3-SPECS.pdf
PDF 189 KB Posted
- Attached to
- Transmissions for the Automotive Lab
- Solicitation number
- Bid 4026
- Issued by
- New York
About this file
This is a specifications document for Bid 4026 issued by Hudson Valley Community College (HVCC), a SUNY community college located in Troy, New York. HVCC seeks to procure transmissions and differentials for its automotive lab, including twenty Chrysler 41TE transmissions (3.3L or 3.8L engine, 2010 or newer), twenty Ford Ranger M5R1 manual transmissions, thirty RWD differentials (7.5 or 7.565), four Honda Civic manual transmissions, four 2008 CRV rear differentials, and ten 2016-2020 Pilot transmissions. The transmissions may be used but must be in good, functional condition. All items must be ordered and delivered to the college by January 19, 2026. Vendors must submit bids through the online Bonfire application system at https://hvcc.bonfirehub.com or by sealed mail/hand delivery to Tabitha D'Attilio, Director of Procurement, Hudson Valley Community College, Administration Building, Room 240, 80 Vandenburgh Avenue, Troy, NY 12180. No extensions will be granted, and late submissions will not be accepted.
Award will be based on lowest price. All pricing must be submitted on the provided bid form and broken down by labor hours, parts, and materials; lump sum amounts will not be accepted. Transmissions must be quoted FOB, and warranties are not required. The successful vendor must complete and sign HVCC's Service and Supply Agreement and comply with all New York State Prevailing Wage Rates. Vendors are prohibited from entering into subcontracts without prior written consent from HVCC. Invoices must be accompanied by detailed cost sheets referencing applicable purchase orders and bid numbers and must be submitted after service approval. Contact Marilyn Torres-Menendez, Senior Automotive Lab, at m.torresmelendez@hvcc.edu for technical inquiries.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Insurance.pdf | ||
| 4-Bid Form.pdf | ||
| 5-Bid Legal Information.pdf | ||
| 2-Non Collusive.pdf |
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Text version
SPECIFICATIONS FOR BID 4026
TRANSMISSIONS FOR THE AUTOMOTIVE LAB
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking an experienced and qualified Vendor to provide transmissions for the automotive lab.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C – PROJECT SCOPE
The automotive lab is looking for the following transmissions:
• Twenty (20) Chrysler 41TE Transmissions “3.3L or 3.8L Engine” (2010 or newer Chrysler Town and Country or Dodge Caravan)
• Twenty (20) Ford Ranger M5R1 Manual Transmissions
• Thirty (30) RWD Differential “7.5 or 7.565”
• Four (4) Honda Civic Manual Transmissions
• Four (4) 2008 CRV Rear Differential
• Ten (10) 2016-2020 Pilot Transmissions
Transmissions may be used, but must be in good, functional condition.
Warranties are not required or this bid.
All prices must be quoted FOB.
SECTION D- SPECIAL REQUIREMENTS
Transmissions should be ordered and in place at the college by January 19, 2026.
SECTION E - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
Quotes for Service
Written quotes for each service should be submitted to the requesting individual. HVCC will only approve payments for actual labor and materials cost up to and not exceeding quoted amounts.
Quotes must be broken down into labor hours, parts, and materials. Lump sum amounts for either labor or materials will not be accepted. The vendor is required to adhere to any NY State Prevailing Wage Rates.
Invoicing
Invoices must be accompanied by detailed cost sheet, denoting hourly labor, equipment, and all other fees.
All invoices must reference HVCC purchase orders and applicable Bid or RFP number.
Invoices for payment shall be submitted after approval of the service.
SECTION F-SCORING (LOWEST PRICE OR WEIGHTED SCORING)
Award of this bid will be based on lowest price.
All pricing should be submitted on the provided bid form.
SECTION G – SUBMISSION INFORMATION
Vendors must submit bids using our online application system, Euna Solutions (Bonfire), located at: https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date.
HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800- 354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Bids can also be mailed or hand delivered must be sealed and have the Bid name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION K – CONTACTS
Senior Automotive Lab
Marilyn Torres-Menendez m.torresmelendez@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
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