3-Specs.pdf
PDF 166 KB Posted
- Attached to
- Phone Recording Solution
- Solicitation number
- RFP 26-545
- Issued by
- Rensselaer County, New York
About this file
This is a Request for Proposals (RFP) specification document issued by Hudson Valley Community College (HVCC), a SUNY system institution located in Troy, New York, for a phone recording system to support the Public Safety Office. The college seeks qualified vendors to provide a unified software solution capable of recording both SIP-Microsoft Teams communications and 8-channel analog handheld radio transmissions on a Linux-based platform. The vendor must provide all necessary hardware, infrastructure, onsite installation, programming, and basic operational training. A minimum one-year warranty following installation is required. The college will provide power requirements and field device locations, while maintaining responsibility for network security, firewall protection, antivirus software, and OS security patching. The submission deadline and award timeline are not specified in this document; however, evaluations for awards shall be completed within 30 days of the bid submission deadline. Proposals must be submitted through the Bonfire online application system at https://hvcc.bonfirehub.com or may be mailed or hand-delivered to the Procurement Director at the Administration Building in Troy.
Evaluation of proposals will be based on cost (50 percent weight), functional compliance (40 percent weight), and vendor support (10 percent weight). Vendor pricing should be equal to or lower than any cooperative and state contract pricing the vendor may have. The vendor must demonstrate local on-site installation capability and provide required training services. The successful vendor will be required to execute the college's Service and Supply Agreement and may not enter into subcontracts without prior written consent. No specific funding amount, set-asides, or incumbent information is identified in this specification document. Questions regarding the RFP must be submitted through the Bonfire portal, and technical assistance is available through support@gobonfire.com or by calling 1-800-354-8010.
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Other files
| File | Type | Posted |
|---|---|---|
| 1-Insurance.pdf | ||
| 4-Bid Form.pdf | ||
| 2-Non Collusive.pdf | ||
| 5-RFP Legal Information.pdf |
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Text version
SPECIFICATIONS FOR RFP 26-545
PHONE RECORDING SYSTEM
SECTION A – STATEMENT OF PUPROSE
Hudson Valley Community College (HVCC) is seeking proposals from qualified vendors to provide a phone recording system for the Public Safety Office.
SECTION B – INTRODUCTION
Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.
Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.
SECTION C - SCOPE OF WORK
The proposed system shall meet the general, functional, technical, and service requirements detailed as follows:
System Requirements
• Proven functionality & integration to record in a SIP-Microsoft Teams Environment.
• Proven functionality & integration to record 8-Channel ANALOG Handheld Radio Transmissions.
• Recommended LINUX base platform OS.
• Unified Software Solution for both recording solutions in one platform recording both inputs.
Installation Service and Maintenance Vendor shall provide all system hardware and infrastructure.
Warranty Service Minimum1 year warranty after date of installation
Training Requirements Vendor should provide basic training with system implementation. This will include at least training on system operations.
Vendors should include pricing for onsite installation, programming, and training.
Pricing should be lower or equal to any co-operative and state contract pricing a particular vendor may have
SECTION D – VENDOR QUALIFICATIONS
Vendor must provide local on-site installation and required trainings.
Failure to comply with all requirements listed here will be grounds for rejection of your proposal. The college reserves the right to determine that a vendor has substantially met the proposal requirements and/or to ask for additional information, to interview vendor and/or to visit vendor’s office(s) and disposal sites.
SECTION E – CONTRACTORS RESPONSIBILITIES
Work should be performed during normal business hours
SECTION F – HVCC RESPONSIBILITIES
HVCC will provide power requirements and applicable field device locations.
HVCC is responsible for network perimeter security, firewall protection, antivirus software, network management software, OS security patching, and other network security requirements.
SECTION G – EVALUATION CRITERIA
Proposals will be evaluated based on the following criteria:
Cost- 50% Functional Compliance- 40% Vendor Support-10%
SECTION H - TERMS & CONDITIONS
HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.
The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.
Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms
Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.
Evaluations for awards shall be completed within 30 days of bid submission deadline.
SECTION I – SUBMISSION INFORMATION
Questions regarding the RFP must be submitted through the Bonfire portal.
Vendors must submit proposals using our online application system, Euna Solutions (Bonfire), located at:
https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:
Proposals can also be mailed or hand delivered must be sealed and have the RFP name and number on the envelope:
Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180
SECTION J – CONTACTS
Issuing Office
Public Safety Jason Vandenburgh j.vandenburgh@hvcc.edu https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com
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