3-RFQt-03-Specifications.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATION

RFQt Ref. #: 26-0126 Doc. Ref#: RFQt-03 Page 1 of 6 RFQt Title: Additional Weapon Range Targets & Supplies

1.0 INTRODUCTION

The City of Fort Worth (City) is requesting quotes from qualified bidders to provide additional Weapon Range Targets and Supplies for the Police Department. This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

2.0 SPECIFICATIONS

2.1 Bullseye Target (FWPD-BRN)

2.1.1 Two-Sided white/brown- Color Values: Cyan, Magenta, Yellow Key/Black (CMYK) 44,55,71.26. Visibility Design:

Features a center bullseye with shaded brown body silhouette with head and center body outline for clear shot placement.

2.1.2 Certified by FWPD for annual firearms certification. Fort Worth Police Department logo to be displayed in upper left corner of front side of target

2.1.3 Durable 50# white Paper Construction: Made from high-quality paper, ensuring the target withstands multiple shooting sessions.

2.1.4 Approximate Size: 23"(W) x 35"(L).

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2.2 Replacement Center (FWPD-BRN-RC)

2.2.1 Single-Sided white/brown- Color CMYK 44,55,71.26 Visibility Design: Replacement center for FWPD-BRN part number.

2.2.2 Certified by FWPD for annual firearms certification.

2.2.3 Durable 50# white Paper Construction: Made from high-quality paper, ensuring the target withstands multiple shooting sessions.

2.2.4 Approximate Size: 13"(W) x 18"(L).

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2.3 Additional Items

2.3.1 Following the award, additional products of the same general category that could have been encompassed in the award of this Agreement, and that are not already on the Agreement, may be added.

3.0 BRAND NAME OR EQUAL

3.1 Brand names are listed for references only and not intended to limit competition. Bidders may offer any brand for which Bidder is an authorized representative, which meets or exceeds the bid specifications. Please list Brand and Model # in the appropriate column on the Bid Table. When not bidding the same target pictured, include a photo-image in Other required Documents in EUNA/Bonfire.

3.2 Bidders shall provide manufacturer name, model number, and photo images of the products they will be offering if they are an alternate to the targets shown. The Senior Purchasing Manager (SPM) or designee will evaluate “equal” products on the basis of information furnished by the Bidder or identified in the bid and reasonably available to the SPM. The City shall have the sole right to determine equal products.

4.0 DELIVERY

4.1 Delivery will be made to 505 W. Felix, Fort Worth TX 76115.

4.2 Delivery days/times: Monday through Friday between 8:00 AM and 4:00 PM except the following city recognized holidays:

4.2.1 New Year’s Day

4.2.2 Martin Luther King Jr. Day

4.2.3 Memorial Day

4.2.4 Juneteenth

4.2.5 July 4th

4.2.6 Labor Day

4.2.7 Thanksgiving Thursday and the following Friday

4.2.8 Christmas Day

4.3 Required delivery by date is 30 days from receipt of the purchase order (PO).

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4.4 Inspection

4.4.1 The City will conduct a physical inspection of the items prior to acceptance.

5.0 METHOD OF AWARD

5.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

5.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

5.1.2 A responsible bidder is defined to be one who demonstrates their capability, integrity and reliability necessary to perform the work as specified.

5.2 In order for the City to receive adequate coverage of its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

5.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

5.4 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

6.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

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7.0 SMALL BUSINESS PROGRAM - This solicitation is subject to the Small

Business Program, Ordinance No. 27832-08-2025 under Chapter 21 of the Code of the City of Fort Worth. More information on the program can be found on the city’s website at:

https://www.fortworthtexas.gov/news/2025/7/sbdp.

8.0 INVOICES AND PAYMENTS

8.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register

8.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

8.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov

Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex:

Example, Inc._123456_FW013-0000001234)

This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817- 392-2451 or by email at:

Zz_FIN_AccountsPayable@fortworthtexas.gov

9.0 UNIT PRICE ADJUSTMENT

Vendors may require that unit prices be adjusted for increases or decreases in Vendor’s cost during the contract period shall use the procedure listed below. Unless otherwise stated, price adjustments may only be requested on an annual basis in conjunction with the contract’s renewal:

9.1 The Vendor must submit its price adjustment request in writing at least 90 days before the requested effective period. The Vendor shall https://www.fortworthtexas.gov/news/2025/7/sbdp https://www.fortworthtexas.gov/departments/finance/purchasing/register file://Chisilon/FINDEPT/Purchasing/00%20Purchasing/01%20Procurements%20by%20FY/FY%202026%20Documents/Eugene%202026/supplierinvoices@fortworthtexas.gov mailto:Zz_FIN_AccountsPayable@fortworthtexas.gov

RFQt Ref. #: 26-0126 Doc. Ref#: RFQt-03 Page 6 of 6 provide written proof of cost increases with the price adjustment request.

9.2 If the City concludes that the rate increase being requested is unacceptable, the City reserves the right to adjust the rate request or reject the rate request in its entirety and allow the contract to expire at the end of the contract term. If the City elects not to exercise the renewal option, the Purchasing Division reserves the right to issue a new solicitation or procure the goods or services by any other allowable means.

9.3 Prices bid shall remain firm for the term of the Agreement and shall include all associated freight and delivery costs, unless otherwise specifically stated and agreed to by City.

9.4 Upon expiration of the Agreement term the successful bidder, agrees to hold over under the same terms and conditions of the executed Agreement for a reasonable period of time to allow the city to re-bid an agreement, not to exceed ninety (90) days.

9.5 The provision of goods and/or services shall not be suspended by the Vendor except as expressly allowed by the contract’s terms and conditions.

10.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

10.1 Bidder shall submit the following items:

10.1.1 Completed RFQt-01 Forms (Instructions to Bidders, W-9, Conflict of Interest Questionnaire)

10.1.2 Completed Bid Table

10.1.3 Acknowledgement of having read and being willing to

comply with the City’s Standard Terms and Conditions.

Please see Requested Information in the electronic bidding platform (Euna/Bonfire).

10.1.4 Small Business Enterprise Certificate, if applicable.