3_USCG_ANT_LIS_HVAC_SOW (003).docx
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This is a Statement of Work (SOW) for a Request for Quote (RFQ) issued by the U.S. Coast Guard for HVAC equipment replacement and installation at the Aids to Navigation Team (ANT) Long Island Sound facility located at 120 Woodward Avenue, New Haven, Connecticut 06512-3628. The scope requires turnkey removal and replacement in-kind of three outdoor HVAC condensing units and five interior programmable thermostats, with the contractor providing all labor, materials, equipment, refrigerant, electrical components, controls, supervision, transportation, tools, and incidentals necessary for project completion.
The new condensing units must match existing system tonnage and BTU capacity while meeting or exceeding current minimum SEER efficiency standards and remaining compatible with existing indoor equipment. Installation requirements include new refrigerant line sets if required, filter driers, service disconnects, electrical connections, mounting and vibration isolation pads, and reconnection to existing ducted systems. All refrigerant must be recovered in accordance with EPA regulations with proper documentation provided. Thermostats shall be compatible with installed systems, properly mounted, wired, programmed, and tested. All work must comply with manufacturer specifications, International Mechanical Code, National Electrical Code, EPA refrigerant handling requirements, and applicable federal, state, and local codes. The contractor must be a licensed HVAC contractor with technicians holding current EPA certification for refrigerant handling. Final systems shall be pressure tested, evacuated, charged, and commissioned with verification of correct operation. A minimum one-year warranty on labor and installation is required, with manufacturer warranties transferred to the Government. The period of performance is thirty calendar days from the Notice to Proceed, and a site visit is highly encouraged prior to proposal submission. The Contracting Officer Representative is Coyet Carter (443-760-5034). Contractors should note that the facility may contain lead and asbestos-containing materials requiring inspection, testing, and proper remediation.
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| File | Type | Posted |
|---|---|---|
| 12_ANTLISHVACSF18.pdf | ||
| 12_USCG_ANT_LIS_HVAC_RFQ CLAUSES.docx | DOCX document |
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Text version
STATEMENT OF WORK (SOW)
REQUEST FOR QUOTE (RFQ) HVAC ANT LIS
Project: Replacement In-Kind of Three (3) HVAC Condensing Units and Five (5) Thermostats Location: Aids to Navigation Team (ANT) Long Island Sound 120 Woodward Ave, New Haven CT 06512-3628
1. SCOPE OF WORK
The United States Coast Guard (USCG) requires the turnkey removal and replacement in-kind of three (3) existing outdoor HVAC condensing units and five (5) interior thermostats at ANT Long Island Sound. The contractor shall provide all labor, materials, equipment, refrigerant, electrical components, controls, supervision, transportation, tools, and incidentals necessary to complete the work.
2. REQUIREMENTS
The contractor shall remove and properly dispose of three (3) existing air-cooled outdoor condensing units. New units shall match existing system tonnage, BTU capacity, voltage, phase, and shall meet or exceed current minimum efficiency standards (SEER rating) and be compatible with existing indoor equipment.
Installation shall include new refrigerant line sets (if required), filter driers, service disconnects (if required), electrical whip connections, mounting pads (if required), vibration isolation pads, anchoring hardware, and reconnection to existing ducted systems.
The contractor shall recover all refrigerant in accordance with EPA regulations and provide documentation of proper recovery and disposal.
Five (5) existing thermostats shall be removed and replaced with programmable digital thermostats compatible with the installed HVAC systems. Thermostats shall be properly mounted, leveled, wired, programmed, and tested to ensure proper heating and cooling functionality.
All systems shall be pressure tested, evacuated to manufacturer specifications, properly charged with refrigerant, and fully commissioned to verify correct operation.
3. TECHNICAL AND CODE COMPLIANCE
All work shall be accomplished in a professional and workmanlike manner in accordance with manufacturer specifications, International Mechanical Code (IMC), National Electrical Code (NEC), EPA refrigerant handling requirements, and all applicable federal, state, and local codes, trade, legal, and regulatory standards.
All work shall be performed by a licensed HVAC contractor. Technicians performing refrigerant handling shall hold current EPA certification.
4. QUALITY CONTROL AND INSPECTION
The contractor shall verify all electrical capacities, breaker sizing, disconnect ratings, refrigerant routing, and pad integrity prior to installation. Final inspection and operational testing shall be coordinated with the USCG COR.
5. WARRANTY
The contractor shall provide a minimum one (1) year warranty on all labor and installation. Manufacturer warranties for condensing units and thermostats shall be provided to the Government.
Warranty period shall commence upon final acceptance by the Government.
6. PERIOD OF PERFORMANCE
The period of performance shall be Thirty (30) calendar days from the date of Notice to Proceed (NTP). All removals, installations, startup, commissioning, and testing shall be completed within this timeframe.
7. SITE VISIT (HIGHLY ENCOURAGED)
Offerors are highly encouraged to conduct a site visit prior to proposal submission to verify equipment size, electrical service conditions, mounting pad condition, refrigerant line routing, thermostat wiring configuration, and access constraints. Submission of an offer constitutes acknowledgment of site conditions. POC for site visit is the COR.
8. Contracting Officer Representative (COR) Name: Coyet Carter Phone: 443 760-5034 Organization: U.S. Coast Guard Sector Long Island Sound Address: 120 Woodward Avenue, New Haven, CT 06512 The Contracting Officer Representative (COR) shall serve as the Government’s on-site technical representative for the duration of this project. The COR is responsible for coordinating contractor access to the facility, verifying work progress and compliance with this Scope of Work, coordinating outages with unit personnel, and ensuring all safety and operational requirements are followed. The COR does not have authority to modify the contract. All contractual changes must be authorized by the Contracting Officer.
9. PHOTO DOCUMENTATION (EXISTING CONDITIONS)
Figure: Existing HVAC Equipment / Controls Condition
Figure: Existing HVAC Equipment / Controls Condition
Figure: Existing HVAC Equipment / Controls Condition
Figure: Existing HVAC Equipment / Controls Condition
Figure: Existing HVAC Equipment / Controls Condition
Figure: Existing HVAC Equipment / Controls Condition
Figure: Existing HVAC Equipment / Controls Condition
Figure: Existing HVAC Equipment / Controls Condition
Note:
1. USCG SECTOR Long Island SOUND facilities may contain lead and asbestos-containing materials. Contractors must inspect, test, and properly remediate/encapsulate any suspect materials in accordance with all applicable regulations to prevent facility contamination.
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