3-RFQ GenAI Provisions (2026-03).pdf
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- Solicitation number
- 2026-35172047
- Issued by
- Los Angeles County, California
About this file
This is a Request for Quotes (RFQ) document issued by the Superior Court of California, County of Los Angeles for Computer Room A/C (CRAC) Liebert Unit 1-Year maintenance service. The Los Angeles Superior Court, the largest unified trial court in the United States, operates nearly 600 courtrooms across 38 locations serving 88 cities and 118 law enforcement agencies countywide with over 4,500 full-time employees. The Court seeks quotes for a one-year maintenance contract for the specified CRAC Liebert unit. Vendors may respond to all or some line items, though the Court may prefer to award the entire bid to a single vendor and is not bound to consider partial bids. The bid contact is Armando Vega, and quotes must be valid for 90 days.
Pricing must be all-inclusive except for applicable taxes, and vendors must quote new products only; used or refurbished items are not acceptable. Alternate brands will not be accepted. The RFQ incorporates Generative Artificial Intelligence (GenAI) provisions requiring vendors to disclose if their goods, services, or deliverables contain or utilize GenAI in any capacity that materially impacts court system functionality, risk to the Court, or contract performance. Vendors must complete all requested information directly on solicitation documents; failure to do so may result in non-responsive bids. By participating in this solicitation, vendors agree to accept all terms, conditions, rules, and procedures set forth in the solicitation documents.
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Request for Quotes Generative Artificial Intelligence
1. Generative Artificial Intelligence (GenAI)
a. Definitions.
“Artificial intelligence” or “AI” means technology that enables computers and machines to reason, learn, and act in a way that would typically require human intelligence.
“Generative Artificial Intelligence” or “GenAI” means an artificial intelligence system that can generate derived synthetic content, including text, images, video, audio, code, and data visualizations, that emulates the structure and characteristics of the system’s training data.
b. In its quote, Vendors must notify the Court if Vendor’s goods or services contain or utilize GenAI (or will contain or utilize GenAI), or if GenAI is or will be included in any services, goods, or deliverables that materially impact:
1) functionality of a Court system (i.e., the work using GenAI could have a significant, substantial effect on the system’s data integrity, availability, confidentiality, or security, and failure to perform such work in accordance with the contract could cause major disruptions to court operations);
2) risk to the Court (i.e., the work using GenAI could have a significant, substantial effect on the Court’s operations, finances, security, or reputation, and failure to perform such work in accordance with the contract would constitute a high likelihood of damage to the Court); or
3) contract performance (i.e., when failure to conduct work which uses GenAI in accordance with the contract would constitute a material breach of contract).
c. A Vendor’s failure to disclose GenAI to the Court may result in disqualification (at the Court’s sole discretion), and the Court reserves the right to seek any and all relief it may be entitled to as a result of such non-disclosure.
d. The Court reserves the right to incorporate GenAI-related provisions into the final contract and to reject bids/offers that present an unacceptable level of risk to the Court, as determined by the Court in its sole discretion.
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