3-RFQt-03-Specifications 26-0079.pdf

CITY OF FORT WORTH - PURCHASING DIVISION

SPECIFICATIONS

RFQt Ref. #: 26-0079 Doc. Ref#: RFQt-03 Page 1 of 5

RFQt Title: Animal Shelter Cat Condos and Kennels

1.0 INTRODUCTION

The City of Fort Worth (City) is requesting quotes for the one-time purchase and delivery of cat condos and large/group housing kennels for the Code Compliance Department. This is an informal solicitation and does not commit the City to award a contract or pay any cost incurred in preparing a response.

2.0 SPECIFICATIONS

The equipment will be used to house cats in a municipal animal shelter environment and must be suitable for daily use, frequent sanitation, and animal welfare best practices. All items shall be new, unused, and commercial or veterinary grade, designed specifically for animal shelter or veterinary applications.

2.1 Minimum Dimension Requirements

All dimensions listed below are minimum size standards. Vendors may propose units that exceed the stated dimensions, provided all other requirements are met.

• Cat Condos: 44 inches (W) x 21 inches (D) x 30 inches (H) Minimum divided compartment height: 11 inches

• Large/Group Housing Kennels: 36 inches (W) x 48 inches (D) x 48 inches (H)

2.2 Construction and Materials

All enclosures must be constructed of durable, non-porous, veterinary grade materials suitable for animal shelter environments and frequent sanitation.

Exposed wood or other porous materials are not acceptable.

Acceptable materials may include but are not limited to:

Waterproof extruded PVC

Tempered glass

Polycarbonate

Other comparable veterinary grade materials

All veterinary grade materials are acceptable, however, the City has a strong preference for designs that do not utilize wire grid components.

RFQt Ref. #: 26-0079 Doc. Ref#: RFQt-03 Page 2 of 5

2.3 Design and Functional Requirements

Cat condos shall be designed as vertical and/or horizontal stacking units.

Freestanding units are not acceptable. Cat condos must include, at a minimum:

• A multi-compartment layout that allows separation of living/sleeping area, feeding area, and litter area.

• Transfer portals between compartments

• Caster wheels or other mobility features to allow staff movement and cleaning

Large/group housing kennels must be designed for extended or multi-cat housing and include:

• Durable enclosure suitable for daily cleaning and sanitation

• Secure access doors or panels

• Features such as shelves/ledges and integrated bowl systems are optional and may be proposed at the vendor’s discretion

2.4 Delivery and Assembly

• Delivery shall be made to Chuck and Brenda Silcox Animal Care and Adoption Center at 4900 Martin St., Fort Worth, TX 76119

• Units shall be delivered ready-to-assemble. Assembly and installation will be completed by City staff.

• All units must be delivered within ninety (90) calendar days from receipt of the City’s purchase order.

2.5 Warranty

Warranty information shall be included with the quote submittal. Vendors are requested to provide details of any manufacturer or limited warranties, including coverage related to:

• Caster wheels

• Structural components

• Defects occurring during shipment or installation

RFQt Ref. #: 26-0079 Doc. Ref#: RFQt-03 Page 3 of 5

2.6 Reference Examples

The City has reviewed products from manufacturers such as Midmark, Shor- Line, Clark Cages, TriStar Vet, and similar suppliers offering veterinary-grade cat housing systems.

These examples are provided for general reference only to illustrate the type of equipment desired and do not represent a preference or requirement for any specific manufacturer or product. Vendors may quote equivalent products that meet or exceed the minimum specifications outlined in this RFQt.

3.0 AGREEMENT TERM

This agreement is for a one-time purchase and shall remain in effect until all goods and/or services have been delivered, inspected, accepted, and final payment has been made, unless otherwise terminated in accordance with the terms of this agreement.

4.0 METHOD OF AWARD

4.1 Quotes will be evaluated based on the lowest responsive and responsible bidder complying with all of the provisions of the solicitation, provided the bid price is reasonable, and it is in the best interest of the City to accept it.

4.1.1 A responsive bidder is defined to be one who submits a

completed quote packet within the stated time deadline and in accordance with the specification.

4.1.2 A responsible bidder is defined to be one who demonstrates via responses to the selection criteria his/her ability to successfully deliver the supplies, equipment, or services being procured.

4.2 In order for the City to receive adequate coverage on its requirements as specified in the solicitation, the City reserves the right to make multiple awards.

4.3 The City reserves the right to accept or reject in whole or in part any or all bids received and to make an award on the basis of individual item, combination of items, or overall bid, as it is deemed in the best interest of the City. The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time

RFQt Ref. #: 26-0079 Doc. Ref#: RFQt-03 Page 4 of 5 agreements of a similar nature.

4.4 The City also reserves the right to reject the bid of a bidder who has previously failed to perform properly or complete on time agreements of a similar nature.

5.0 QUANTITIES - The quantities listed on the bid table are only estimates based on previous usage and do not indicate intent to purchase or a guarantee of future business. The City of Fort Worth is obligated to pay for only those materials and services actually ordered by an authorized City employee and then received as required and accepted by the City.

6.0 INVOICES AND PAYMENTS

6.1 Registration - Successful Bidder(s) is required to register for direct deposit payments prior to providing goods and/or services using the forms posted on the City’s website at:

https://www.fortworthtexas.gov/departments/finance/purchasing/register

6.2 Payment – All payment terms shall be “Net 30 Days” unless specified in the bid and agreed in the City.

6.3 Invoices – The Vendor shall send invoices electronically to the City’s centralized Accounts Payable department invoice email address:

supplierinvoices@fortworthtexas.gov

Please include the following on the subject line of your email: Supplier name, Invoice number, and PO number, separated by an underscore (ex: Example, Inc._123456_FW013-0000001234)

This email address is not monitored so please do not send correspondence to this email. If Vendor has any invoice questions, please contact the City Department ordering the goods/services or Central Accounts Payable at 817-392-2451 or by email at:

Zz_FIN_AccountsPayable@fortworthtexas.gov

7.0 QUOTE SUBMISSION INSTRUCTIONS

A quote may be deemed non-responsive and may be disqualified, at the City’s discretion, if the bid submittal fails to comply with the following instructions.

7.1 Bidder shall submit the following items:

7.1.1 Completed RFQt-01 Forms

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7.1.2 Completed Bid Table