3-VENDOR RESPONSE INSTRUCTIONS - 2026 Q2.docx

This is a Vendor Response Instructions document for RFP OD-441-26 Books and Educational Materials, issued by the Purchasing Cooperative of America (PCA) for use by its members on a national, statewide, regional, or local basis in Texas. The solicitation requires vendors to submit responses through the Euna platform, with questions directed to the Messages Section of the Public Notice Tab rather than via email or in-person communication with PCA staff. A pre-proposal meeting will be held online on a date specified on the cover page, and attendance is optional but requires an RSVP. Vendor responses must be submitted in seven steps, beginning with Form A (Offer Acceptance & Contract Signatures) indicating whether exceptions to contract terms are accepted, followed by Form A-1 addressing any exceptions, Forms B through I covering addenda, certifications, tax identification, debarment status, and vendor questionnaires, and Form J containing the company logo. Steps five through seven require vendors to submit their response to the scope and specifications, pricing proposal, and a complete compilation of the original solicitation with all vendor responses, with all documents formatted with the RFP number and title in the left heading and vendor name in the right heading.

The vendor response instructions do not specify pricing terms, set-asides, incumbent contractors, contract term length, renewal options, or funding amounts and sources within this particular document. All submissions must be converted to PDF format and uploaded through the Euna platform in accordance with the specified formatting requirements.