Draft Description of Need.pdf

DESCRIPTION OF NEED (DON)

- Electric Forklift - Defense Finance and Accounting Service (DFAS) – Columbus

Facilities, Logistics and Administration (FLA)

Background:

DFAS Columbus facilities requests the acquisition of one new electric forklift to support the daily movement of palletized cargo, bulk supplies, critical equipment and continuous warehouse operations at our Building 11, Section 1 location.

The existing facilities forklift is no longer viable due to aging. As a result, FLA operational efficiency has been reduced. A modern, reliable electric forklift is necessary to maintain warehouse operations, adhere to current OSHA and DoD safety standards, and prevent logistical constraints that could degrade DFAS Columbus's broader mission support capabilities.

Scope:

DFAS Columbus facilities wishes to procure and have delivered one new electric forklift, to ensure full compatibility with the operating environment in building 11, section 1.

The newly acquired forklift must meet the specific lifting, maneuverability, and power source criteria detailed below in the requirements summary.

No notice of intent to Sole Source.

Requirements Summary:

General & Operational Specifications

Requirement Specification Operational Justification

Lifting Capacity 4,000 lbs Base load-handling requirement.

Maximum Operating Weight

9,000 lbs Ensures compliance with box truck floor limits.

Chassis Configuration 3-Wheel Design Mandatory for maneuverability and reduced turning radius in tight spaces.

Maximum Height 86 inches Maximum overhead guard height for truck doorway and overhead clearance.

Lifting Height Minimum 12 feet (144 inches) maximum lift

Required to reach upper-tier storage racks safely.

Power & Drivetrain Requirements

Requirement Specification Operational Justification

Electrical System 36-Volt Required to match facility operational tempo and existing battery management parameters.

Charging Interface

36V Anderson connector Must be fully compatible with current DFAS facility charging infrastructure which requires an Anderson connector to charge.

Tire Configuration

Front and Rear Treaded Cushion Tires

Required for optimal traction and stability on indoor warehouse surfaces.

Braking Automatic Parking Brake Critical safety mechanism to prevent unintentional movement when the operator dismounts.

Ergonomics, Controls & Safety Attachments

Requirement Specification Operational Justification

Operator Controls Mini lever controls with ergonomic shift

Required for operator safety and to minimize ergonomic strain during extended shifts.

Carriage Attachments

Side shift and fork positioner controls

Mandated for safety and ergo purposes; allows precise load placement without manual fork adjustment.

Period of Performance:

10 August 2026 to 30 September 2026

Delivery:

Delivery is required within 30 days after receiving the order (ARO).

The Defense Finance and Accounting Service building is located at Defense Supply Center Columbus (DSCC) base at: 401 North Yearling Road Whitehall, Ohio 43213

Hours of Operation:

Monday through Friday, 7:00a.m. - 4:30p.m. (0700 – 1630)

To avoid any confusion, it is favorable for all equipment to be delivered to the correct dock/location at Warehouse Bldg. 11, Section 1.

All delivery drivers must be a United States citizen to gain access to DSCC.

Contact the Point of Contact (POC) below at least 48 hours in advance of delivery to allow access to the Defense Supply Center Columbus (DSCC) base.

➢ Mr. Cameron Wagoner

➢ Email: cameron.w.wagoner.civ@mail.mil Cell: 419.571.7283

Contracting Officer Representative (COR) / Government Technical Point of Contact (GPOC):

The Contracting Officer Representative (COR) will act as the on-site technical point for the contract for the Government. The COR is not authorized to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the Contracting Officer.

The Contracting Officer Representative (COR) for this order is below:

➢ Ms. Kim S. Turner

➢ Email: kim.s.turner4.civ@mail.mil

Invoicing:

Payment will be made in accordance with the Prompt Payment Act. Invoice will include contract number, invoice number and date and be submitted to the Contracting Officer’s Representative (COR) (Acceptor) as a 2-in-1 or Combo invoice via the internet using the Government provided Wide Area Workflow (WAWF) Receiving/Acceptance system at https://wawf.eb.mil (Reference Clause 252.232- 7003). When the 2-in-1 or Combo invoice is received by the COR via WAWF, the COR will review the document and if correct, accept it electronically and forward it for payment. Web-based Training is available at https://wawf.eb.mil/xhtml/unauth/help/help.xhtml and for more information go to http://www.dfas.mil/ and click the ‘Contractors & Vendors’ button on the right.

https://wawf.eb.mil/ https://wawf.eb.mil/xhtml/unauth/help/help.xhtml http://www.dfas.mil/