utilized. Take precautions not to damage the existing controls during the commencement of work.

G. Salvage Items: Existing fire protection system air compressors, existing DDC Controllers, and other items designated on the drawings to be removed and not incorporated back into the work are to be protected and turned over to the COR.

1.3 SUBMITTALS

A. Contractor employee list for facility access.

B. Existing site damage/defects report.

C. Methodology for preventing construction noise, dust and odors from transferring for work areas to occupied areas of the facility.

WORK RESTRICTIONS 01 14 00 - 7

PART 2 - PRODUCTS (Not used)

PART 3 - EXECUTION (Not used)

END OF SECTION 01 14 00

SUBSTITUTION PROCEDURES 01 25 00 - 1

SECTION 01 25 00 – SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SECTION INCLUDES

A. Contractor's option in selection of products

B. Request for substitution of products

1.2 OPTIONS

A. Products specified by reference standards or by description only: Any product meeting those standards as approved by the COR.

B. Products specified by naming one or more manufacturers with a provision for substitutions:

Provide submittal for substitute material as outlined in this Section.

C. Submittals Format: Unless noted otherwise, all submittals are to be provided to the FAA in electronic format. Also, hard copies of O&M manuals are to be provided; see Section 01 78 23, “Operation and Maintenance Data.”

PART 2 - PRODUCTS

2.1 PRODUCTS

A. In general, manufacturer’s names, brand names, or model numbers may be specified for items as a basis of design a schedule, detail or in a list of approved products. This is not meant to be proprietary and the words "or equal" are implied if not expressly stated after every manufacturer's name, brand name, or model number stated in the Specifications. Where manufacturer's names, brand names, or model numbers are specified for items, they set a standard for quality, function, and performance. Products of other manufacturers are not automatically precluded provided they are:

1. Equal or superior in construction, efficiency, utility, or function to the product(s) specified.

2. Of a similar profile, shape, size, style, and configuration and can be incorporated into the Work in the space allocated in a reasonable manner reflective of good design and engineering practices.

3. Accepted by the Engineer of Record, Contracting Officer (CO) and Contracting Officer’s Representative (COR), in writing, as meeting the specified criteria and fit (both physical and functional) within the project. Certain product’s manufacturer warranties may also require other related products be produced by the same manufacturer, or by a manufacturer approved by the product’s manufacturer.

4. Submitted for approval as a substitution.

SUBSTITUTION PROCEDURES 01 25 00 - 2

B. The Contractor's submittal for approval of material or products of higher quality than that specified will not obligate the Government to pay any additional costs that may be associated with furnishing and installing the substitute material. The Contractor must, in such transmittals, state that there will be no additional costs borne by the Government as a result of the substitution.

C. The Contractor, when submitting for approval of materials which are other than that cited in the Contract Documents, must submit the necessary scale drawings, product data, and performance and test data of both the materials specified and the proposed substitution materials, so that a proper evaluation of the substitution request may be made, including illustrating how the proposed substitution fits within the allocated space in a reasonable manner reflective of good design and engineering practices.

D. The contractor bears all responsibility for the adjustment of affected drawings as a result of any FAA-approved material or equipment 'as equal' substitutions by the contractor and the costs to execute incidental work arising from the substitution to complete FAA design intent. This will include any necessary adjustments of connections, piping or wiring, equipment pad resizing, finishing of exposed areas as a result of the substitution, the need to coordinate with the function and compatibility of other equipment for the full intended function of all individual pieces towards the desired design functional goal, and any other newly required incidental work or changes to the provided design in accordance with this Section 01 25 00, "Substitution Procedures."

END OF SECTION 01 25 00

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 1

SECTION 01 31 00 - PROJECT MANAGEMENT AND COORDINATION

PART 1 – GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Submittals and Coordination Drawings.

4. Schedule of Values.

5. Administrative and supervisory personnel.

6. Project meetings.

1.2 COORDINATION

A. Coordination: Coordinate construction operations included in various Sections of the

Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Contracting Officer’s Representative (COR) and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Installation and removal of temporary facilities and controls.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Preinstallation conferences.

6. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 2

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work.

2. Comply with Section 01 74 19 with regard to construction waste management and disposal.

1.3 SUBMITTALS

A. Coordination Drawings: Prepare and submit for review and approval by the COR Coordination

Drawings to illustrate maximum utilization of space for efficient installation of different components or where coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Refer to the individual specification sections for specific Coordination and/or Shop

Drawing requirements.

B. Staff Names: Within 15 days of starting construction operations, submit a list of principal staff assignments, including superintendent and other personnel in attendance at Project site. Identify individuals and their duties and responsibilities; list addresses and telephone numbers, including office and mobile telephone numbers. Provide names, addresses, and telephone numbers of individuals assigned as alternates in the absence of individuals assigned to Project.

1.5 ON-SITE PERSONNEL

A. Whenever work is performed on site, the Contractor must have a company-designated superintendent/foreman, Quality Control (QC) Officer, at least one worker with current CPR and First Aid certifications, and at least one Contractor telephone for emergency use. For this job, the superintendent, forman and QC Officer positions can be held by one or more qualified workers, as designated by the Contractor’s management. Each position should have a designated alternate in case the primary person is not available.

The superintendent/foreman, and QC Officer must have at least three years of experience in the type of work being performed and each must be designated by the Contractor’s management as being a qualified, competent person in their assignment.

B. All workers, including subcontractors, except for brief occasional visitors, such as delivery drivers who shall be escorted by the Contractor, must read, understand, and sign-off on the Contractor’s Safety Plan before working on site.

1.6 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site, unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify COR of scheduled meeting dates and times.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 3

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including COR even if he/she did not attend the meeting, within 3 days of the meeting.

B. Preconstruction Conference. Attend a preconstruction conference before starting construction, at a time convenient to Contracting Officer and Contractor but no later than 10 days prior to the start of construction. The conference will be held at Project site or another convenient location.

The Contracting Officer will conduct the meeting to review responsibilities and personnel assignments.

1. Attendees: Authorized representatives of FAA, Contractor, and its superintendent; major subcontractors and other concerned parties shall attend the conference. The Contractor will submit their list of attendees, including subcontractors (if applicable), five days before the meeting in accordance with Section 01 14 00. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: The Contracting Officer will distribute the agenda and discuss items of significance that could affect progress, including the following:

a. Tentative construction schedule.

b. Safety and Health Checklist items (Obtain proper form from COR for Reporting).

c. Phasing.

d. Critical work sequencing.

e. Designation of responsible personnel.

f. Procedures for processing field decisions and Change Orders.

g. Procedures for processing Applications for Payment.

h. Distribution of the Contract Documents.

i. Submittal procedures.

j. Preparation of Record Documents.

k. Use of the premises.

l. Badging and access.

m. Responsibility for temporary facilities and controls.

n. Parking availability.

o. Office, work, and storage areas.

p. Equipment deliveries and priorities.

q. First aid.

r. Security.

s. Progress cleaning.

t. Working hours.

C. Preinstallation Conferences: Conduct a Preinstallation Conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers (if determined necessary) involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting.

Advise COR of scheduled meeting dates.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 4

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related Change Orders.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Possible conflicts.

h. Compatibility problems.

i. Time schedules.

j. Manufacturer's written recommendations.

k. Warranty requirements.

l. Compatibility of materials.

m. Acceptability of substrates.

n. Temporary facilities and controls.

o. Space and access limitations.

p. Regulations of authorities having jurisdiction.

q. Testing and inspecting requirements.

r. Required performance results.

s. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements.

4. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Progress and Coordination Meetings: Conduct Progress and Coordination Meetings at weekly intervals. Coordinate dates of meetings with preparation of payment requests. Weekly Progress and Coordination Meetings are in addition to specific meetings held for other purposes such as Preinstallation Meetings.

1. Attendees: In addition to representatives of the FAA and the Contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to coordinate the work.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so.

Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 5

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) One Week Look-Ahead Schedule

3) Sequence of operations.

4) Status of submittals.

5) Deliveries.

6) Off-site fabrication.

7) Access.

8) Site utilization.

9) Temporary facilities and controls.

10) Work hours.

11) Activity Hazards Analysis Forms (Obtain forms from COR).

12) Progress cleaning.

13) Quality and work standards.

14) Change Orders.

15) Documentation of information for payment requests.

3. Reporting: Distribute minutes of the meeting to the COR, each party present, and other interested parties as determined by the Contractor. Include a brief summary, in narrative form, of progress since the previous meeting and report.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

PART 3 – EXECUTION

3.1 GENERAL COORDINATION PROVISIONS

A. Inspection of Conditions: Prior to installations, require the installer of each major component to inspect both the substrate and conditions under which work is to be performed.

1. Do not proceed until unsatisfactory conditions have been corrected in an acceptable manner.

2. Coordinate temporary enclosures with required inspections and tests to minimize the necessity of uncovering completed construction for that purpose.

B. Construction in Progress: Keep construction in progress, and adjoining materials in place, clean during handling and installation. Apply protective coverings where required for protection from damage or deterioration.

C. Completed Construction: Clean completed construction, and provide maintenance, as frequently as necessary to prevent damage or soiling or other deterioration through the remainder of the construction period. Adjust and lubricate operable components as necessary to assure operability without damage.

D. Limiting Exposures: Supervise construction operations to prevent exposure of any part of construction, completed or in progress, to harmful, dangerous, damaging or otherwise

PROJECT MANAGEMENT AND COORDINATION 01 31 00 - 6

deleterious conditions during the construction period. Such conditions may include but are not limited to the following:

1. Excessive static or dynamic loading.

2. Excessive internal or external pressures.

3. Excessively high or low temperatures.

4. Thermal shock.

5. Excessively high or low humidity.

6. Pollution and air contamination.

7. Water or ice.

8. Chemicals and solvents.

9. Light.

10. Puncture.

11. Abrasion.

12. Heavy traffic.

13. Soiling, staining, and corrosion.

14. Bacteria.

15. Rodent and insect infestation.

16. Electrical current.

17. High-speed operation.

18. Improper lubrication.

19. Unusual wear or other misuse.

20. Contact between incompatible materials.

21. Destructive testing.

22. Misalignment.

23. Excessive weathering.

24. Unprotected storage.

25. Improper shipping or handling.

26. Theft or vandalism.

END OF SECTION 01 31 00

SUBMITTAL PROCEDURES 01 33 00 - 1

SECTION 01 33 00 – SUBMITTAL PROCEDURES

1.1 GENERAL

A. Submittals must be provided by the Contractor for review and approval prior to, during, and after construction. This section includes instructions for scheduling and submitting submittals as required herein, by drawing notes, or in the various sections of the specifications.

B. Submittals Format: Unless noted otherwise herein or in other referenced sections, all submittals are to be provided to the FAA in electronic format. Also, hard copies of O&M manuals are to be provided; see paragraph 1.7 below and Section 01 78 23, “Operation and Maintenance Data” for O&M manual detailed requirements.

1.2 DEFINITIONS

A. Submittals: A submittal is a contractor's or manufacturer's product information, drawing, brochure, sample, certificate, warranty, or other information that provides detail for construction and quality control of the permanent work.

B. Submittal material: The information concerning each item of specified equipment or material as required for establishing conformance with the specifications, identifying a specified item of equipment or material, or supplementing the contract specifications or drawings. The Submittal must include, but not be limited to:

1. Manufacturer's or supplier's product data, brochures, or descriptive literature.

2. All Contractor-prepared or procured shop drawings.

3. Manufacturer’s installation instruction, including testing, which the Contractor must follow unless specified otherwise.

4. Schedules.

5. Certificates of compliance.

6. Manufacturer’s operation and maintenance manuals, which the Contractor must following unless specified otherwise.

7. Warranties, including the Contractor’s one-year construction warranty.

1.3 SUBMITTAL

A. The Contractor must provide submittal as follows.

1. Project Title and Location, Date, Contractor Name, and Contract Number: Filled in.

2. Specification Section: List each specification section that requires a submittal on its own line (row) in numerical order. List them as "Section -" and the specification section number and title, such as "Section 26 51 00 – Interior Lighting". Do not include specification sections that do not require submittals.

SUBMITTAL PROCEDURES 01 33 00 - 2

3. Item Numbers: Under each specification section, list each submittal on its own line (row) in the order that the items appears in the specification. Number the items consecutively starting with "1" in each specification section.

4. Specification Paragraph Number: List the paragraph that describes the technical requirements for the item. For submittals developed from the contract drawings, also list the drawing and detail numbers.

5. Description of Submittal: Identify each item by the name of article, such as item "1", specification paragraph "26 51 00-1.4.A", description "Product Data – Interior Lighting."

6. Type of Submittal: List the type of submittal as one of the following: data, drawings, instructions, schedules, statements, reports, certificates, samples, records, or operations and maintenance manuals.

7. Classification: Check “Government Approval” for all. All submittals for this work require Government review and approval.

8. Review time: The submittals will be reviewed within 30 days upon receipt.

9. Contractor Scheduled Dates: Fill in when the item must be submitted, when Governmental approval is needed, and when the item is needed as required by the project schedule.

Adequate lead time for product ordering and shipping must be provided, as well as adequate Government review time as specified in Section 1.4 below.

B. The Contractor must track and maintain the submittal register by filling in the submittal transmittal numbers, Contractor, and Government actions as the submittals progress, and provide updated submittal registers with each monthly pay request.

1.4 CONTRACT SUBMITTALS

A. The Contractor is responsible for the adequacy of submittals for compliance with the Contract.

B. The Contractor must thoroughly review in detail, approve, and certify that each submittal is in strict conformance with contract specifications and drawings, except as may be otherwise explicitly stated, before submitting it to the Government for review and approval.

C. Submittals must be in sufficient detail when first submitted to enable ready determination of the acceptability of the equipment or material. The submittal must be complete, as applicable, with all required working drawings, schedules, diagrams, charts, certificates, samples, test specimens, manufacturer's qualifications, descriptive literature, and performance curves as applicable. Every characteristic of the item specified in the specification must be positively identified in the submittal. The location or use of each unit of equipment or material must be identified in the submittal. The Contractor must make all annotations required to finish any incomplete submittals originating from subcontractors or suppliers. If a submittal is disapproved by the Contracting Officer, or if the Contracting Officer’s Representative (COR) determines that the submittal is not adequate to justify the Contractor's approval, the Contractor must make corrections and resubmit the same number of copies as for an original submittal.

D. Failure by the Contractor to make a required submittal for any item of work prior to construction will result in withholding of progress payments for that item.

SUBMITTAL PROCEDURES 01 33 00 - 3

E. The Contracting Officer may issue an order stopping any work for which the prescribed submittals have not been submitted and processed as required. No part of the time lost due to any such stop orders will be made the subject of a claim by the Contractor for extension of performance time, for excess costs, or damages.

F. Submittals must be delivered to the COR a minimum of 30 days prior to the date the Contractor requires return of the approved submittals with exceptions as otherwise specified. The Contractor is cautioned that this time period does not include any allowance for resubmittal in cases where the Contracting Officer determines that the Contractor's approval and certification are not adequately justified.

G. Delays caused by inadequacies in the Contractor's review process will be the responsibility of the Contractor, and will not be made the subject of a claim for extension of time or for excess costs or damages by the Contractor.

H. Any item purchased and/or installed by the Contractor that does not comply with the contract specifications are subject to rejection and replacement with conforming items without additional cost to the Government and without any extension of performance time. This provision applies to deficiencies resulting from erroneous Contractor approvals or work performed prior to the Contracting Officer's approval.

I. Approval by the Contracting Officer must not be construed as assuming responsibility for the Contractor’s work. The Contracting Officer will rely upon the Contractor's certification on the submittal that a complete check has been made and conformance with the contract has been met.

Approval must not be construed as authorizing any deviations from the contract specifications and drawings, unless the deviation itself is explicitly designated as the subject of the approval. If a proposed deviation from the original Contract requirements is approved, the new contract requirements will be established as provided in the Contract Clause: “Specifications, Drawings, and Material Submittals”.

1. Each transmittal should cover only one section of the specifications or drawings. However, if an item applies to more than one section, a single submittal is acceptable provided the paragraphs of each applicable section are indicated and all applicable item numbers are listed in Column A on the form.

2. If additional space is needed, the Contractor may write “See Attached”, and attach a supplemental sheet.

J. Deviations: For…