3-Sevier RFP- Comprehensive Support and Improvement (CSI) External Parnter.docx

Request for Proposals (RFP) Comprehensive Support & Improvement (CSI) External Partner Sevier School District– Rural Central Utah

I. Purpose of the RFP Sevier School District is seeking proposals from qualified external partners to provide consulting, coaching, and implementation support for an elementary school identified for Comprehensive Support and Improvement (CSI) under the Utah State Board of Education accountability system.

The selected contractor will support the school in:

· Conducting and refining a root cause analysis

· Developing, implementing, and monitoring a school improvement plan

· Improving outcomes for the students with disabilities (SWD) subgroup

· Building sustainable systems to meet criteria for exiting CSI status under the Every Student Succeeds Act (ESSA)

II. Background and Context The identified school is a rural elementary serving a diverse student population, including a significant subgroup of students with disabilities. The school has been identified for CSI due to persistent underperformance of the SWD subgroup.

The district seeks a partner with deep expertise in:

· School turnaround in rural settings

· Special education systems and instruction

· Utah-specific literacy and accountability requirements

III. Scope of Work The contractor will provide comprehensive, job-embedded support that includes, but is not limited to:

1. Root Cause Analysis

· Facilitate a structured review of:

· Academic data (proficiency and growth in literacy, math)

· SWD subgroup performance

· Instructional practices and service delivery models

· Validate or refine existing root causes using evidence-based protocols

2. School Improvement Planning

· Support development or refinement of a CSI-aligned plan that includes:

· Measurable goals tied to SWD outcomes

· Evidence-based strategies (aligned to ESSA evidence tiers)

· Clear progress monitoring systems

· Ensure alignment with requirements from the Utah State Board of Education

3. Onsite Coaching and Implementation Support

· Provide regular onsite coaching (minimum frequency to be proposed by vendor)

· Support:

· School leadership

· General and special education teachers

· Instructional teams (e.g., PLCs)

· Model instructional practices and co-teaching strategies

4. Literacy Instruction Support

· Provide guidance aligned with Utah’s literacy legislation and initiatives

· Support implementation of:

· Evidence-based reading instruction

· Interventions for struggling readers, including SWD

5. Special Education and IDEA Alignment

· Ensure practices align with Individuals with Disabilities Education Act (IDEA)

· Support:

· Specially designed instruction

· Inclusion and co-teaching models

· IEP alignment to grade-level standards

· Progress monitoring for SWD

6. Progress Monitoring and Data Use

· Establish systems for:

· Frequent data review cycles

· Monitoring fidelity of implementation

· Adjusting strategies based on outcomes

7. Capacity Building and Sustainability

· Build internal capacity so improvements continue beyond the contract period

· Develop systems, tools, and leadership practices that are sustainable

IV. Required Qualifications Vendors must demonstrate the following:

Mandatory Requirements

· Experience working directly with Utah schools within the past five (5) years

· Demonstrated familiarity with:

· Utah literacy legislation and initiatives

· CSI identification, monitoring, and exit criteria under ESSA

· Proven success in supporting schools to exit CSI status

· Deep expertise in:

· Students with disabilities

· IDEA compliance and best practices

· Ability to provide ongoing onsite coaching and support in a rural setting Preferred Qualifications

· Experience working in rural or geographically isolated schools

· Demonstrated success improving outcomes for SWD subgroups

· Experience with elementary literacy improvement

V. Proposal Requirements Proposals must include the following components:

1. Organizational Overview

· Background and mission

· Experience working with Utah schools

2. Relevant Experience

· Description of at least 3 similar projects, including:

· School demographics

· Services provided

· Measurable outcomes (especially SWD performance)

· Evidence of helping schools exit CSI status

3. Technical Approach

· Detailed plan for:

· Root cause analysis

· School improvement planning

· Onsite coaching model

· Progress monitoring

· Sample tools, protocols, or deliverables

4. Staffing Plan

· Key personnel and qualifications

· Description of onsite presence and availability

5. Understanding of Utah Context

· Description of familiarity with:

· Utah literacy requirements

· Utah State Board of Education CSI processes

· Rural school challenges

6. References

· At least 3 references from schools or districts served within the past 5 years

7. Cost Proposal

· Detailed budget, including:

· Daily rates

· Travel costs

· Any additional fees

VI. Evaluation and Selection Process Proposals will be evaluated using a rigorous, multi-step process:

1. Initial Screening

· Verification of required qualifications

· Completeness of proposal

2. Technical Review (Scored Rubric) Criteria will include:

· Demonstrated impact on SWD outcomes

· Alignment to evidence-based practices

· Strength of onsite coaching model

· Understanding of Utah-specific requirements

3. Reference Checks

· Verification of outcomes and effectiveness

4. Final Selection

· Based on total composite score across all phases

VII. Contract Terms and Performance Expectations The contract will include:

· Clearly defined student outcome goals (with emphasis on SWD subgroup)

· Implementation benchmarks and deliverables

· Required bimonthly reporting

· Mid-year and end-of-year performance reviews

· Provisions for modification or termination based on performance

VIII. Timeline

· RFP Issued: May 4, 2026

· Questions Due: May 26, 2026

· Proposals Due: June 1, 2026

· Award Notification: June 11, 2026

· Contract Start Date: June 18, 2026

IX. Submission Instructions Questions and proposals must be submitted electronically to:

U3P (Utah Public Procurement Place)

Late or incomplete submissions will not be considered.

X. Additional Considerations The district reserves the right to:

· Reject any or all proposals

· Request additional information

· Negotiate terms with selected vendor

CSI External Partner Proposal Scoring Sevier School District (Rural Utah) – Students with Disabilities Focus Scoring Structure

· Each criterion is scored on a 1–4 scale

· Scores are multiplied by the assigned weight

· Total possible score: 100 points Performance Levels:

· 4 – Exemplary: Clear, specific, evidence-rich; exceeds expectations

· 3 – Proficient: Meets expectations with adequate detail

· 2 – Developing: Partial alignment; lacks depth or clarity

· 1 – Insufficient: Minimal, unclear, or not aligned

1. Demonstrated Impact on Student Outcomes (Weight: 20 points) Focus: Proven success improving outcomes, especially for SWD and CSI schools

· 4: Provides multiple examples with quantifiable data showing significant improvement in SWD outcomes and documented success exiting CSI status; includes comparable school contexts

· 3: Provides evidence of improved outcomes, some SWD data included; partial alignment to CSI exit success

· 2: Limited or generalized outcome data; minimal focus on SWD subgroup

· 1: No clear evidence of impact or outcomes

2. Experience with Utah Schools & Context (Weight: 15 points) Focus: Recent, relevant Utah-based experience

· 4: Extensive work with Utah schools in the last 5 years; demonstrates deep understanding of Utah State Board of Education systems, rural contexts, and implementation challenges

· 3: Adequate Utah experience; general understanding of state systems

· 2: Limited or indirect Utah experience

· 1: No relevant Utah experience

3. Knowledge of CSI Requirements & ESSA Alignment (Weight: 10 points) Focus: Understanding of CSI identification, monitoring, and exit criteria under Every Student Succeeds Act

· 4: Clearly articulates CSI processes, exit criteria, and integrates them into proposed work with strong alignment

· 3: Demonstrates general understanding of CSI and ESSA requirements

· 2: Limited or vague understanding

· 1: No demonstrated understanding

4. Technical Approach & Improvement Strategy (Weight: 15 points) Focus: Quality and coherence of proposed services

· 4: Detailed, actionable, and evidence-based plan for root cause analysis, planning, and implementation; clearly tailored to SWD and rural elementary context

· 3: Solid plan with general alignment to needs; some specificity

· 2: Broad or generic approach; lacks customization

· 1: Unclear or incomplete plan

5. Onsite Coaching & Implementation Model (Weight: 15 points) Focus: Depth and quality of job-embedded support

· 4: Frequent onsite coaching model with modeling, feedback cycles, and capacity-building (includes schedule, structures, and deliverables)

· 3: Adequate coaching plan; some detail on implementation

· 2: Limited onsite presence or unclear coaching model

· 1: Primarily remote or presentation-based; lacks coaching

6. Expertise in Students with Disabilities & IDEA (Weight: 10 points) Focus: Knowledge and application of Individuals with Disabilities Education Act

· 4: Deep expertise in SWD instruction, inclusion, IEP alignment, and compliance; clearly embedded throughout proposal

· 3: Solid understanding of SWD and IDEA requirements

· 2: Basic or surface-level understanding

· 1: Minimal or no evidence of expertise

7. Literacy Instruction & Utah Legislation Alignment (Weight: 5 points) Focus: Alignment to Utah literacy priorities

· 4: Strong alignment with Utah literacy laws and evidence-based reading practices; includes specific strategies for struggling readers and SWD

· 3: General literacy support aligned to best practices

· 2: Limited or unclear literacy focus

· 1: No meaningful literacy component

8. Progress Monitoring & Data Systems (Weight: 5 points) Focus: Use of data to drive improvement

· 4: Systems for frequent data review, progress monitoring, and instructional adjustment; includes tools and timelines

· 3: Adequate monitoring plan

· 2: Limited detail or inconsistent use of data

· 1: No clear monitoring system

9. Capacity Building & Sustainability (Weight: 3 points) Focus: Long-term impact beyond the contract

· 4: Strong plan to build internal leadership and systems for sustained improvement

· 3: Some attention to sustainability

· 2: Minimal sustainability planning

· 1: No sustainability focus

10. Cost Effectiveness (Weight: 2 points) Focus: Value relative to proposed services

· 4: Cost is reasonable and clearly aligned to depth and quality of services

· 3: Cost is acceptable

· 2: Cost is high relative to services

· 1: Cost is unclear or unjustified

Total Score Calculation