3-TRI-BAR S.A. Panama MXC Sole Source Scope of Work.pdf

This is a Scope of Work document for a sole source contract with TRI-BAR S.A. for a study abroad program coordinated by City Colleges of Chicago in Illinois. The program offers selected and qualified students the opportunity to participate in a 10-day study abroad experience in Panama City, Panama, scheduled from April 8 to April 17, 2027. The program focuses on social-emotional learning, cultural competency, identity development, and service-learning. TRI-BAR S.A. is responsible for coordinating and providing round-trip transportation, housing accommodations, daily meals, program guidance and coordination, and on-the-ground support for both students and chaperones. The program is designed to accommodate a maximum of 30 participants with 2 chaperones included at no additional cost, though accommodations for up to 8 total chaperones are available, including 5 City Colleges employees, one designated community member, and 2 additional City Colleges employees at no cost.

The total cost per participant is $2,720.00 based on the maximum of 30 participants. Should enrollment fall to 25 participants or fewer, the per-participant cost will not exceed $2,815.00. Chaperones who elect to secure single occupancy rooms will incur a supplemental fee of $725 per room. A contingency allowance of $1,700.00 has been established to cover international wire transfer fees, cyber and processing charges, and currency exchange rate fluctuations. This sole source contract represents a transformative global educational experience designed to support student development goals aligned with the institution's educational mission.